Block 5, Lot 14, Mabolo St.

, ACM Subdivision
Nasugbu, Batangas, Philippines 4231

jmeventservices@gmail.com
jmeventservices.ph
+63 906.466.1568
(043) 416.0870

Creating Your Best Day Ever!

 THE EVENT SERVICES TEAM

JOEL E. MARASIGAN
Event Manager

ARIES S. CREUS
Program Coordinator

TALA B. BERNARDO
Venue and Staff Coordinator

JAMES D. LEJANO
Equipment Coordinator

RAKI M. ORDIALES
Graphics and Promotions Coordinator

RUSSEL JHON A. BELO

Liaison Officer

JAMIE L. VILLANUEVA
Hospitality Coordinator

CHRISTINE JOYCE R. TRIPOLI

Finance and Merchandising Coordinator

Creating Your Best Day Ever!

 Today, more and more companies are hosting events locally, within a corporate
municipality, or in other cities and provinces. Anytime people gather, regardless of their
purpose, someone is needed to oversee the details to ensure the event (no matter how large or
small) is a success. We at JM Event Services understand the importance of timing,
coordination, and other details in planning events.

JM Event Services is a full-service event planning company providing complete

planning, consulting, and supervision for corporate and social events. Established on August
27, 2011 by Joel E. Marasigan, JM Event Services provides its clients with spectacular events
through creativity and uniqueness based on individual tastes and preferences. Whether the
event is corporate or social, JM Event Services incorporates themes, design layouts, event
formats, and décor to make your design-specific event an elegant, unique, and memorable
experience.

To ensure "your best day ever," businesses are contacting us to plan and conduct their
events effectively. We design our services to meet their creative needs as well. Yesterday,
companies and organizations assigned responsibility for planning events to someone within
their company or organization. Today, more and more companies and organizations are
seeking to hire professionals (such as JM Event Services ) who have displayed the talent,
expertise, and "attention to detail" to ensure a successful company event is achieved
(enjoyed) by all participants and attendees.

Corporate events can include, but are not limited to the examples listed below:
 Fundraisers
 Charity Events
 Receptions
Competitions
 Conventions
 Banquets
Company Picnics
 Holiday Parties
 Business Meetings
Corporate Luncheons
 Trade Shows
 Concerts

Social events can include, but are not limited to the examples listed below:
Theme Parties
 Weddings
 Reunions
 Kid Events
 Birthday Parties
Tours
 New Years Celebration

Creating Your Best Day Ever!

 Our Mission
To be the world's leading event management company that delivers high-quality, value-
driven services while focusing on the uniqueness and peculiarities of our clients' projects.

Our Vision
To assure customer pleasure and loyalty by continually offering exceptional service that
delivers an incredible event experience, creating your best day ever.

Objectives
 To expand the area's cultural landscape by organizing yearly celebratory events.
 To Contribute to creating a culture of inclusion and sharing in our community.
 To enhance the number of opportunities to represent diverse cultures, including
people from the community.
 To improve the experience of our workers and volunteers.
 To emphasize the model of each of our events.
 To guarantee that our growth aligns with the area we serve.

Creating Your Best Day Ever!

Community Impact
JM Event and Services is committed to providing a well-prepared event and is known
as the finest event planning company in the local and global event market. We aim to ensure
quality preparation, production, and success of any event. With this, the company will gain
people’s trust and may positively impact its image and popularity. We, JM Event Services,
promise to come up with any event at the highest possible standard without setting aside the
people working inside and outside the company by handing the following to every person
related to our events.
Beneficiaries:
The customer
The location of the event
The Visitors
JM Event Services
Municipal Government of Nasugbu
The community

Economic Impact
JM Event Services, as the finest growing event planner in the country, opens doors to
internationalization. Face-to-face meetings create jobs, generate economic activity, and fuel
business success. We committed to better understanding the meeting industry's financial
worth. It may also attract more international investors globally. Showcases the current
potential sector by introducing the possibilities of establishing new enterprises, launching
new products and services, and boosting the country's profitability by exporting and
importing various products and services we may give them. We conduct training and
seminars to improve employees' skills and help them be competent. To help them improve
their performance in various fields. Also, promote the welfare of all citizens.

Power
Power is typically a critical utility necessary for events. It is available in two varieties:
single-phase power and three-phase power. It requires a 240kw power outlet for single-phase
power.
Most household loads are single-phase. Three-phase systems may power larger
motors and other devices, such as generators. Power must be earthed when using a portable
power source for audio.
Most events only require single-phase electricity. However, some require three-phase
power, such as food vendor vans and audio or concert lighting setups.
It is critical to consider the demands of the groups attending your event while
preparing your event to ensure that you have suitable resources and a sufficient power supply.

Creating Your Best Day Ever!

Audio visual and Sound
If your event requires audio visual, you must consider the type of equipment you will need. In
doing so, you will need to consider:

• Requirements of performers (performers will often provide technical specifications

for this).
• The venue size;
• If the event is held indoors or outdoors;
• The anticipated size of the audience;
• Time of day;
• Proximity to residential areas;
• Access to power;
• Stage and staging (for example, access to the stage, stage surface)
• Rigging points for lights;
• Lead covers;
• Microphone and lectern for speeches; and
• Crowd barriers.

Make sure you test all equipment before your event commences. For local AV suppliers,
please contact JM EVENT SERVICES coordinator.

SUPPLIERS
 SMX Convention Center
 ABS-CBN Publishing
 Metro Magazine (ABS-CBN Publishing)
 Dior Cosmetics
 L’Oreal Paris
 Maybelline
 Bambbi Fuentes Hair and Make-up Studio
 Bench Fix Salon
 Gatsby
 Xstatic All Pro (official provider of lights, sound equipment and stage)
 Bright Bulb Animation (official production design group)
 Appsolutely, Inc. (official logistics partner)
 Te Amo Floristeria
 Bizu Catering Studio
 Winery Philippines
 San Miguel Brewery
 The Coffee Bean
 Pepsico

Creating Your Best Day Ever!

November 20,2023

Mr. Francis Libiran

57 Queensville, Quezon City,
1110 Metro Manila

Dear Mr. Libiran,

Good day!

To begin with, on behalf of JM EVENT SERVICES, the leading event organizer in

the country, it is our honor and privilege to have your kind attention here. We want to take
this opportunity to unfold some remarkably significant advancements and update you on
services that we might offer; we cater various events as requested by our beloved clientele.

Our sole goal is to make your fashion gala the best it can be. We strive to provide you
and your company with the highest quality and recognition regarding event planning.

Please remember that we are here to serve you and our 12 years of experience. If you
have any queries, please feel free to reach us at your most convenient time; call (043) 416 -
0870 or (63)09064661568. We are glad to answer any questions you may have. You can also
send an email to jmeventservices@gmail.com, or you may visit our
website: www.jmeventservices.ph

Thank you for considering JM EVENT SERVICES.

Sincerely yours,
________________
Joel E. Marasigan
Event manager

Creating Your Best Day Ever!

 PACKAGE A

SMX Convention Center, Ballroom A

Location
Mall of Asia Complex, Seashell Ln, Pasay, 1300 Metro Manila
Max Capacity 800
Duration 4 hours
With free parking
100 slots
allotment

INCLUSIONS
Exclusive rental of the venue for 4 hours
Fully air-conditioned venue
Establishment of guest, VIP, VVIP, and arrival of the participants/models
Tables and chairs
Mini Souvenir items
Professional lights and sounds
Events host
Free use of comfort room/s
Open bar and petit four station
2 hours photobooth
3 event staff in assistance: 1 event coordinator, 2 event staff

ITINERARY
(Suggested schedule)

5:00 PM Gate opens for the arrival of the guests, VIPs, and VVIPs
Registration of guests, VIPs, and VVIPs
Opening of Photobooth, Open Bar and Petit Four Station
6:45 PM Sitting of Guests, VIPs, and VVIPs
7:00 PM Start of show
8:45 PM End of show
Distribution of souvenirs upon exit
9:00 PM Gate Closed

TOTAL: ₱.00

Creating Your Best Day Ever!

 PACKAGE B

SMX Convention Center, Ballroom A

Location
Mall of Asia Complex, Seashell Ln, Pasay, 1300 Metro Manila
Max Capacity 1000
Duration 6 hours
With free parking
400 slots
allotment

INCLUSIONS
Exclusive rental of the venue for 6 hours
Fully air-conditioned venue
Establishment of guest, VIP, VVIP, and arrival of the participants/models
Tables and chairs with centerpiece
Premium souvenir items
Professional lights and sounds with LED wall
Events host
Free use of comfort room/s
Open bar and petit four station
2 hours photobooth
4 event staff in assistance: 2 event coordinators, 2 event staff

ITINERARY
(Suggested schedule)

5:00 PM Gate opens for the arrival of the guests, VIPs, and VVIPs
Registration of guests, VIPs, and VVIPs
Opening of Photobooth, Open Bar and Petit Four Station
6:45 PM Sitting of Guests, VIPs, and VVIPs
7:00 PM Start of show
8:45 PM End of show
Distribution of souvenirs upon exit
9:00 PM Gate Closed

TOTAL: ₱.00
INCLUSIONS
Exclusive rental of the fully air-conditioned venue for 6 hours
Establishment of guest, VIP, VVIP, and arrival of the participants/models
Tables and chairs
Souvenir items
Professional lights and sound system
Events Host
Free use of comfort room/s
Unlimited Open Bar

Creating Your Best Day Ever!

 Unlimited Photobooth
4 event staff in assistance: 2 Event Coordinator, 2 Event Staff

ITINERARY
(Suggested schedule):
6:00 PM – Registration of guests, VIP, and VVIP
6:10 PM - Cocktail
7:00 PM – sitting of guests, VIP, and VVIP
7:15 PM – Opening of Show
7:30 PM – Runway Show (1st Part)
9:00 PM – Dinner
10:00 PM – Runway Show (2nd Part)
11:30 PM – Finale
12:00 PM – END of Fashion Gala
TOTAL: ₱.00

Creating Your Best Day Ever!

 LOCATION
SMX CONVENTION CENTER
Mall of Asia Complex, Seashell Ln, Pasay, 1300 Metro Manila

Creating Your Best Day Ever!

 DÉCOR

Creating Your Best Day Ever!

 VENUE DESCRIPTION

SMX Convention Center is the largest privately-owned convention centers in the country. It is the
premier venue for meetings and events since 1992. Under the flagship of SMX Manila are SMX Aura,
SMX Bacolod, SMX Clark, SMX Davao, Olongapo City Convention Center and two Trade Halls
namely, Megatrade Hall and Sky Hall Seaside Cebu.

Ideal for international exhibitions, large-scale trade events, industry conventions, and corporate and
social functions, SMX Manila offers 4 exhibition halls, 5 function rooms and 14 meeting rooms,
totaling 17,170 square meters of leasable space that can accommodate anything from an audience of
18,000 to an exclusive conference for 10.

Creating Your Best Day Ever!

 LAYOUT

Creating Your Best Day Ever!

 TO DO CHECKLIST
MONTH TASKS
December 2023 ✔ Presentation of event proposal to client.

✔ Choosing the Fashion Gala’s theme and venue.

✔ Asking for the personal idea and wants of the client.

✔ Client’s approval to the event proposal.

✔ Revision of plans and final meetings before the event preparation.

✔ Contract of Agreement Signing.

✔ Issuance of Down-payment invoice.

Marh 2024 ✔ Venue Reservation.

✔ Venue Confirmation.

✔ Choosing and finding the needed suppliers about the meeting’s decorations
and souvenirs.

✔ Talking the general manager and other administrative staffs in order to have
consistency regarding the event.

✔ Sending out invitations to the VIPs and VVIPs

✔ Choosing the right person to host the event.

✔ Contacting several artists to perform on the event.

Creating Your Best Day Ever!

 ✔ Checking the venue.

✔ Checking the smaller to smallest details.

April 2024 ✔ Meeting the Clients for the final revisions they want for the event.

✔ Making a registration list for the shareholders.

✔ Ask for the confirmation from the shareholders.

✔ Event Day (April 20, 2024)

✔ Issuance of invoice for the balance.

✔ Payment for the balance.

Creating Your Best Day Ever!

 TO DO CHECKLIST

April 20, 2024

1:00-3:00pm Event Manager: Visiting the venue for the Event and
conduct checking and inspection.
2:00-2:30pm Event Staff: Checking the guest list of the participants
of stakeholders meeting.
2:30-3:30pm Usherettes: Secure the availability of the venue for
the arrival of the guest, VIPs, and VVIPs.
3:30-4:30am Client: Meeting Proper
6:00-6:45pm Event staff: Registration of the arriving guest, VIPs,
and VVIPs.
6:00am-8:45pm Usherettes: Assist the guests in the event
8:45pm – 9:00pm Usherettes: Distribute souvenirs to guests, VIPs, and
VVIPs.
9:00pm End of the event

Creating Your Best Day Ever!

 PLANNING FOR INCIDENTS AND EMERGENCIES
You must have plans in place to respond effectively to health and safety incidents and other
emergencies that might occur at an event.

This emergency plan needs to be in proportion to the level of risk presented by event
activities and the potential extent and severity of the incident.

WHAT YOU NEED TO DO:

❖ Consider the key risks to the event and those people present.
❖ Using the resources available to you onsite, develop emergency procedures to be
followed by staff and volunteers in an emergency, eg. a fire or structural failure.
❖ Include contingencies to deal with incidents and situations as varied as an
entertainment act cancelling at short notice, severe weather, or the unavailability of
key staff in your team.
❖ You will also need to consider your response to more serious emergencies, including
major incidents that will require the help of the emergency services and
implementation of their regional emergency plans (which may not be specific to the
event).
❖ For all but the smallest events with low risks (or those in fixed venues with
established procedures), draw up and discuss your plans with the police, fire and
rescue service, ambulance service, emergency planning and, for fixed premises like
stadiums and arenas, the venue management.
❖ The detail and complexity of any discussions should be proportionate to the risks
involved. Both organizer and emergency services should be clear about who will do
what if there is an emergency or major incident.
❖ Develop an emergency plan.
❖ Most event emergency plans should address the same basic requirements, to: get
people away from immediate danger

✔ summon and assist emergency services.

✔ handle casualties
✔ deal with the displaced / non-injured (at a festival with camping)
✔ liaise with the emergency services and other authorities (and, where the situation is
serious, hand over responsibility for the incident / emergency
✔ protect property.

Creating Your Best Day Ever!

EMERGENCY PROCEDURES
Procedures for staff and volunteers to follow in an emergency should include:

✔ raising the alarm

✔ informing the public
✔ onsite emergency response, i.e. use of fire extinguishers
✔ summoning the emergency services
✔ crowd management, including evacuation, where necessary
✔ evacuation of people with disabilities
✔ traffic management, including emergency vehicles.
✔ incident control
✔ liaison with emergency services
✔ providing first aid and medical assistance

FIRST AID AND MEDICAL ASSISTANCE

As well as workers, Spark Events strongly recommends that you include the visiting
public in your first aid, medical and ambulance needs assessment. You should balance onsite
medical and ambulance provision against existing local hospitals and ambulance service
provision and capacity.

Except for small, low-risk events where ambulances may not be required, and at
events where they are not onsite, plans should be drawn up in conjunction with the local NHS
ambulance service to clarify how patients will be taken to hospital.

The City Health Office help with first aid and medical assessments for an audience at
an event.

Organization
Appoint people to implement your procedures if there is an incident or emergency.

Make sure that all relevant staff members, no matter what their normal working role,
understand what they should do in an emergency, eg the location of exits, emergency
equipment, how to raise the alarm and from whom they should receive instructions.

Evacuation
Emergencies can develop very rapidly. Make sure that you are equipped to move the
audience to a total or relative place of safety without delay. The following will be helpful:

❖ Plan escape routes and make sure they remain available and unobstructed.

Creating Your Best Day Ever!

❖ Consider signs for people unfamiliar with escape routes.
❖ Light all escape routes sufficiently for people to use them safely in an emergency.
❖ Make sure emergency lighting complies with the requirements of 911. Use an independent
power source, e.g. a generator, in case the mains electricity supply fails.
❖ If using floodlighting, lighting towers etc. as temporary lighting make sure it does not
shine in people’s faces along the escape route, making it more difficult for them. As an
alternative, ‘festoon lighting’ along an escape route prevents glare.
❖ Plan how, where necessary, you will evacuate people to a place of relative safety from
where they can proceed to a place of total safety.
❖ Plan to provide additional assistance to people with a disability, those with limited mobility
and children.
❖ Where children are separated from their parents, as in crèches, play areas etc., plan for
their safe evacuation clear so that parents don’t try to reach them against the normal
direction of escape.
❖ All doors and gates leading to final exits, as well as site exits themselves, should be always
available for immediate use. Check they are:
⮚ unlocked – if security is an issue they should be staffed not locked.
⮚ free from obstructions
⮚ open outwards in the direction of escape

For further guidance on escape routes and strategies see the Guide to safety at sports
grounds and Fire Safety Risk Assessment guides on Small and Medium Places of Assembly,
Large Places of Assembly and Open-Air Events and Venues.

SHOW STOP

Effective response to an emergency can sometimes mean a rapid and controlled halt to
a performance to prevent further risk to the audience or to initiate an evacuation.
'Show stop' (a term used for this procedure) involves:

❖ identifying the key people involved, in particular who can initiate a show-stop procedure,
who will communicate with the performer or participants, and who will communicate with
the audience.
❖ deciding how these key people will initiate a show-stop procedure having a pre-agreed text
for public announcements (consider your lines of communication, e.g. radios, PA systems)
❖ briefing the management of performers or participants in advance about the show-stop
procedure.

This should be documented to ensure good communication between key agencies and
adherence to the agreed plan.

Creating Your Best Day Ever!

 After the incident:

❖ Once the risk has been reduced to a tolerable level, you can consider restarting the
performance / event.
❖ Only restart the performance after consultation with other key agencies on site, eg
emergency services.
Transfer of authority for an emergency/major incident
If the emergency services declare an emergency / major incident onsite at an event, all of the
event personnel and resources will work under the command of the police. However, it may
be that the police declare one part of the event as under their authority in order to respond to
the emergency / major incident but leave other parts of the event under the control of the
event organizer.

Testing and validation

In many cases, validation of your emergency plan may take the form of a tabletop exercise,
where you and others work through a range of scenarios and establish the effectiveness of
your responses.

Test the communication systems, eg radios and public announcement equipment, before the
event.

In Case of emergency please contact:

Creating Your Best Day Ever!

 Income (Net Income)

Actual Price Total Price Sales

Venue 80,000 100,000 20,000.00

Sound and Lights 10,400 13,000 2,600.00
Decorations 9,600 12,000 2,400.00
Souvenirs 11,200 14,000 2,800.00
Invitation 4,800 6,000 1,200.00
Food 56,000 70,000 14,000.00
Drinks 19,200 24,000 4,800.00
Linens 4,800 6,000 1,200.00
Host 9,600 12,000 2,400.00
Photo and Video 32,000 38,000 2,400.00
Table and Chairs 4,800 6,000 1,200.00
TOTAL 242,400 301,000 55,000

COST OF GOODS SOLD 301,000

GROSS PROFIT 242,400

NET INCOME 58,600

Creating Your Best Day Ever!

 FINANCIAL STATEMENT
5 YEARS TO PRESENT

Particulars 2018 2019 2020 2021 2022 2023

1 1,500,182.0 80,000.00 2,230,045. 2,500,847.0 3,005,860.0
Total gross revenue
112,456.25 0 00 0 0
total expenses 629,885.36 579,021.84 543,524.20 557,505.40 595,390.64 663,649.45

total net revenue 482,570.89 921,160.16 1,456,760.8 1,672,539. 1,905,456.3 2,342,210.5

0 60 6 5
133,494.75
12% withholding tax
180,021.84 267,634.20 267,605.40 300,101.64 360,703.20
cost of services
250,425.25 150,000.00 ,000.00 20,000.00 15,000.00 15,000.00
salary w/ payroll 120,250.36 130,000.00 140,000.00 150,000.00 160,000.00 165,000.00
maintenance/repair/ 10,000.00 5,000.00 5,000.00 5,000.00 5,000.00 6,000.00
break
advertising/ 12,000.00 12,000.00 11,500.00 10,000.00 10,500.00 11,000.00
marketing
Fees/permit/license 1,500.00 1,500.00 1,500.00 1,500.00 1,500.00 1,500.00
organization cost 1,500.00 1,500.00 1,890.00 1,500.00 1,800.00 2,950.00
rent/lease 50,000.00 50,000.00 55,000.00 55,000.00 55,000.00 55,000.00
entertainment 20,000.00 20,000.00 20,000.00 20,000.00 20,000.00 20,000.00
insurance 15,000.00 15,000.00 15,000.00 15,000.00 15,000.00 15,000.00
phones/utilities 10,500.00 9,000.00 8,000.00 8,000.00 7,989.00 8,000.00
office supplies 5,215.00 5,000.00 4,000.00 3,900.00 3,500.00 3,496.25

Creating Your Best Day Ever!

 TERMS AND CONDITION

General Terms and Conditions JM Event Services

1. Collaboration agreement, purpose of contract and placement of orders:

The contract between the client and JM Event Services shall be concluded by signing
the collaboration agreement.

The Terms and Conditions shall regulate all collaboration with JM Event Services
unless expressly arranged otherwise in written form.

2. Invalidity and written form:

If any provision of these Terms and Conditions should be partially or completely

invalid or unenforceable, or should later lose their legal effect, the validity of the
remaining terms shall not be affected. Amendments and addenda to the Terms and
Conditions must be made in written form. Any plea of verbal modification to the
contract is expressly waived.

3. Reservation of ownership and right of use:

All images and text on the website, print media, offers, all event concepts and
contents etc. are subject to copyright and are the property of JM Event Services.
Although event concepts, ideas, program contents and offers will continue to be given
to the client, they shall remain the property of JM Event Services, and the rights of
use shall not extend beyond the contract. The client only receives services – they do
not purchase either the idea or the use of copyright. The program, concept or offer
remains the property of JM Event Services until the signing of the collaboration
agreement and may only be carried out in its own way.

4. Agency fees and service fees:

Our service fees and the calculation of agency fees are based on our rates according to the
offer in question and its accompanying supplements. These fees are net excluding VAT. Bids
and offers are subject to fee changes. All fees and expenses of third service providers (hotels,
restaurants, transport firms, event organizers, artists etc.) shall continue to be charged fully to
the client, as also all additional costs invoiced by the third service provider which deviate
from the offer in question.

Any additional expenses and special requests must be paid for in full by the client. The total
expenses and gross invoice amount of all service providers shall be the determining factors
when calculating commissions.

Bills shall be due and payable within 10 days, or within the time stipulated by the invoice.

Creating Your Best Day Ever!

5. Changes in the number of participants and the demands resulting from this:

The number of people specified in the contract is binding on all planning and execution. If
the agreed number of participants is not reached, then JM Event Services may cancel certain
activities and offers at short notice or make amendments to programs to ensure that the client
assumes the resulting additional costs. The said number of participants is binding as an
accounting basis if established 72 hours before the event.

Any accrued costs or claims from the service providers and partner firms resulting from
alterations, transfers, and cancellations of services, e.g., framework programs, transportation,
flights, meals, hotel rooms, partner firms, technology, entertainment etc. shall be fully
chargeable to the client or customer, even if these costs are invoiced after the final settlement.

6. Changes to services, complaints, claims for damages, termination of the event:

The client must themselves bear the full consequences of non-culpable inefficiency and
chance incidents; JM Event Services expressly reserves the right to carry out service changes
and price and program alterations in cases of imperative necessity (weather, accidents, natural
catastrophes, strikes, overbooking, seasonal price increases, security risks, regulatory actions
etc.)

As a gesture of goodwill, we endeavor to provide an equivalent substitute service, but we

cannot ensure a substitute offer. Additional costs arising from service changes occasioned by
the service user or customer shall be made at their own expense. Unless otherwise agreed,
such changes shall not be deemed to be a material change of contract and shall not entitle the
client to withdraw from the agreement. If the client or participant terminates the activity or
leaves early, they shall not be entitled to reimbursement.

7. Prepayments:

After the collaboration agreement has been signed, pre-payments shall be due in accordance
with our Terms and Conditions. Where recurring services are involved, the start-date of the
overall service shall be the determining date. If prepayments are not paid on schedule,
provision of the service may be suspended until payment is received (see also Section 11 –
Termination of the contract.) Where companies are domiciled abroad, we require a 100%
advance payment to be made prior to the event, and for firms in Switzerland, an 80% advance
payment.

Unless otherwise agreed, the following provisions apply:

On concluding the contract, 50% of the estimated total as a deposit 2 months prior to the
event, an additional 30% of the estimated total (= 80%) Following the event, 20% of the final
payment for companies with domicile and billing address in Philippines.

Creating Your Best Day Ever!

Following the event, the customer shall receive a final statement with the 20% final payment
or the total invoice minus deposit. If service providers demand higher down payments, their
prepayment regulations shall apply.

8. Cancellations and cancellation fees:

If a cancellation is made after the conclusion of a contract, the client shall be invoiced for
costs accrued up to the date of cancellation (including deposits for the service providers,
personal expenses according to our price list, invoices, costs and claims by third service
providers etc.)

Moreover, the agreed agency fee shall be invoiced in accordance with the following
cancellation provisions:

From 60 to 31 days before the event: 25% of the total amount

From 30 to 21 days before the event: 50% of the total amount
From 20 to 8 days before the event: 75% of the total amount
From 7 days before the event: 100% of the total amount.

If third service providers and cooperation partners have higher no-show, cancellation and
deposit rates, these rates shall apply to the cancelled services in accordance with their terms
and conditions or their invoice. We accept no credit risk, deposit risk or cancellation risk for
any prior or subsequent claims made by the third service providers.

These shall continue to be billed to the client in question. We accept no liability for the
provision or non-provision of services by third service providers, regardless of whether these
providers collaborate directly or indirectly with the client.

9. Complaints:

Any complaints may be reported either verbally and in person to the companion of JM Event
Services at the event or within seven days after the event in written form.

10. Insurance:

Insurance is in the responsibility of the client in question, as also their guests and participants.
The participant or client is not insured by JM Event Services. The client or their guests or
participants must have independently arranged for sufficient health and accident insurance
(including insurance for sporting accidents.) Cancellation insurance and travel insurance are
recommended. The participant or client is responsible for repatriation, medical care and cases
of accident, death, or illness, and shall assume the related costs (see under liability, Section
10.) In hotels, valuables are to be kept in a safe. Any instructions given by Reign Events Inc.

Creating Your Best Day Ever!

or their officers, employees, subcontractors or third service providers must be always
observed.

Creating Your Best Day Ever!

11. Liability:

As far as is permissible within law, liability shall be excluded to the greatest possible degree,
particularly in cases of simple negligence, and in relation to all assistants and employees. Our
listed selection of service providers is not to be taken as a recommendation – the client makes
their own choice, so that JM Event Services holds no liability for the selection and provision
or non-provision of services through the third service providers. This is particularly
applicable in cases of sport, outdoor, adventure and all transport-related activities. JM Event
Services acts as a mediator of services and buyers of offers and products, not as a tour
operator, and is hereby excluded from organizer's liability and accepts no liability in case of
damage. We also take no responsibility for vehicles, luggage, valuables etc. In case of
damage or program failures, liability is fully transferred to the responsible service provider or
DMC carrying out the activity. The customer or client alone is responsible for dealing with
visas, customs, exports, and state law. JM Event Services assumes no liability, should the
program have to be cancelled due to a limited number of participants, due to hindrances or
due to bankruptcy of the third service provider. In such cases, our cancellation fees apply (see
Section 8.) In any case, damage shall be limited to the agreed contract sum.

12. Termination of collaboration agreement:

The collaboration agreement is regarded as a fixed-term contract and cannot be properly

terminated.

JM Event Services has the right to withdraw from the contract if:
1. The customer has exceeded the payment date for invoices, payments, or deposits by 14
days, 2. The customer or client has, through negligence, provided contradictory information
about a situation, making it impossible or considerably more difficult to provide the services.

Acceptance of these GTCs

The issue of an order and/or the concluding of a lease contract includes the recognition of
these general terms and conditions by the customer and/or lessee.

Creating Your Best Day Ever!

 CONTRACT OF AGREEMENT

THIS AGREEMENT is made this 20th day of November 2023.

BETWEEN

Mr. Francis Libiran, (the “Client”); and JM EVENT SERVICE (the “Event Planner”),
collectively referred to as the “Parties.”

The Client wishes to be provided with the Services (defined below) by the Event
Planner and the Event Planner agrees to provide the Services to the Client on the terms and
conditions of this Agreement.

1.1 Services
The Event Planner shall provide the following services (“Services”) to the Client in
accordance with the terms and conditions of this Agreement:

The JM EVENT SERVICES will be the one to provide the event’s venue, catering,
give away, host and other things and services needed to the client’s event.

1.2 Fees
As consideration for the provision of the Services by the Event Planner, the fee for the
provision of the Services is P301,000.00 (“Fees”).

The Client shall pay for the Event Planner’s out-of-pocket expenses comprising fare
and food allowances if agreed.

1.3 Payment
The Client agrees to pay the Fees to the Event Planner on the following dates: Half of
the total expenses shall be paid on November 20, 2023, amounting to P150,500 and the other
half should be paid after the event April 20, 2024, which also amounts P150,500.

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 The Event Planner shall invoice the Client for the Services that it has provided to the
Client on November 20, 2023, and April 20, 2024, after the payments has been done.
The Client shall pay such invoices within 5 working days after the receipt from the
Event Planner.
Any charges payable under this Agreement are exclusive of any applicable taxes and
such shall be payable by the Client to the Event Planner in addition to all other charges
payable hereunder.

1.4 Warranty
The Event Planner represents and warrants that it will perform the services with
reasonable skill and care.

1.5 Limitation of Liability

Subject to the Client’s obligation to pay the Fees to the Event Planner, either party’s
liability arising directly out of its obligations under this Agreement and every applicable part
of it shall be limited in aggregate to the Fees.
The Event Planner assumes no liability due to the quality of items or services
purchased for the Client.

1.6 Term and Termination

This agreement shall be effective on the date hereof and shall continue until the date
of the event unless terminated sooner. If the Client terminates this agreement for any reason
more than 10 days before the scheduled event, the Client will forfeit the deposit paid to the
Event Planner and the Client shall reimburse the Event Planner for all outstanding out-of-
pocket expenses. If the client terminates this agreement for any reason within 10 days of the
scheduled event, the full fee is payable to the Event Planner and the Client shall reimburse
the Event Planner for all outstanding out-of-pocket expenses.

1.7 Relationship of the Parties

The Parties acknowledge and agree that the Services performed by the Event Planner,
its employees, sub-contractors, or agents shall be as an independent contractor and that

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nothing in this Agreement shall be deemed to constitute a partnership, joint venture, or
otherwise between the parties.

1.8 Confidentiality
Neither Party will disclose any information of the other which comes into its
possession under or in relation to this Agreement and which is of a confidential nature.

1.9 Miscellaneous
The failure of either party to enforce its rights under this Agreement at any time for
any period shall not be construed as a waiver of such rights.
If any part, term, or provision of this Agreement is held to be illegal or unenforceable
neither the validity nor enforceability of the remainder of this agreement shall be affected.
This agreement constitutes the entire understanding between the Parties relating to the
event and supersedes all prior representations, negotiations, or understandings with respect to
the event.
Neither Party shall be liable for failure to perform any obligation under this agreement
if the failure is caused by any circumstances beyond its reasonable control, including but not
limited to acts of good, war, or industrial dispute.
This agreement shall be governed by the laws of the jurisdiction in which the Client is
located.

Agreed by the Parties hereto:

SIGNED BY: SIGNED BY:

FRANCIS LIBIRAN JOEL E. MARASIGAN

CLIENT/s EVENT PLANNER

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 VENUE CONTRACT

This contract for the rental of a venue is made this day, April 20, 2023, by and
between SMX Convention Center, hereafter referred to as the Owner, and JM EVENT
SERVICES, hereafter referred to as Renter.
Whereas the Renter desires to temporarily rent, occupy, and make use of the Owner’s
venue, located at Ballroom A Mall of Asia Complex, Seashell Ln, Pasay, 1300 Metro
Manila and known as SMX Convention Center, and

Whereas, the Owner agrees to such rental, occupation, and use in consideration of
certain payments and covenants herein enumerated.
Now, therefore, the parties agree to the following terms and conditions:

1. The Renter shall pay to the Owner the sum of PhP 100,000.00 not later than APRIL
20, 2023(recommended: 30 days before the commencement of the rental period) of
this amount, Php. 20,000.00 is a non-refundable deposit that will be applied to rental
charges upon final settlement of accounts. The remainder, Php. 80,000.00, is for
damages/security deposit which will be returned to the renter upon settlement, minus
any charges for actual damages done to the venue by renter or his/her associates.

2. The Renter shall have access to and use of the venue from 1 o’clock on hosting the
Renter’s Fashion Gala event. Owner shall provide to Renter all keys, access control
codes, and other items necessary to give Renter such access no later than April 20,
2023.

3. The full rental fee for the use of the venue described in (2) above shall be Php.
310,000.00. The balance of the rental fee due, less the non -refundable deposit
describe in (1) above, shall be payable to the Owner upon the expiration of the rental
period described in (2) above.

4. Within 9 hours of rental period’s expiration, Renter shall tender to Owner the rental
fee balance due, and all keys and other access control devices in his/her possession.

5. Renter shall remove all personal property, trash, and other items that were not present
in the venue when Renter took control of it.

6. Upon Renter’s completion of his/her obligation under (4) and (5) above, the Owner
shall return to the Renter the security deposit minus any amounts deemed necessary to

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 repair damages inflicted upon the venue by Renter and/or Renter’s associates, guest,
invitees, contractors, and all other persons did so with Renter’s knowledge or consent.

7. If renter fails to pay the balance due within the time period agreed upon in this
contract, interest shall accrue upon the unpaid balance at the rate of 2% per year until
it is paid. Renter shall also be liable to owner for any legal fees, court costs, and other
expenses associated with collection.

Agreed by the Parties hereto:

SIGNED BY: SIGNED BY:

SMX CONVENTION CENTER JM EVENT SERVICES

VENUE EVENT MANAGER

Creating Your Best Day Ever!

 PERMITS

JOEL E. MARASIGAN

JOEL E. MARASIGAN

JOEL E. MARASIGAN

Creating Your Best Day Ever!