City of Philadelphia Bicycle Parking Corral Application

Photo: Philly’s first bike corral at Sydenham and Walnut St. Purchased by Bicycle Coalition of Greater Philadelphia, with assistance from Philadelphia Streets Department and Dero Bicycle Racks

Contact information: Aaron Ritz Mayor's Office of Transportation & Utilities 1401 JFK Boulevard, Suite 1430 ph. 215-686-9000 aaron.ritz@phila.gov

City of Philadelphia Bicycle Corral Application Background Info
The City of Philadelphia will be providing and installing public bicycle corrals in 10 high-demand locations across the city. If you would like to receive one of these racks, please read the following and submit the required documents to the Mayor’s Office of Transportation and Utilities. The deadline to submit the application packet is May 30, 2012. Only on-time applications that meet the following criteria will be considered: 1. Applicants must demonstrate at least 20 feet of street space without obstructions immediately in front of their business or organization a. Must give at least 5 feet of clearance to utilities, loading zones or handicapped parking spaces b. Must be no closer than 60 feet to any bus stop or shelter c. No closer than and 15 feet from any fire hydrant d. Must be at least 20 feet from any marked or crosswalk or 32 feet from the block corner at intersections without a marked crosswalk e. Cannot be in a travel lane, peak hour clearance lane or winter snow emergency lane 2. Must demonstrate via words and photographs the need for more bicycle parking at location (500 words max, 2 photographs max) 3. Applicants must have signatures of the property owner and commercial tenant of the address in front of which the bike corral is proposed a. If the property requesting the proposed corral location is residential, must have property owner/manager signature and signatures representing 51% of current households of building. 4. Must have letters of support from their City Councilperson a. Letters of Support from representative Civic Association, BID or other local organization, while not mandatory, will count towards the application 5. Provide signed maintenance agreement (attached) in which applicant will agree to: a. Report any damage to the racks, bollards or bicycles b. Regularly sweep out debris and clear snow in winter c. Provide general routine maintenance to corral such as painting, cleaning, removing stickers, removing abandoned bicycles d. Provide educational materials to users of the bike rack (materials provided by City) Priority will be given to locations with high bicycle parking demand. All locations will be reviewed before installation. Priority will also be given to applicants who submit all materials for the application before May 15th. No applications will be accepted after May 30th. In this packet you will find the following items:

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Application form Sample Support Letter

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FAQ about rack process Sample site diagrams and location criteria

Further questions can be addressed to
Aaron Ritz Mayor's Office of Transportation & Utilities 1401 JFK Boulevard, Suite 1430 ph. 215-686-9000 email. aaron.ritz@phila.gov

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City of Philadelphia Bicycle Corral Application Timeline:
April 9, 2012: Application process will open. April 9-May 20: Applicants may request informational meetings with City staff to assist with the completion of the application. Applicants are encouraged to review final applications with MOTU staff before final submission. May 15, 2012: Early submissions are due May 15th and will be prioritized in the final selection process. May 30, 2012: Complete application packets with ALL signatures and letters of support will be due May 30th by COB. June 15 2012: Finalist applicants will be notified. Additional information may be requested of applicants at this time. July 1 2012: Final location details will be approved by Streets Department Chief Traffic Engineer. Bike parking corral locations will be finalized and preparations for installation will begin. July 30. to September 15, 2012: Bike corral installation will occur.

Application Checklist
--------------------4 5 6 ------------9 ----7 8 1 2 3 Clearance requirements met? Completed Application form Description (written + photographic) of outstanding need for bicycle parking (500 words max, 2 photographs max) Signed City of Philadelphia Maintenance Agreement Approval letter from City Council representative Approval letter from neighborhood association, business district, civic association, etc. (recommended but not mandatory) Signatures of owners and any commercial tenants(if different) of the applicant’s property --If residential property, signatures representing 51% + of current households required as well Two photographs from different angles showing the proposed location for the bike corral (*NOTE— these are in addition to the two photos described in item 2 showing need for more bike parking) Scale Diagram, engineering drawing, architectural rendering or detailed sketch in overhead view with measurements showing the location of the 20’ x 7’ street surface area to be occupied by the bicycle parking corral and its placement in relation to all other fixed objects in the area.

Email submissions preferred: Please submit the applications as a single PDF document or a zipped folder not to exceed 8mb in size. Email all FINAL applications to bikeracks@phila.gov .

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City of Philadelphia Bicycle Corral Application Application Form
To apply for a bicycle parking corral installation permit, please fill out and submit all items requested below. Name and address of requesting business or organization __________________________________ Name of contact person____________________________________________ __________________ Phone # _________________ Email____________________________________

Name of property owner _____________________________________________________________ Phone # __________________ Email____________________________________

Application is hereby made to the Philadelphia Streets Department for a revocable permit to install an ONSTREET BICYCLE PARKING CORRAL. Business owner/organization chairperson ________________________________________ {Signature*} {Print Name} _________________________ ________ {Date} ___________________

Property owner (if different) _________________________________ _____________________ {Signature*} {Print Name} _________________________ _______ Applications must also include the following. {Date} ___________________

At least two photographs from different angles along the sidewalk/street where the bicycle parking corral is to be installed. Show all potential issues with the corral location (proximity to other street utilities, furniture, etc.) Scale Diagram, engineering drawing, architectural rendering or detailed sketch in overhead view with measurements showing the location of the bicycle parking corral and all other objects in the area. Description of need for additional bike parking. This should be a written statement (500 words max) and one or two photos that demonstrate the demand for bicycle parking in the immediate vicinity of the proposed location. Email submissions preferred: Please submit the applications as a single PDF document or a zipped folder not to exceed 8mb in size. Email all FINAL applications to bikeracks@phila.gov Paper applications will also be accepted. Please submit original and 2 copies of ALL of the application documents to Aaron Ritz, Mayor's Office of Transportation & Utilities, 1401 JFK Boulevard, Suite1430. Philadelphia, PA 19102

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*Return this page with final application

City of Philadelphia Bicycle Corral Application
Bicycle corrals are established in partnership with the immediately adjacent property owner/business/organization through a Maintenance Agreement requiring minor, regular maintenance of the facility by the applicant. The placement of the bicycle corral is permitted through the Philadelphia Streets Department; the permit may be revoked if the Streets Department determines that the terms of the agreement are not upheld or at any other time as required by the work of the Streets Department or other public authorities. The bicycle parking corral remains public property of the City of Philadelphia, under the jurisdiction of the Philadelphia Streets Department.

Business or Organization Name Address The above applicant is requesting that the Philadelphia Streets Department install an on-street bicycle parking facility at:

Address/Location Description

This facility will be built under the auspices of a temporary and revocable permit of the Philadelphia Streets Department Because the Philadelphia Streets Department will be unable to maintain the facility to City standards, the undersigned who is a duly authorized representative of the commercial tenant and/or property owner at the aforementioned property are entering this agreement with the Philadelphia Streets Department and agree to abide by the following duties and responsibilities. As a condition of the installation of the bicycle parking corral at this location, it is agreed that:
1) The bicycle parking corral and adjacent area will be visually inspected and swept and otherwise cleared of all debris at least once every week. All trash will be removed from the facility and hauled with the regular trash hauling provided for by the applicant. 2) Snow will be cleared from the bicycle corral within 48 hours of a snow emergency event. 3) Bicycles abandoned for more than 1 month will be tagged and removed according to City protocol. 4) If citizen complaints are received by the Streets Department, the following steps will be taken: a) A field investigation will be completed by City personnel. b) If the maintenance level is deemed unacceptable by the SWEEP Unit, both the merchant and property owner will be notified of the situation and given the opportunity to address the condition of the bicycle corral and respond in writing.

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*Return this page with final application

City of Philadelphia Bicycle Corral Application
5) Streets Department investigations into complaints may result in any of the following a) No action—conditions satisfactory b) A warning—conditions not satisfactory, recommended course of action provided by the City to parking corral caretaker c) Revocation of the permit—continued negligence may result in the revocation of the permit by the Philadelphia Streets Department and removal of the bicycle parking corral. 6) Future enhancements to this facility will be considered. Any proposed enhancement must satisfy the requirements of all public agencies with jurisdiction over the request and must be permitted through the appropriate agencies. 7) Evidence of damage, vandalism, or the presence of abandoned bicycles must be reported to the Philadelphia Streets Department. Minor repairs such as re-painting and removal of graffiti are the duty of the corral applicant. 8) The Philadelphia Streets Department reserves the right to remove the bicycle parking corral for any reason.

Applicant Signature
By signing this document, I verify that I have read the above agreement and agree to its provisions. I verify that I am an authorized representative of the applying entity.

Name

Date

Business or Organization Title

Official Signature

Name

Date

Philadelphia Streets Department Commissioner

City Of Philadelphia Title

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*Return this page with final application

City of Philadelphia Bicycle Corral Application Example of Bicycle Corrals

Courtesy jehvicvbc at Flickr.com

Courtesy Bicycle Federation of Wisconsin

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Sample of Appropriate Corral Placement

Applicant address HERE

20’+ From crosswalk, or 32’ from corner 15’ + from Hydrant

At least 5 feet to any utility (electrical, water, sewer) At least 15 feet to any fire hydrant

Corral Dimensions:

At least 60 feet of clearance for any bus stop/shelter
Must not extend into travel lane
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20’ x7’

Applicant must own or represent property immediately behind corral

City of Philadelphia Bicycle Corral Application Frequently Asked Questions
Who can apply for a bicycle parking corral?
Applicants must be the property owner or a commercial tenant of the property. Nonprofit organizations may apply for bike corrals with the support of the property owner. Applicants may receive help from any interested party in completing these forms. In short, anyone can fill out the paperwork, but the application must ultimately come from the property owner or their authorized representative.

How should I submit the application?
Please submit the applications as a single PDF document or a zipped folder not to exceed 8mb in size. Email all FINAL applications to bikeracks@phila.gov Paper applications will also be accepted. Please submit and original and 2 copies of ALL of the application documents to: Aaron Ritz Mayor's Office of Transportation & Utilities 1401 JFK Boulevard, Suite 1430 Philadelphia PA, 19145

Do I need a letter from my City Council representative?
Yes, a letter of support from your City Council representative is required. Letters from neighbors of the bike corral, civic associations or business associations are also recommended but not necessary.

What will the bike corral look like?
The images above are a good representation of what the corral will look like on the street. There will be a series of hoop shaped racks, angled at 30 degrees linked together on a set of rails. The rack will be surrounded by flexible bollards to provide visibility and protection for the rack.

What is a good location to place a bike parking corral?
Good locations are those with a high demand for bicycle parking and limited sidewalk or other space to install standard bike racks. Locations near the end of blocks are preferred because they help improve visibility for drivers and can reduce crossing distances for pedestrians. Applicants are requested to provide evidence that their location is in need of additional bike parking via photos or short description.

8 *Return letters of recommendation with final application

City of Philadelphia Bicycle Corral Application
What physical obstacles do I need to look out for when choosing a site for the bike parking corral?
A good rule of thumb is, “If a public agency or utility company could possibly need access to it, the bicycle corral must not block it.” Final suitability of the site will be at the discretion of the Philadelphia Streets Department, but applicants should do their best to choose a good site. Choose locations with at least 5 feet of clearance to any utilities, and at least 15 feet of clearance to any fire hydrant. Utilities to avoid include but are not limited to:

Manholes Sewer grates/storm drains Storm drain cleanouts Water shutoff valves

Gas shutoff valves Electric meters Telephone switch boxes

How can I guarantee that my business gets a corral?
Due to limited resources, the City of Philadelphia will only be installing up to 10 in-street locations. If your business is not selected for this round of applications, you may still apply for a permit to privately install an in-street bike parking station. The same application criteria will be used to determine if your site is suitable for a parking conversion. Contact Aaron Ritz at the Mayor’s Office of Transportation and Utilities for more information. (See page 1 for contact info)

What will protect the corral?
The corral will be surrounded by high quality flexible bollards. These bollards will be reflective and highly visible during all conditions. Other cities have found this to be the best solution for protection because it is safe for riders and vehicles and allows people to enter the corral from all angles to access their bicycles.

Who is responsible for fixing our bike corral if it is damaged during winter plowing?
Maintenance of bicycle corral is the responsibility of the applicant. If the corral is damaged during snow removal, contact the Mayor’s Office of Transportation and Utilities for advice on repair. In certain cases, the City may have the ability to repair or replace the corral. Just a reminder: bicycle corrals will not be installed on streets that have winter snow emergency clearance regulations in place. A list of these streets is found at the end of this document.

Who is responsible if bicycles are stolen from my bike corral?
As with all public bike racks, it is the bike owner’s responsibility to securely lock their bicycle to the bike corral. Bike owners should report theft to the Philadelphia Police Department. If you see suspicious activity at a bike corral, call 911.

9 *Return letters of recommendation with final application

City of Philadelphia Bicycle Corral Application
What happens if the bikes parked on the bike parking corral are damaged by a car or other vehicle?
Bike owners use the racks at their own risk. Ultimately drivers are responsible if they hit fixed objects, including bikes and bike racks. If a car or other vehicle hits and damages the bike corral itself or bicycles parked on the corral, it falls to the responsible parties and/or their liability insurance carriers to pay for the damage.

How many bikes can I expect to fit on the bike parking corral?
The bike corrals will have 6 hoops each, storing a total of 12 bikes safely.

Is it OK to decorate the corral?
The bicycle corrals will be painted with durable black powdercoat that should provide many years of service. Decorations are OK but must not prevent use of the corral and must not materially alter the structure of the bicycle corral. Any decorations should be removable. No advertisements are permitted on the corral or the adjacent street.

Can I add fencing to my corral to protect it?
No, not without prior approval from the Philadelphia Streets Department.

Do these bike corrals accommodate extra-long bikes like tandems and recumbents?
Parking tandems and recumbents in these spaces is not recommended as these bikes may protrude into the roadway or the sidewalk.

In the event that someone abandons a bike on my corral, what steps can I take to remove it?
Contact Aaron Ritz at the Mayor’s Office of Transportation and Utilities for information on removing abandoned bicycles.

How is the city working to educate bike riders?
The City of Philadelphia is working with the Philadelphia Police Department on the Give Respect/Get Respect campaign, a bicyclist, pedestrian and driver education program that emphasizes rider safety and compliance with traffic regulations. The City has also partnered with the Bicycle Coalition of Greater Philadelphia’s Bike Ambassadors to reach out to cyclists in various settings across the city to provide information on safe cycling.

10 *Return letters of recommendation with final application

City of Philadelphia Bicycle Corral Application Bicycle Corral Signature Sheet for Multi-Residence Properties
By signing my name here, I support the application to convert 1 car parking space in front of _____________________________ (Address) into 12 bicycle parking spaces. Date Name Address Phone Number Email Address

11 *Return signatures with final application for Residential Properties

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