SAP S/4 HANA Finance

Business Partner Approach

Overview-1610,1709

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Table of contents
1. Summary of changes in S/4 HANA Finance compare to ECC ........................................................................................ 4
2. Impact in Master Data Change in S/4 HANA Finance ................................................................................................... 4
3. How to create Business Partner in S/4 HANA Finance.................................................................................................. 5
4. Features of Unified Master Data Maintenance in S/4 HANA Finance.......................................................................... 7
5. Effect on Reporting in S/4 HANA Finance...................................................................................................................... 7
6. Obsolete/New transaction codes in S/4 HANA Finance for Vendor /Customer Master Data .................................... 8
7. Master data related table structure changes in S/4 HANA Finance ............................................................................. 9
8. How to configure Business Partner in S/4 HANA Finance ............................................................................................ 9
9. Migration ...................................................................................................................................................................... 15
9.1. Prepare: Pre-Checks and clean-up customer/vendor data in the ERP System .................................................. 15
9.1.1. Synchronization ............................................................................................................................................ 16
9.1.2. Conversion Process....................................................................................................................................... 16
9.1.3. Business Partner Post Processing ................................................................................................................ 16
9.1.4. Related SAP Notes & additional information .............................................................................................. 16
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1. Summary of changes in S/4 HANA Finance compare to ECC

In the classical ERP and in S/4 HANA Finance system1503 Edition, Vendor/Customer master data will be
created through separate transactions. With the introduction of Simple logistics , the business partner is
mandatory for creation of Customer/Vendor master data in S/4 HANA Finance 1709 Edition.

With the introduction of Business Partner and Customer/Vendor Integration as mandatory aspects of SAP S/4
HANA Finance 1709, customer and vendor master record creation, maintenance and display is only possible
via the Business Partner functionality.

2. Impact in Master Data Change in S/4 HANA Finance

In classic ECC the Vendor master and Customer master were separately created and maintained.
In S/4 HANA Finance, logic for the maintenance and use of Vendor Master and Customer master have merged
with transaction code BP.
Business Partner is now capable of centrally managing master data for business partners, customers, and
vendors. With current development, BP is the single point of entry to create, edit, and display master data for
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business partners, customers, and vendors.
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In traditional ERP systems, we could classify customers using transactions for customer master data
maintenance (using the menu Extras -> Classification). These transactions are not available in SAP S/4HANA
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1709. The available Business Partner related transaction BP does currently not support the functionality of
classifications for customer master data in SAP S/4HANA 1709.
3. How to create Business Partner in S/4 HANA Finance
Transaction Code: BP
Go to transaction code BP and Maintain BP with Organisation
The LSMW tool is to be used for creating and updating Business Partner data directly in S/4HANA system with
New Implementation. It is not intended to be used for ECC to S/4HANA conversion.

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4. Features of Unified Master Data Maintenance in S/4 HANA Finance

• Vendor master and Customer master move into Business Partner approach.

5. Effect on Reporting in S/4 HANA Finance

• No Change in Vendor and Customer line item and balance reporting.
6. Obsolete/New transaction codes in S/4 HANA Finance for Vendor
/Customer Master Data
Below transaction Codes are obsolete in S/4 HANA Finance
1) FD01, FD02, FD03, FD05, FD06, FD08
2) FK01, FK02, FK03, FK05, FK06, FK08
3) MAP1, MAP2, MAP3
4) MK01, MK02, MK03, MK05, MK06, MK12, MK18, MK19
5) V-03,V-04,V-05,V-06,V-07, V-08,V-09,V-11,V+21,V+22,V+23, VAP1, VAP2, VAP3
6) VD01, VD02, VD03, VD05, VD06
7) XD01, XD02, XD03, XD05, XD06, XD07
8) XK01, XK02, XK03, XK05,Xk06,Xk07
9) Mass maintenance of Customers/Vendors are not available in S/4 HANA Finance.
Below new Transaction code added in S/4 HANA Finance for maintaining Vendor/Customer Master data:
1) BP – Business Partner a
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7. Master data related table structure changes in S/4 HANA Finance
• • No Change in below tables;
o KNA1 - General Data in Customer Master a
o KNB1 - Customer Master (Company Code)
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o LFA1 – General Data in Vendor Master
o LFB1 – Vendor Master (Company Code)
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8. How to configure Business Partner in S/4 HANA Finance

Requirement: Same number when creating customer/Vendor from a BP
Recommendation from SAP
Financial Accounting (New) > Accounts Receivable and Accounts Payable > Vendor Accounts > Master Data >
Preparations for Creating Vendor Master Data > Create Number Ranges for Vendor Accounts
Created new range interval – Z1 = 0010001000 to 0019949999 > set as External
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Financial Accounting (New) > Accounts Receivable and Accounts Payable > Vendor Accounts > Master Data
>Preparations for Creating Vendor Master Data > Define Account Groups with Screen Layout (Vendors)
Standard settings;
Financial Accounting (New) > Accounts Receivable and Accounts Payable >Vendor Accounts > Master Data
>Preparations for Creating Vendor Master Data > Assign Number Ranges to Vendor Account Groups
Account group – KRED – Assigned Number range Z1
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Financial Accounting (New)> Accounts Receivable and Accounts Payable>Customer Accounts >Master Data
>Preparations for Creating Customer Master Data>Create Number Ranges for Customer Accounts.
Created New range interval – Z1 – 0010001000 to 00199499999 > Set as External
Financial Accounting (New)> Accounts Receivable and Accounts Payable> Customer Accounts >Master Data>
Preparations for Creating Customer Master Data > Define Account Groups with Screen Layout (Customers)
Standard settings: a
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Financial Accounting (New) > Accounts Receivable and Accounts Payable > Customer Accounts > Master Data
> Preparations for Creating Customer Master Data > Create Number Ranges for Customer Accounts
Account group – DEBI – Assigned Number range Z1
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Cross-Application Components>SAP Business partner>Business partner>Basic settings>Number ranges and

Groupings>Define number ranges
Maintain BP number ranges – Same as Z1 – interval value in Customer/ Vendor number ranges.

Cross-Application Components>SAP Business partner>Business partner>Basic settings>Number ranges and

Groupings>Define Groupings and Assign number ranges.
Cross-Application Components > Master Data Synchronization >Customer/Vendor Integration > Business
Partner Settings > Settings for Vendor Integration > Field Assignment for Vendor Integration > Assign Keys >
Define Number Assignment for Direction BP to Vendor

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Cross-Application Components > Master Data Synchronization > Customer/Vendor Integration Business
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Partner Settings >Settings for Customer Integration > Field Assignment for Customer Integration >Assign Keys
> Define Number Assignment for Direction BP to Customer
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9. Migration

The BP conversion from an SAP ERP system to an SAP S/4 HANA system, We have to answer
the questions
Whether the Business Partner ID and Customer-ID /Vendor ID should be the same in the S/4 HANA
System?
The keys for a smooth synchronization of the ERP customer/vendor into the S/4 system with the business
partner as the leading object are beside Business Partner Know-How also consistent customer/vendor data
and valid and consistent custom/vendor and Business Partner customizing entries.
For this reason, the customer/vendor data has to be cleaned up before it can be converted into the S/4
Business Partner. The entire Business Partner data transfer including conversion and Business Partner post
processing activities usually takes place in four phases, which are illustrated in the following diagram.

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9.1. Prepare: Pre-Checks and clean-up customer/vendor data in the ERP System
a. Implement SAP S/4HANA Conversion Pre-Checks according to the SAP S/4HANA Conversion
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guide chapter Pre-Checks.

b. Activate Business Function CA_BP_SOA. In case that the Business Function CA_BP_SOA not yet
in the system exist you have to create a new Business Function in the customer namespace
with the switches VENDOR_SFWS_SC1 and VENDOR_SFWS_SC2. The new customer specific
Business Function must be of type Enterprise. Business Function (G) - see also Mandatory
checks for customer, vendor and contact.
c. Check CVI customizing and trigger necessary changes e.g. missing BP Role Category, Define
Number Assignments according to the S/4 Conversion guide chapter Introduce Business Partner
Approach (Customer Vendor Integration).
d. Check and maintain BP customizing e.g. missing tax types.
e. Check and clean-up customer/vendor data e.g. missing @-sign in the e-mail address.
9.1.1. Synchronization
a. Synchronization (Data load) is done via Synchronization Cockpit according to the S/4
Conversion guide Customer Vendor Integration.
b. In case of an error during the synchronization process due to data/customizing mismatch you
will find the errors in the monitor tab button Call PPO in Synchronization Cockpit.
c. Run Business Partner Pre-Check PRECHECK_UPGRADATION_REPORT to verify the results
according to the note 2211312.

9.1.2. Conversion Process.

Conversion Process must be triggered according to the S/4 Conversion guide.

9.1.3. Business Partner Post Processing

The customer/vendor transformation is bidirectional. We can both process customer/vendor master
records from business partner maintenance as well as populate data from customer/vendor processing
to the business partner. After the successful S/4 conversion process you have to activate the post
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processing for direction Business Partner
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9.1.4. Related SAP Notes & additional information

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Conversion Pre-Checks SAP Notes: 2211312, 2210486, 2216176

Other SAP Notes SAP Note: 1623677, 954816