COMPUTER NOTES

MUHAMMAD ARSLAN ZAFAR

Contents
 Note on Computer.........................................................................................................................2
...............................................................................................................................................................4
...............................................................................................................................................................4
...............................................................................................................................................................4
...............................................................................................................................................................4
...............................................................................................................................................................4
 Short Cut Key.................................................................................................................................5
 Function of MS Word.....................................................................................................................6
 Detail MS Word.............................................................................................................................7
 File.................................................................................................................................................8
 Home...........................................................................................................................................10
 Insert...........................................................................................................................................15
 Page layout..................................................................................................................................18
 Reference....................................................................................................................................21
 Mailing.........................................................................................................................................24
 Review.........................................................................................................................................25
 View.............................................................................................................................................28
 Design..........................................................................................................................................31
 Format.........................................................................................................................................34

1
  Note on Computer
 Define Computer
 The Computer comes from the word “Compute”
which means to calculate.
 A computer is an electronic device that accepts
information, stores, process and output data at
high speed.
 Full form of Computer
 C - Common
 O - Operating
 M - Machine
 P - Particular
 U - Used For
 T - Technical
 E - Education and
 R - Research
 Types of Computer
1) Personal Computer
2) Mainframe Computer
3) Mini Computer
4) Super Computer
5) Work Station
6) Micro Computer

2
 Input Devices

 Output Devices

3
All Programs
in Computer
Science

4
  Short Cut Key
Sr. No. Short key Result
1 Ctrl + A Select All
2 Ctrl + B Bold
3 Ctrl + C Copy
4 Ctrl + D Font
5 Ctrl + E Center
6 Ctrl + F Find
7 Ctrl + G Go to
8 Ctrl + H Replace
9 Ctrl + I Italic
10 Ctrl + J Justify
11 Ctrl + K Insert Hyper Link
12 Ctrl + L Left Side
13 Ctrl + M Increase Indent
14 Ctrl + N New File
15 Ctrl + O Open
16 Ctrl + P Print
17 Ctrl + Q Word Count
18 Ctrl + R Right Side
19 Ctrl + S Save File
20 Ctrl + T Decrease Indent
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21 Ctrl + U Word Underline
22 Ctrl + V Paste File
23 Ctrl + W Close Sheet
24 Ctrl + X Cut
25 Ctrl + Y Redo
26 Ctrl + Z Undo

 Function of MS Word
File

Home

Insert

Layout

Referance

Mailing

6
 Review

View

Format

Design

 Detail MS Word

 Define MS Word
 Used to make professional-quality documents, letters,
reports etc.

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 File

 File Menu
 New
 Short key :- ( Ctrl +N)
 Definition: - To create a new blank page.
 Method: - Go to file menu, Click on new
command, Click on Blank Document.
 Open
 Short key :- ( Ctrl + O)
 Definition: - To open save file.
 Method: - Go to file menu, Click on open button.
 Save
 Short key :- ( Ctrl + S)
 Definition: - To save current document for future use.
 Method: - Go to file menu, Click on save Command,
Type File name, Click on save button.
 Save as
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  Definition: - To change file name & its location.
 Method: - Go to file menu, Click on Save as, Choose
target location to change file position, Type another name
to file change name, click on save button.
 Page Setup
 Definition: - To Fixed pages properties.
 Method: - Go to file menu, Click on page setup,
Choose margin & fixed page margin, Choose paper
Size, When Finish page setting, Click on ok.
 Close
 Short key :- ( Alt + F4)
 Definition: - This command is used to close
opened file.
 Method: - Go to file menu, Click on close.
 Print
 Short key :- ( Ctrl + P)
 Definition: - This command is used to print
document on paper by the
help of printer.
 Method: - At first ready your document,
Keep paper inside the printer, Go to file menu,
Click on open printer, Choose printer, Choose no of
copies, Choose of pages, Click on print button.

 Home

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 Clipboard
 Cut
 Short key:- Cut (Ctrl + X)
 Definition: - Cut the selection from the
documents and put it on the clipboard.
 Copy
 Short key:- Copy (Ctrl + C)
 Definition: - Copy the Selection and put it on
the Clipboard.
 Format Printer
 Short key:- Format Printer( Ctrl + Shift + C)
 Definition: - Copy formatting from one place
and apply it to another.
 Paste
 Short key:- Paste (Ctrl + V)
 Definition: - Paste the contents of the clipboard.
 Font
 Calibri
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  Short key :- ( Ctrl + Shift + F)
 Definition: - Change the font face.
 Font Size
 Short key :- ( Ctrl + Shift +P)
 Definition: - Change the font face.
 A (Grow Font)
 Short key :- ( Ctrl + I )
 Definition: - Increase the font size.
 A (Shrink Font)
 Short key :- ( Ctrl + I )
 Definition: - Decrease the font size.
 Clear Formatting
 Definition: - Clear all the formatting from the
selection, leaving only the plan text.
 Bold
 Short key :- ( Ctrl + B )
 Definition: - Make the selected text bold.

 Italic

 Short key :- ( Ctrl + I)

 Definition: - Italicize the selected text.

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 Under line

 Short key :- ( Ctrl + U)

 Definition: - Underline the selected text.

 Strike Through

 Definition: - Draw a line through the idle of

the market.
 Subscript
 Short key :- ( Ctrl + Shift + +)
 Definition: - Create a small below the text.

 Super Script

 Short key :- ( Ctrl + Shift + +)

 Definition: - Create small letter above the
line of text.

 A a (Change text)

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  Definition: - Change the selected text to
upper case and lower case or other
capitalization.

 Text Highlight text

 Definition: - Make text look like it was

marketed with a highlighter pen.

 Font color

 Definition: - Change font color.

 Paragraph
 Bullets
 Definition: - Click the arrow to choose
different bullet style.
 Numbering
 Definition: - Start the number list.
 Multilevel list
 Definition: - Start the multilevel list click the
arrow to choose different multilevel list
style.
 Decrease indent

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  Definition: - Decrease the indent level of the
paragraph.

 Increase Indent

 Definition: - Increase the indent level of the

paragraph.
 Sort
 Definition: - Alphabetize the selected text or
sort numerical data.
 Π Show / Hide
 Short key :- ( Ctrl + *)
 Definition: - Show paragraph mark and other
hidden formatting Symbols.
 Align Text Left
 Short key :- ( Ctrl +L)
 Definition: - Align text to the left.
 Central
 Short key :- ( Ctrl + E)
 Definition: - Center text.
 Align Text Right
 Short key :- ( Ctrl + U)
 Definition: - Align text to right.
 Justify

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  Short key :- ( Ctrl + J)
 Definition: - Align text to both left and right
margins adding extra space b/w word and
necessary.
 Line Spacing
 Definition: - Change the spacing b/w lines of
text.
 Shading
 Definition: - Color the background behind
the selected text.
 Bottom border
 Definition: - Use border.
 Font Style
 (Normal, No Spacing, Heading 1)
 Change Style
 Definition: - Change the set of style, color and
fonts used in documents.
 Editing
 Find
 Short key :- ( Ctrl + F)
 Definition: - Find text in the documents.
 Replace
 Short key :- ( Ctrl + H)
 Definition: - Replace text in the documents.

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  Select
 Definition: - Select text or objects in the
documents.

 Insert

 Pages
 Cover Page
 Definition: - Insert a fully formatted Cover page
 Blank Page
 Definition: - Insert a new blank page at the
cursor position.
 Page Break
 Short key :- ( Ctrl + H)
 Definition: - Start the next page at the current
position.
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  Table
 Definition: - Insert and draw a table into the
documents.
 Illustrations
 Picture
 Definition: - Insert picture from file.
 Clip Art
 Definition: - Insert clip art in the documents.
 Shapes
 Definition: - Insert smart art graphic to visually
communicate information.
 Chart
 Definition: - Insert a chart to illustrate and
compare data.
 Links
 Hyperlink
 Short key :- ( Ctrl + X)
 Definition: - Create a link to a web page a picture
an E-Mail address, or a program.
 Bookmark
 Definition: - Crate a book mark to assign a name
to a specific point in a document.
 Cross-Reference

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  Definition: - Cross-reference are automatically
update if the content is moved to another location.
By default cross reference are insert as hyperlinks.
 Header & Footer
 Header
 Definition: - Edit the header of the document.
 Footer
 Definition: - Edit the footer of the document.
 Page Number
 Definition: - Insert page # into the document.
 Text
 Text Box
 Definition: - Insert preformatted text boxes.
 Quick Part
 Definition: - Insert reusable pieces of content.
 Word Art
 Definition: - Insert decorative text in your document.
 Drop Cap
 Definition: - Create a large capital letter at the
beginning of a paragraph.
 Signature Line
 Definition: - Insert a signature line that specific
individual who must sign.
 Date & Time

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  Definition: - Insert the current date & time in current
document.

 Objects
 Definition: - Insert embedded objects.
 Symbols
 Equation
 Short key :- ( Alt + =)
 Definition: - Insert mathematical equation.
 Symbol
 Definition: - Insert symbol that are not on
your keyboard.

 Page layout

 Themes
 Themes
 Definition: - Current office themes the overall
design of the entire document.
 Theme Color
 Definition: - Change the color for the current theme.
 Theme Effect
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  Definition: - Change the effect for the current theme.
 Page Setup
 Margin
 Definition: - Select the margin size for the entire
document or the current selection.
 Page Orientation
 Definition: - Switch the pages /w portrait and
land scape layout.
 Page Size
 Definition: - Choose a paper size for the current
selection.
 Column
 Definition: - Split text into two or more column.
 Hyphenation
 Definition: - Turn on hyphenation, which allows
word to break lines b/w the syllabus of words.
 Page Background
 Watermark
 Definition: -Insert the ghosted text behind the
content on the page.
 Page Color
 Definition: - Choose a color for the background of
the page.
 Page Border

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  Definition: - Add or change the border around
the page.
 Arrange
 Object Position
 Definition: - Position the selected object on the
page.
 Bring To Front
 Definition: - Bring the selected object in front of
all other object.
 Send To Back
 Definition: - Send the selected object in behind of
all other object.
 Other Objects
 Text Wrapping
 Definition: - Change the way text wraps around
the select objects.
 Group
 Definition: - Group objects together so that they
can be treated like a single object.
 Align
 Definition: - Align the edges of multiple selected
objects.
 Rotate
 Definition: - Rotate or flip the selected objects.

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 Reference

 Table of Content
 Table of Content
 Definition: - Add this table to document.
 Add Text
 Definition: - Add a current paragraph as an entry
in the table of content.
 Update Table
 Definition: - Update the table of content so that
all the entries refer to the correct page #.
 Footnotes
 Insert Footnote

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  Short key :- ( Alt + Ctrl + F)
 Definition: - Add a footnote to the document.
 Insert Endnote
 Short key :- ( Alt + Ctrl + D)
 Definition: - Add an endnote to the document.
 Next Footnote
 Definition: - Navigate to the next footnote in the
document.
 Show Note
 Definition: - Scroll the document to show where
the footnotes or endnotes or locate.
 Citations & Bibliography
 Insert Citation
 Definition: - Cite a book, journal article as the
source for piece of information in the document.
 Manage Sources
 Definition: - View the first of all cited in the
document.
 Bibliography Styles
 Definition: - Choose the style of citation to use in
the document.
 Bibliography
 Definition: - Add a bibliography list all the
sources cited in the document.
 Caption
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  Insert Cap
 Definition: - Add a caption to a picture or another
image.
 Insert Table Figure
 Definition: - Insert this figure to the document.
 Update Figure
 Definition: - Update the table of figure to include
all of the entries in the document.
 Cross-Reference
 Definition: - Refer to items such as heading is
called cross-reference.
 Index
 Insert Index
 Definition: - Insert an index into document.
 Mark Entry
 Short key :- ( Alt + Shift + X)
 Definition: - Include the index so that all the
entries refer to the correct page #.
 Update Index
 Definition: - Update the index so that all the
entries refer to the correct page #.
 Table of Authorities
 Mark Citation
 Short key :- ( Alt + Ctrl + I)

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  Definition: - Add the selected text as an entry in
the table authorities.

 Mailing

 Start Mail Marge

 Start Mail Merge
 Definition: - Start mail merge to create a form
letter which to intend to print or E-Mail multiple
items, sending each copy to a different recipient.

 Select Recipients
 Definition: - Choose the list of people you intend
to send the letter.
 Edit Recipient List
 Definition: - Insert an index into document.
 Preview Result
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  Find Recipient
 Definition: - Find and preview a specific record
in the recipient list by searching for text.

 Review

 Proofing
 Spelling & Grammar
 Definition: - Used to check the spelling of words
with in a document.
 Thesaurus
 Definition: - (Find) Synonyms (same
meaning) and Antonyms (words with the
opposite meaning) for the selected word.
 Word Count
 Definition: - Displays the number of pages,
paragraphs, and lines in the document.

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 Insights
 Smart Lookup
 Definition: - To get search results without leaving
the app.
 Language
 Translate
 Definition: - When you open a document in a
language you have installed in word.
 Language
 Definition: - Editing language.
 Comments
 New Comment
 Definition: - Use comments in your document to
make suggestions to other people or to track
issues for follow-up.
 Tracing
 Track Changes
 Definition: - When you want to see who’s
changing what in your document.
 Simple Markup
 Definition: - Points out where changes are made
with a red line in the margin.
 Show Markup
 Definition: - To show the types of revisions you’d like to display.

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  Reviewing Pane
 Definition: - Check that all tracked changes have
been removed from your document so that they
show up to other who might view your document.
 Changes
 Accept
 Definition: - Accepts the change and move to the
next change in the document.
 Reject
 Definition: - Reject the change and move to the
next change in the document.
 Previous
 Definition: - Link to previous is available when
you have more than one like selection.
 Next
 Definition: - Binds the last line of a paragraph to
the first line of the next.
 Compare
 Compare
 Definition: - Shows two versions of a document
side-by-side along with a list of all changes.
 Protect
 Block Authors
 Definition: - Prevent others from making
changes to the selected text.

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  Restrict
 Definition: - Moving to the regions of the
document that you have permission to change.

 View

 Views
 Read Mode
 Short key: - ( Alt + W + F)
 Definition: - To hide the writing tools and menus
and to leave more room for the pages themselves.
 Print Layout
 Definition: - Your document opens showing the
entire page.
 Web Layout
 Definition: - Shows how your document would
look as a webpage.
 Outline

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  Definition: - Shows the contents of a document
as bulleted points.
 Draft
 Definition: - When you want to work on a
document or piece of content over an extended
period.
 Show
 Ruler
 Definition: - Helps to set tabs, to change a line’s
indentation or alignment.
 Gridlines
 Definition: - To assist you in aligning text, objects
and images in a Word document.
 Navigation Pane
 Definition: - To go to a page or a heading in a
Word document without scrolling.
 Zoom
 Zoom
 Short key: - ( Ctrl + +,-)
 Definition: - To get a close-up view of your life.
 One Page
 Definition: - Only open one page in your
document.
 Multiple Page

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  Definition: - If you zoom out word will try to fit
more pages in.
 Page Width
 Definition: - Normally, default format would be
“letter” which is the standard size for a page (8.5 x
11 inches)
 Window
 New Window
 Definition: - Allows you to have multiple
windows open looking at and editing the same
document.
 Arrange All
 Definition: - Divides the screen space evenly
between all your windows.
 Split
 Definition: - So that you can view two different
parts of a document at the same time.
 View Side by Side
 Definition: - If you’re working on more than one
document or spreadsheet at the same time.
 Synchronous Scrolling
 Definition: - Scroll both document at the same time.
 Reset Window Position
 Definition: - Will reset the window position of the
documents that are being compared side-by-side so that
they share the equally part of the screen.

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  Switch Window
 Definition: - Shows all the open windows in
Word, Excel and PowerPoint.
 Macros
 Macros
 Definition: - Automate frequently used task.
 SharePoint
 Properties
 Definition: - A powerful way to substitute data in
document.

 Design

 Themes
 Themes
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  Definition: - Provide a quick way to change the
overall color and fonts.
 Document Formatting
 Document Formatting
 Short key: - ( Ctrl + Space)
 Definition: - Draw the reader’s attention to
specific parts of a document and emphasize
important information.
 Colors
 Short key: - ( Alt + H)
 Definition: - To heading to add a decorative flair
to your documents using trusted color
combination.
 Fonts
 Short key: - ( Ctrl + Shift + F)
 Definition: - Calibri and 11 points used in fonts.
 Paragraph Spacing
 Definition: - Separating paragraphs, headings
and subheadings.
 Effects
 Definition: - Used to make professional-quality
documents, letters, reports etc.
 Set as Default
 Definition: - The sections breaks, and other layout
attributes are used in every new document that is based
on that templates.

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  Page Background
 Watermark
 Definition: - Places a very faint image in the
background of documents.
 Page Color
 Definition: - To add some extra visual interest to
your document.
 Page Border
 Short key: - ( Ctrl + Shift + W)
 Definition: - To create a frame outside the
margins of each document page.

 Format

 Insert Shape
 Edit Shape

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  Definition: - Automatically created for any
drawn picture.
 Draw Text Box
 Definition: - Drawing attention to specific text.
 Shape Style
 Shape Fill
 Definition: - Fill the selected shapes with a solid
color, gradient, texture and picture.
 Shape Outline
 Definition: - Pick the color, width, or line style
for your shape’s border.
 Shape Effects
 Definition: - A shape highlights the important
item of the document.
 Word Art Style
 Word Art Style
 Definition: - Word art enables you to display text
graphically by applying colors and effects to text.
 Text
 Text Direction
 Definition: - Change the direction in which text is
read.
 Align Text
 Short key: - ( Ctrl + L,R,E)

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  Definition: - Determines the appearance of the
text in a whole paragraph.
 Create Link
 Short key: - ( Ctrl + K)
 Definition: - Create link is a digital reference to
data that the user can follow or be guided by the
clicking or tapping.
 Arrange
 Position
 Definition: - Choose where the selected object
will appear on the page.
 Wrap Text
 Definition: - Breaking up lines of text so they fit
with in the document or text box’s width.
 Bring Forward
 Definition: - To bring an object one step closer to
the front.
 Send Backward
 Definition: - To send an object one step toward
the back.
 Selection Pane
 Definition: - Displays the name of each inserted
object with the numbered order each was inserted.
 Align

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  Definition: - Alignment determines the
appearance and orientation of the edges of a
paragraph.
 Group
 Short key: - ( Ctrl + Select shape, picture)
 Definition: - Grouping letters you rotate, flip,
movie, or resize multiple shapes or objects as
though they’re a single shape or object.
 Rotate
 Short key: - ( Shift + F10)
 Definition: - Flip the text box vertically. Flip
Horizontal; flips the text box horizontal.
 Size
 Height
 Short key: - ( Alt + H)
 Definition: - Height is the distance from top of an
object to the bottom.
 Width
 Short key: - ( Alt + W)
 Definition: - Width is the distance from front to
back.

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