Professional Documents
Culture Documents
in a Coffee Break. To download a free complete set of our ExPress notes please visit www.theexpgroup.com. Good luck with your P1 studies.
ACCA Paper P1
Professional Accountant
For exams in 2010
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ExPedite Notes
Chapter 2
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2010 This material is the copyright of the ExP Group. Individuals may reproduce this material if it is for their own private use. It is illegal for any individuals to reproduce this for commercial use or for companies to reproduce this material partially and/or in full by any means, be it printed, photocopied, on electronic devices or any other means of reproduction. All examples presented in these course materials are for information and educational purposes only and should not be applied to a specific real life situation without prior advice. Given the nature of information presented in these materials, and given that legislation may change at any time, The ExP Group will not be held liable for any information presented in these materials as to its application to any specific cases.
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ExPedite Notes
Fairness
Neutral between all legitimate stakeholders Straightforward, honest, fair dealing Decisions based on quality evidence and rational criteria Free from bias, disregarding matters irrelevant Truthfu, not misleading. Fee from "spin" Presumption of full and frank disclosure Acting in a timely fashion to correct weaknesses Answerable to stakeholders for actions/ decisions
Accountability
Fairness This is a neutral attitude between stakeholders, having respect for rights and views of any other group with a legitimate interest. Independence (objectivity) Objectivity is a state or quality that implies detachment, lack of bias, not influenced by personal feelings, prejudices or emotions.
Integrity Honesty, fair dealing and truthfulness (IFAC definition) High moral character
Judgment Making decisions that will maximise organisations prosperity, using evidencebased decision making to reach good decisions. Accountability This is being answerable for the consequences of decisions and actions.
Responsibility This is the responsiveness to the need for corrective action. A director showing responsibility is one who is taking ownership of a problem in order to solve it.
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2010 This material is the copyright of the ExP Group. Individuals may reproduce this material if it is for their own private use. It is illegal for any individuals to reproduce this for commercial use or for companies to reproduce this material partially and/or in full by any means, be it printed, photocopied, on electronic devices or any other means of reproduction. All examples presented in these course materials are for information and educational purposes only and should not be applied to a specific real life situation without prior advice. Given the nature of information presented in these materials, and given that legislation may change at any time, The ExP Group will not be held liable for any information presented in these materials as to its application to any specific cases.
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ExPedite Notes
Probity Probity means truthfulness and not misleading people. It is linked to openness.
Reputation This is the view that other people have of the business. A strong reputation will contribute to share price and thus to shareholders wealth.
Review and self-test 1.1 List and explain five other agency costs that you would expect to find in the management of an investment fund.
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ExPedite Notes
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2010 This material is the copyright of the ExP Group. Individuals may reproduce this material if it is for their own private use. It is illegal for any individuals to reproduce this for commercial use or for companies to reproduce this material partially and/or in full by any means, be it printed, photocopied, on electronic devices or any other means of reproduction. All examples presented in these course materials are for information and educational purposes only and should not be applied to a specific real life situation without prior advice. Given the nature of information presented in these materials, and given that legislation may change at any time, The ExP Group will not be held liable for any information presented in these materials as to its application to any specific cases.
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ExPedite Notes
External
Internal and connected stakeholders may be referred to as narrow and all stakeholders including external stakeholders may be considered wide stakeholders.
Possible exam relevance: How well are the directors identifying stakeholders and prioritising the conflicting claims of stakeholders? How legitimate is a claim of an individual stakeholder (ie how fair is their expectation that they can influence the business?)
Stakeholders are often passive (ie they take little or no daily interest in the decisions made by companies). However, others are much more active, which acts as a much more serious brake on the activities of the board of directors. Shareholder activism is a phrase that troubles many directors, since it is often associated with a shareholder rebellion against the authority and decisions of directors. In general, company law is written so as to prevent minority shareholders from having much influence over the board of directors, so as to prevent constant distraction to the directors from excessively activist shareholders. In UK law, this is referred to as the rule in Foss v Harbottle. The majority of shares in most large companies are held by institutional shareholders, such as insurance companies, investment funds and pension funds. The managers of such
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ExPedite Notes
investment funds will be paid to monitor the activities of the management of their investee companies, so they are the most likely to become activist in their stance. Review and self-test 1.2 Under what circumstances do you think it might be appropriate for an institutional investor to become activist in their stance? What are the costs to the company of having shareholders become more activist?
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ExPedite Notes
Possible exam relevance: A useful checklist for assessing the performance of a board of directors. Could be used to identify conflicting directors duties, eg in a takeover situation. Lots of scenarios when this could be useful, not least to possibly define what constitutes good corporate governance.
Below is a list of matters to consider when attempting to assess the performance of a board of directors. A number of these points are developed later on in these ExPedite notes. Frequently occurring issues in corporate governance F Fiduciary duty How well do directors (including non-executive directors) understand their legal duty of trust to shareholders and other stakeholders? Is constructive use made of the annual general meeting? Correct balance of execs/ non-execs with appropriate skills? Of directors and of senior staff. Appropriate to motivate and proportionate to skill? How well are internal controls working? Are they excessive to slow down the businesses? Is the CSR appetite of shareholders and other key stakeholders properly understood and appropriately actioned? Does the audit committee in particular have good relations with the external auditor? Are directors up to date with necessary skills? Do they receive appropriate training upon induction? Does the board make decisions in accordance with the ethical stance of shareholders and other key stakeholders? Is there active and meaningful dialogue with
A B R I C
AGM usage Balance of board membership Remuneration Internal control Corporate social responsibility
A T E
Shareholder relations
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ExPedite Notes
shareholders, especially institutional shareholders? V E Voluntary disclosure Evaluation Are disclosures made beyond what is legally required? Are directors fairly and frequently subject to performance evaluation? Is this conducted by somebody with appropriate skills and sufficient objectivity? Are risks properly identified using the COSO framework? Is there a risk awareness culture embedded? Is there evidence that directors are properly briefed before each board meeting? Is there a clear plan in place to enable rapid replacement of any directors and senior staff who may suddenly leave or die?
Risk identification
B S
Rights and responsibilities of directors Under Companies Act 2006: The Companies Act 2006 includes numerous duties of directors, most of which are based around agents general duties to act in good faith, honestly and not make a secret profit. The Companies Act 2006 introduced additional duties including a requirement to
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ExPedite Notes
promote the success of the company and act in the interests of a wider range of stakeholders than only the shareholders. Other specific directors duties include: Act within the companys constitution Promote success (as noted above) Exercise independent judgement Exercise reasonable care, skill and diligence Avoid conflicts of interests Not accept benefits from third parties Declare any personal interest in transactions.
CC08 includes a number of duties of directors, which are included in these notes. They are, of course, in the form of principles rather than specific legal duties. CC08 has no direct legal effect, though failure to comply with its requirements may be seen as a failure to exercise directors duties properly.
Time-limited appointments Under Companies Act 2006: Section 188 CA 06 limits the length of a directors service contract to two years. Longer contracts are possible, but they are only valid if approved by ordinary resolution of the shareholders. CC08 requires a maximum of one years notice to terminate a directors service contract. There is also a requirement for one third of the board to retire each year by rotation, thus limiting the term to three years. Non-executive directors are subject to further time limits, as noted in these notes.
Retirement by rotation Under Companies Act 2006: CA 06 does not have any direct rules on this, but the model articles suggested by UK company law require all directors to retire at the first AGM after their
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ExPedite Notes
appointment and then be reappointed at least once every three years. Under Combined Code 2008: The rules are similar to CA 06.
Service contracts Under Companies Act 2006: Must be approved in advance if longer than two years (s.188) and must be available for shareholders inspection (s.227 et seq). No specific mention.
Removal Under Companies Act 2006: A director may be removed any time by an ordinary resolution of the shareholders, though the director must be given special notice of 28 days to prepare a case to defend themselves against removal. No specific mention.
Disqualification Under Companies Act 2006: A person may not hold office as director if they are disqualified under the Company Director Disqualification Act 1996. A person may be disqualified for a number of reasons, including fraud and persistent failure to file company accounts. No specific mention.
Conflict and disclosure of interests Under Companies Act 2006: Under Combined Code 2008: See above. No specific mention.
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ExPedite Notes
Insider dealing/ trading Under Companies Act 2006: The Companies Act 2006 does not make specific reference to insider dealing, but insider dealing would be a clear breach of directors fiduciary duty. Insider dealing is using privileged information to make a profit or avoid a loss, at the expense of others not privy to the inside information. It also includes other offences such as passing inside information to others. Insider dealing can carry serious criminal penalties. Under Combined Code 2008: No specific mention.
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ExPedite Notes
members. Generally required to conduct the appraisal of the CEO each year. Encouraging active engagement by all the members of the board. Ensure NEDs are properly chosen, trained on induction and appraised. Ensure that all directors continuing professional development is up-todate.
the board.
It is a core principle of many corporate governance codes that the chairman and CEO should be different people.
Audit committee
Liaises with external auditor, is the point of reference for the internal auditor. Reviews the financial statements and in smaller entities probably also does the tasks of the risk management committee. Comprises mostly non-executive directors.
Remuneration committee
Responsible for advising on executive director remuneration, probably through external benchmarking. Determines the "cocktail" of remuneration types for executive driectors. Comprises only nonexecutive directors.
Risk committee Oversees risk management. Responsible for embedding risk awareness in culture. Risk manager reports to this committee. In smaller entities, possibly part of audit committee. Comprises mostly non-executives.
Nominations committee Recommends appointments to the board. Legally, shareholders appoint directors, but almost always follow board recommendations. Comprises only non-executive directors.
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2010 This material is the copyright of the ExP Group. Individuals may reproduce this material if it is for their own private use. It is illegal for any individuals to reproduce this for commercial use or for companies to reproduce this material partially and/or in full by any means, be it printed, photocopied, on electronic devices or any other means of reproduction. All examples presented in these course materials are for information and educational purposes only and should not be applied to a specific real life situation without prior advice. Given the nature of information presented in these materials, and given that legislation may change at any time, The ExP Group will not be held liable for any information presented in these materials as to its application to any specific cases.
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ExPedite Notes
The role includes four principal areas of responsibility: People. They are responsible (perhaps via board committees) for selection, remuneration and assessment of directors. Internal control and risk awareness. They will normally lead the companys efforts to ensure that data about risks is properly obtained, collated, assessed and action taken upon it. Strategy. They contribute to strategy determination, mostly through an external viewpoint and by challenging the executive directors decision making. Their external experience is often useful. Scrutiny. They scrutinise the performance of management in meeting goals and objectives and monitor it. Their role of scrutiny is such that their job is mostly to challenge how decisions are made, rather than to make the decisions themselves.
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ExPedite Notes
Drawbacks of a unitary board structure (advantages of a muti-tier structure) include: A NED or independent director cannot be expected to both manage and monitor. The time requirements on non-executive directors may be onerous, meaning that only weaker quality non-executive directors are willing to accept the role. There is no specific provision for employees to be represented on the management board (this is common in countries where multi-tier boards are common) Emphasises the divide between the shareholders and the directors, as the supervisory board is another layer between management and the shareholders.
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ExPedite Notes
To take a level of risk that aligns with their own risk appetite (see notes below) and discourage directors from taking excessive levels of risk with shareholders money. Encourage directors to take a longer-term view of the business Maximise current year earnings, subject to not disregarding the need to have some view on the longer-term.
Note that if a stock market is acting rationally (or efficiently) then excessive risk taking that adds only a small amount to earnings should result in a drop in the companys share price. So if the directors are paid only a commission based on current year profits, they will have an incentive to take excessive risks with company assets. Its relevant also to remember that directors often change jobs every three to five years, so its necessary to give them some incentive not to manage the companys performance only to that time horizon. In order to ensure that directors have a form of balanced scorecard with which to make decisions, the remuneration committee will normally put together a cocktail of different elements of remuneration to align shareholders and directors interests. These may include: Basic salary Benefits-in-kind (BIKs) such as company cars and other short-term perks Pensions payable after retirement Share options, which are likely to have a lock-in vesting period and be dated over a range of dates into the medium- and long-term Shares in the company itself Bonus linked to current year profit Discretionary bonuses based on year-end performance evaluation.
The relative mix within the remuneration package will hopefully align the directors incentives with the shareholders wishes. Basic salary and BIKs No effect Profit related pay No. Profits will increase with greater risks Options and shares Yes. Excess risks will depress share price Pensions Yes. Very high risks could bankrupt the company and lose pension No effect Discretionary bonuses Could do, depending on how its awarded
Encourages
No
Yes
Yes, though
Could do,
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ExPedite Notes
not without regard to long-term effects Yes, especially if a range of exercise dates is given
depending on how its awarded Yes Could do, depending on how its awarded
Possible exam relevance: These are best practice disclosures. They are a useful checklist for evaluating if a board is doing all that it reasonably can to ensure that its key stakeholders are kept informed.
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ExPedite Notes
Examples
Relative advantages
Allows commonsense judgment. Leaves stakeholders to assess if non-compliance with every rule is a problem or not. Allows flexibility between companies, so companies are addressing their own businessspecific risks. Lists of rules are unlikely to anticipate every possible situation. Wider, clear principles are less likely to have loopholes in regulation than detailed rules.
Clear and unambiguous. In an environment where directors are often criticized, its fairer to directors to give clear rules for them to follow. Clarity gives consistency of compliance between companies. Lack of exemption via comply or explain gives greater confidence in compliance.
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ExPedite Notes
Rules-based compliance becomes a form of bureaucratic filling exercise. Principles based compliance requires companies to think and analyse their own risks. Prevents wastage of resources with heavy compliance costs for small risks. Requires compliance with the spirit of the law, rather than the minutiae of its wording.
Principles of the Combined Code 2008 Below are the main principles of the Combined Code 2008. Go through each of the principles stated below and in the right hand column, suggest ways how this objective might be achieved in your own company. Possible ways to achieve A: Directors A1: Every company should be headed by an effective board, which is collectively responsible for the success of the company. A2: There should be a clear division of responsibilities at the head of the company between the running of the board and the executive responsibility for the running of the companys business. No one individual should have unfettered powers of decision. A3: The board should include a balance of executive and non-executive directors (and in particular independent nonexecutive directors) such that no individual or small group of individuals can dominate the boards decision taking. A4: There should be a formal, rigorous and transparent procedure for the appointment of new directors to the board. A5: The board should be supplied in a timely manner with information in a form and of a quality appropriate to enable it to discharge its duties. All directors should receive
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ExPedite Notes
induction on joining the board and should regularly update and refresh their skills and knowledge. A6: The board should undertake a formal and rigorous annual evaluation of its own performance and that of its committees and individual directors. A7: All directors should be submitted for re-election at regular intervals, subject to continued satisfactory performance. The board should ensure planned and progressive refreshing of the board.
B: Remuneration B1: Levels of remuneration should be sufficient to attract, retain and motivate directors of the quality required to run the company successfully, but a company should avoid paying more than is necessary for this purpose. A significant proportion of executive directors remuneration should be structured so as to link rewards to corporate and individual performance. B2: There should be a formal and transparent procedure for developing policy on executive remuneration and for fixing the remuneration packages of individual directors. No director should be involved in deciding his or her own remuneration.
C: Accountability and audit C1: The board should present a balanced and understandable assessment of the companys position and prospects. C2: The board should maintain a sound system of internal control to safeguard shareholders investment and the companys assets. C3: The board should establish formal and transparent arrangements for considering how they should apply the financial reporting and internal control principles and for
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ExPedite Notes
D: Relations with shareholders D1: There should be a dialogue with shareholders based on the mutual understanding of objectives. The board as a whole has responsibility for ensuring that a satisfactory dialogue with shareholders takes place. D2: The board should use the AGM to communicate with investors and to encourage their participation.
E: Institutional shareholders E1: Institutional shareholders should enter into a dialogue with companies based on the mutual understanding of objectives. E2: When evaluating companies governance arrangements, particularly those relating to board structure and composition, institutional shareholders should give due weight to all relevant factors drawn to their attention.
E3: Institutional shareholders have a responsibility to make considered use of their votes.
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2010 This material is the copyright of the ExP Group. Individuals may reproduce this material if it is for their own private use. It is illegal for any individuals to reproduce this for commercial use or for companies to reproduce this material partially and/or in full by any means, be it printed, photocopied, on electronic devices or any other means of reproduction. All examples presented in these course materials are for information and educational purposes only and should not be applied to a specific real life situation without prior advice. Given the nature of information presented in these materials, and given that legislation may change at any time, The ExP Group will not be held liable for any information presented in these materials as to its application to any specific cases.
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