Title: Create or Edit G/L Account Master Centrally SAP Module : Finance and Controlling (FI/CO) Course Name

: General Ledger

Work Instruction Create or Edit G/L Account Master Centrally

Purpose Use this procedure to create a General Ledger account master record. Trigger Perform this procedure when you want to create a General Ledger account master record. Prerequisites The account number to be assigned to the account master record must not be previously assigned. Click in the G/L account no. field in Step 2 to identify a valid account number to be assigned to the master record. Menu Path Use the following menu path to begin this transaction: Select Accounting Financial Accounting General Ledger Master Records Individual Processing Centrally to go to the Edit G/L Account Centrally screen.

FS00

Transaction Code FS00 Helpful Hints The R/O/C column in the field description tables below defines whether the field is required (R), optional (O), or conditional (C). Click in the G/L account no. field in Step 2 to identify a valid account number to be assigned to the master record. The range of valid account numbers varies for each type of account group. P&L statement accounts can only be assigned account numbers 400000 through 999999.

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Title: Create or Edit G/L Account Master Centrally SAP Module : Finance and Controlling (FI/CO) Course Name : General Ledger

Procedure0

1.

Start the transaction using the menu path or transaction code.

Edit G/L Account Centrally

2.0

Complete the following fields: Field Name G/L account no. R/O/C R Description Accounting ledger created to support the creation of statutory reports. Example: 112000 Independent accounting unit; in most cases is a legal entity. You can prepare a balance sheet and income statement for each company code. Several company codes can be set up to manage the accounts of independent companies simultaneously. Example: 0010

Company code

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Title: Create or Edit G/L Account Master Centrally SAP Module : Finance and Controlling (FI/CO) Course Name : General Ledger

3.0

Click

to go to the Create G/L Account Centrally (Type/description) screen.

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Title: Create or Edit G/L Account Master Centrally SAP Module : Finance and Controlling (FI/CO) Course Name : General Ledger

Create G/L Account Centrally (Type/description)

4.0

Complete the following field: Field Name Account group R/O/C R Description Summary of attributes that control the creation and maintenance of master records (such as general ledger accounts). The account group determines which data is required for the master records and the number range from which you select the numbers for the master records. You must assign each master record to an account group. Example: Preconf. Co. - Profit & Loss

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Title: Create or Edit G/L Account Master Centrally SAP Module : Finance and Controlling (FI/CO) Course Name : General Ledger

5.0

Perform one of the following: If The Account Is A Profit and loss statement account Balance sheet account Select Select Then . . Go To Step 6 Step 7

6.0

Complete the following field: Field Name Functional area R/O/C R Functional area Complete this field for P&L statement accounts. Example: 0400 Description

7.0

As required, complete the following fields: Field Name Short text G/L acct long text Trading partner R/O/C R O O Description Text description of an object limited to 40 characters Example: Test account Text description of the G/L account. A trading partner is a legally independent company belonging to the group.

8.0

Click

to go to the Create G/L Account Centrally (Control data) screen.

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Title: Create or Edit G/L Account Master Centrally SAP Module : Finance and Controlling (FI/CO) Course Name : General Ledger

Create G/L Account Centrally (Control data)

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Title: Create or Edit G/L Account Master Centrally SAP Module : Finance and Controlling (FI/CO) Course Name : General Ledger

9.0

As required, complete the following fields: Field Name Account currency Tax category Recon. account for account type Tolerance group R/O/C R O O Currency of account Example: USD Tax category of G/L account Example: E1 An entry in this field characterizes the G/L account as a reconciliation account. Example: Assets Freely definable group code for customers and vendors, or G/L accounts Example: 0010 Default value for sorting line items in a line item display. Complete this field if you select in Step 10. Description

Sort key

10.0 Perform any of the following:

If You Want To Update balances for this account in the local currency only Allow postings to the account without tax Manage the account by open items Generally, P&L accounts are NOT managed on an open item basis. Allow line item display for this account This is NOT recommended for accounts that receive a large number of postings, such as receivables or payables accounts, and certain revenue and expense accounts. Select . Select Select Select . Then . .

11.0 Click
screen.

to go to the Create G/L Account Centrally (Create/bank/interest)

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Title: Create or Edit G/L Account Master Centrally SAP Module : Finance and Controlling (FI/CO) Course Name : General Ledger

Create G/L Account Centrally (Create/bank/interest)

12.0 Complete the following field:

Field Name Field status group R/O/C R Description Screen layout for document entry Example: Y001

13.0 Perform the following as necessary:

If You Want To Allow ONLY automatic (system) postings Select Then .

14.0 Click

to verify the information entered.

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Title: Create or Edit G/L Account Master Centrally SAP Module : Finance and Controlling (FI/CO) Course Name : General Ledger

15.0 Perform one of the following:

If The G/L account XXXX: Display messages window displays Then The account contains data errors. The account master record CANNOT be saved. System displays the message, The data contains no errors. The account can be saved. Step 21 Go To Step 16

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Title: Create or Edit G/L Account Master Centrally SAP Module : Finance and Controlling (FI/CO) Course Name : General Ledger

G/L account XXXX: Display messages

16.0 Review the messages displayed to determine the appropriate corrections. 17.0 Perform the following as necessary:
If You Want To Display the long text for an error message The long text may provide additional information to help correct the error. 1. 2. 3. 4. Then Click the message you want to display. Click to go to the Performance Assistant window. Review the information displayed. Click to return to the G/L account XXXX: Display messages window.

18.0 Click

to return to the Create G/L Account Centrally (Create/bank/interest) screen.

19.0 Make the appropriate corrections to the account master data. 20.0 Return to Step 14. 21.0 Click
to create the account. The system displays the message, "Data saved."

22.0 Click 23.

until you return to the SAP Easy Access screen.

You have completed this transaction.

Result You have created a General Ledger account master record.

File name: 89658193.doc Reference Number:

Version: Rev 0 Last Modified: 10/29/2003 06:06:00 PM

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