8/3/25, 5:24 AM Knowledge and Human Development Authority

English ‫العربية‬

Introduction:

A constructive relationship between the school and families is key to ensuring that the students’ well-being
is at the core of an effective educational experience. It is beneficial for both parties, the schools and the 
families, if these constructive relationships are based on agreed terms and conditions set out clearly in a 
contract form. 
In addition to this contract, schools should have effective procedures to address and mitigate parental
concerns and complaints, while at the same time parents should also be recognized and used as a valuable
resource in the educational experience of their children.

To ensure that all parties in this relationship are aware of their duties and responsibilities, families are
required to read this document carefully and to ratify it only after all queries have been addressed by the
school.

The terms and conditions stipulated in this contract are a reference for dispute resolution. KHDA will uphold
the agreement stipulated in this contract when a party refers a matter to KHDA for deliberation and
endorsement.

Definitions:

Authority or KHDA: The Knowledge and Human Development Authority.

Child: the child or children (at any age) admitted by the school to be educated and whose name
appears in this document.

Contract: this document.

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Educational Services: the services that the school provides in order to support the learning and
development of the students.

Parent: both parents of the child when both have the legal standing of guardians or are the legal
guardian by court order.
English ‫العربية‬
Policies: the principles, guidelines and/or rules adopted by a school and shared with all stakeholders for
the purpose of achieving specific objectives. These objectives could be related to any issue pertaining to
the operation of the school, such as academics, health and safety or students’ behaviour.

School: The Westminster School - DUBAI BRANCH


Curriculum: UK

School tuition fees: any amounts owing to the school for a student’s enrolment, education and related

activities at the school. These fees are clearly communicated and are stipulated in this contract.

Student(s): all those who are admitted and registered at the school to be educated at any grade level.

Third party: the provider, other than the school, of a specific service for the students via the school.

Students of determinations:are students with a long-term physical, mental, intellectual or sensory

impairment, which, in interaction with various barriers, hinders their full and effective participation in
education on an equal basis with other peers of the same age.

School’s policy on “special educational needs”includes “Students of determinations” and “students

with special learning needs”.

Face-to-face learning or onsite learning: teaching and learning that takes place when students and
teachers are in a physical school building together.

Distance learning: teaching and learning that takes place remotely and is facilitated digitally. Distance
learning may be delivered to all students at the same time (synchronous) or at different times
(asynchronous).

Blended learning: Blended learning uses both face-to-face learning and distance learning to facilitate
teaching and learning.

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Educational model: The form of teaching and learning that a school will deliver or facilitate. In this
context, ‘educational model’ refers to face-to-face or online learning; blended learning; or distance
learning.

Latest published DSIB Rating for The Westminster School - DUBAI BRANCH is Good. English ‫العربية‬

1. Admission:The management of The Westminster School - DUBAI BRANCH is pleased to offer Ethasham
Umar Umar Farooq a holder of Emirates ID no. 784201016530632 enrolment in Grade/Year YEAR 10 for
the academic year 2025-2026.


Student Special Support

To create a successful learning experience for all students, including those with special needs, schools and

families must collaborate and set clear expectations for student identification and support.

Schools are expected to:

Schools have a responsibility to create an inclusive and supportive environment for students of
determination. By upholding these responsibilities, schools can contribute to the personal growth and
academic success of all students, regardless of ability. Schools are expected to:

Publish their full inclusion policy on their website.

Request a medical assessment or report to identify the type and degree of need in students with any
form of disability.

Ensure that procedures and criteria for early identification of disabilities in pre-school and school align
with the standards set in Directives and Guidelines for Inclusive Education via KHDA website.

Ensure that students of determination have equal access to educational facilities, resources, and
opportunities.

Work with parents, special educators, and support staff to create Individualized Education Plans (IEPs)
for students of determination. These plans outline specific goals, accommodations, and services tailored
to each student's unique needs.

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Adapt and diversify their curriculum to meet the diverse learning needs of all students. This may involve
modifying teaching methods, using assistive technology, or providing additional support in the classroom.

Regularly assess students' progress and adapt their support accordingly.

Parents are expected to: English ‫العربية‬

Provide the school with copies of all medical, psychological or educational assessments or reports before
finalising enrolment in the school. Schools must have this information to better assess children and plan
for and meet the student’s educational needs. Failure to disclose this information, including the
deliberate withholding of information, does not allow schools to formulate specific learning plans for the

student and may result in inadequate progress in school.

Notify the school in writing if they are aware or suspect that their child has a learning difficulty. If,

following engagement with parents and student, the principal and the child's teachers judge that
essential information about a student of determination has been intentionally withheld, parents will be
asked to withdraw their child. This action will be taken only after obtaining approval from KHDA.

Provide the school with relevant medical, psychological, or educational assessments or reports upon
request at any point during the academic year.

Refer to the school's inclusion policy, available on its website.

2. Curriculum and Educational programmes:

Please refer to the section below for detailed information on the school’s curriculum and educational
programs.

Curriculum: UK

Mandatory subjects:As per the rules and regulations in the UAE, it is mandatory for:

All Muslim students to study Islamic Education from Grade1-12/Year 2 -13 inclusive.

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All Arab students (registered at the school with an Arab passport) to study Arabic as a first language
from Grade1-12/Year 2 -13 inclusive.

All students registered at the school with a non-Arab passport to study Arabic as an additional language
from Grade1-9/Year 2 -10 inclusive English ‫العربية‬

Moral Education is mandatory from Grade1-12/Year 2-13, and can be taught in either Arabic or English.

Social studies are mandatory from Grade 1-9/Year2-10.

All mandatory subjects are subject to UAE Ministry of Education modifications. 

The table below indicates boards and organisations which have accredited or authorised the school. The 
school must have KHDA approval for any accreditation mentioned in the contract. Parents who need more 

information can contact the school directly.

Phase/ Curriculum/ Programme: Accreditation/ Authorization.

Cycle:

Foundation EYFS http://www.foundationyears.org.uk/eyfs-

statutory-framework/
(http://www.foundationyears.org.uk/eyfs-
statutory-framework/)

Key stage - National Curriculum for England https://www.gov.uk/government/collection

1(1-2) nal-curriculum
(https://www.gov.uk/government/collectio
Key Stage
onal-curriculum)
2( 3-6)

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Key Stage 3 National Curriculum for England https://www.cambridgeinternational.org/p

( 7-9) Cambridge Secondary Program mes-and-qualifications/cambridge-lower-
secondary/

Cambridge/Pearson (Edexcel)/ Oxford AQA English ‫العربية‬

Key Stage 4 http://www.cie.org.uk/programmes-and-
(10-11) -IGCSE qualifications/cambridge-secondary-2/cam
igcse/ (http://www.cie.org.uk/programmes
qualifications/cambridge-secondary-2/cam
igcse/)

https://qualifications.pearson.com/ 
(https://qualifications.pearson.com/) 

https://www.oxfordaqaexams.org.uk/subje

Key Stage 5 Cambridge/Pearson(Edexcel)/ Oxford AQA http://www.cie.org.uk/programmes-and-

(12-13) -GCE-AS/A Level qualifications/cambridge-advanced/cambri
international-as-and-a-levels/
(http://www.cie.org.uk/programmes-and-
qualifications/cambridge-advanced/cambri
international-as-and-a-levels/)

https://qualifications.pearson.com/
(http://qualifications.pearson.com/en/qual
s/edexcel-international-gcses-and-edexcel-
certificates.html)

https://www.oxfordaqaexams.org.uk/subje

b. Subjects offering:

Phase Subjects offered Mandatory Subjects

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Foundation (FS1 Early Years Foundation Stage

-FS2) Curriculum (EYFS)

Arabic

Islamic Education (Muslims) Computing English ‫العربية‬

English Second Language (French/ Urdu)

Key stage 1 (1-
(from Year 3 onwards)
2) Mathematics
Art
Key Stage 2 (3- Science

6) Music
PSHE (Non-Muslims)

Physical Education
Moral Social Cultural Studies (Year 2- 
6)

Second Language (French/ Urdu)

Arabic
Computer Science
Islamic Education (Muslims)
Social Studies
Moral Education
(7-8) Art
English
Key Stage 3 Music
Mathematics
Physical Education
Science
Global Perspectives
Life Skills (Non-Muslims)
Robotics

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English(First Language)

Mathematics

Arabic

Islamic Education (Muslims) English ‫العربية‬

Physics
Moral Education
Chemistry
Social Studies
Biology
Key Stage 3
ICT
Skills Programme (example - Art &
Year 9 
Computer Science Design /Music/ Debate/ 3D printing/

Second Language (Urdu/French)/ Home Economics/ PE skills/ Public

Alternate to Second Language speaking / Digital Marketing)
(Environmental Management / Global
Perspectives/ Geography/ Art and
Design / English Literature)

Physical Education

Mandatory Subjects Optional Subjects

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Physics

Chemistry

Biology
English ‫العربية‬
Combined Science

Business Studies

Accounting
English as First Language / English as
Economics
Second Language 
Geography
Mathematics 
Global Perspectives 
Islamic Education / Life Skills
Key Stage 4 Environmental Management
Arabic A
(10-11) Enterprise
Arabic B (Year 10)
Psychology
Moral Education
Urdu
Social Studies (Y10)
French
Physical Education
Art and Design

English Literature

Physical Education(IGCSE)

Computer Science

ICT

BTEC Business (level 2)

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Mathematics

English

Physics
English ‫العربية‬
Chemistry

Biology

Business Studies

Accounting 
Economics 

Islamic Psychology

Moral Education Geography

Key Stage 5 (12-
13) Arabic A (Arab Students) Sociology

Physical Education Information Technology

Computer Science

IPQ - International Project

Qualification

Pearson BTEC Level 3 - Business

Studies and Information Technology

Skills Programme (example - Art &

Design/ Basics of programming /
IELTS / Cognitive Behaviour
Therapy/Digital Marketing/Health &
Wellness Coaching

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All students from Year 2 to Year 13 study Moral Social Cultural Studies/Moral education.

b. Choice of educational streams:

English ‫العربية‬
Pre-IGCSE programme in Year 9 (2025-26)

IGCSE Programme commencing in Year 10(2025-2027)

Important Points to remember:


Mandatory Subjects

Year MoE Subjects IGCSE

level

English

Mathematics
Arabic A/ B
Year 9 Biology
Islamic A/B
Physics
Social Studies
Chemistry -

Year 10
English
Arabic A
Mathematics
Year 11
Islamic A/B

Year Options chosen IGCSE examination taken in May/June

level 2026

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Year 9 One from each block below:

Second Language or alternative

subjects

•Art and Design English ‫العربية‬

•English Literature

•Geography

•Environmental Management

•Global Perspective 
•Urdu 

•French

Technology option

•ICT

•Computer Science

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Year 10 One from each block below: One subject from the below:

Option 1 Second language (Urdu/French)/other

alternative subjects (Art & Design/English
•Physics
Literature/Geography/Enterprise/Environme English ‫العربية‬
•Business Studies ntal Management/Global Perspective)

•Combined Science

•BTEC Business (level 2)


Option 2

•Biology

•Combined Science

•Economics

Option 3

•Accounting

•Chemistry

•Psychology

•IGCSE Physical Education

•Business Studies

•BTEC Business (level 2)

Year 11 Students continue studying the subjects All subjects

chosen in Year 10.

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It is mandatory for all students to appear for the IGCSE Board examinations in all the chosen subjects.

If any group has less than 20 students that option will not be considered.

Please note - Subject changes after submission will only be accommodated if space is available in the
classes allotted for the requested subject.
English ‫العربية‬
Students must continue to study all IGCSE subjects till the end of Year 11

AS level Programme Commencing in Year 12 (2025-26)

Important Points to remember :


All students must select minimum 3 subjects at the end of year 11 and study them in year 12.

All students will appear for AS level Examinations at the end of the Year 12.

If any subject has less than 15 students that subject option will not be considered in Year 12.

Please note - No subject changes are permitted after choice is made at the time of final admission.

Acceptance to Year 12 course is subject to minimum grades as stipulated in the admission policy.

Full A level Pathway (full range of A/AS Level Subjects): At least 5 IGCSEs at Grade B or above with at
least a Grade C in both Mathematics and English. The student must have Grade B or above at IGCSE in
any subject being taken at AS/A level.

Students who meet UAE equivalency requirements at IGCSE level: Level 3 Vocational Qualification BTEC
courses in Business, Information Technology will be provided with 720 Guided Learning Hours over 2
Years, which is equivalent to two A levels.

Students who do not meet UAE equivalency requirements at IGCSE level will be permitted to repeat their
IGCSE course.

A level Programme Commencing in Year 13 (2025-26).

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Important Points to remember:

All students select Minimum1 and Maximum 4 subjects at the end of Year 12 and study them in Year 13.
Students can continue only with the subjects chosen in year 12 and cannot choose a new subject in Year
13. Students continue to study all subjects chosen in year 12 till the end of Year 13. English ‫العربية‬

Students must score a minimum grade of D to continue their subjects in Year 13

All students will appear for A level Examinations at the end of the Year 13.

Please note - No subject changes are permitted in Year 13 which is a Two Year Programme and it is a
continuation of Year 12. 

c. Assessment policy:

The Westminster School has a clearly defined Assessment Policy from FS1 to Year 13.

Assessment is an ongoing process aimed at understanding and improving student learning. It involves
gathering information on student learning from a variety of sources and evaluating that information to
understand how well students are achieving in relation to curriculum expectations. The resulting
information, reported to students, parents and colleagues, is used to improve student learning.

The students enrolled into FS1 are expected to meet the curriculum expectations of nursery/FS1 to develop
the desired outcomes at the end of FS2.

From FS1 onwards, individual progress is tracked and monitored during the academic year and shared with
the teachers at the time of transition at every year level. Students across the school evaluate their own
learning, identify the next steps, and set their own targets. In addition, teachers evaluate the Assessment
data to provide personalized support. The students work is regularly monitored and reviewed with feedback
at regular intervals.

Continuous assessment is an integral part of instruction and is a part of every lesson. It involves on-the-
spot interpretation and analysis of what is happening in the classroom and how learning is taking place.
Assessments will happen regularly and are used to determine end of year achievement levels.

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International Benchmarking Assessments-In addition to the Internal Assessments, the International

Benchmarking Assessments like CAT 4/ ABT for Arabic are also administered and shared with the
stakeholders to create an awareness among them and to help them identify their abilities against
International Benchmark.
English ‫العربية‬
The KHDA supported International Benchmark Assessments like the PISA, TIMSS, PIRLS guides the staff to
identify the strengths and weaknesses in the curriculum. The New Group Reading Test -NGRT is conducted
termly for students of Year 2 upwards and this gives the reading scores of students and the progress made
from one form to the next. The trends of progress in English/ Math / Science (Progress Test in English/
Math/ Science) which help plan strategies for improvement in the teaching learning process takes place to 
support in achieving the National Agenda.

Various Assessment evidence includes Assessment files for each child, Teachers’ mark book, core subject 
records, test results, students’ books (including descriptive comments and guidance for improvement),
tracking of student progress using standardized online tools, evidence of targets as agreed in collaboration
by students and teachers, record of interviews with parents, class target sheets, peer and self-assessment
evidence. The school uses a consistent marking policy customized to the subject.

Regular monitoring takes place in all departments, to assist teachers make final judgments and identify
pupils with particular learning needs. Gifted and talented students are identified and provided with
extended support programmes. The Students of Determination are identified and supported by the
Inclusion department and all teachers amend their teaching and assessment practices to suit their
individual needs. They are supported to set individual targets and are challenged to achieve them.

Home School Links- Parental involvement is evident through co-teaching, expert advice, Parent led
workshops and learning walks. Teachers communicate with the parents during the academic year four to
five times during the Parent Consultation Days, to share the level of the child and the progress made. It
also enhances the parental engagement to support students’ learning.

The promotion is measured against set curriculum standards and retention is based on the students’
performance and attainment.

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Assessment Policy, its planning, its implementation within and across departments, recording and effective
use of all assessments in the Primary and Secondary school is monitored and evaluated by the SLT and
Subject Leaders.

Refer Assessment Policy. English ‫العربية‬

d. Promotion and retention policies:

FS - Year 6:

All students are promoted to the next Year level.


Retention in any Year level is permitted only with the written request from the parent, duly approved by the 
KHDA.


Year 7 -10:

The entire Year's academic performance- Continuous and summative assessments will be considered for
promotion to the next Year level.

Minimum Pass percentage as per MOE Grade Slab:

Arabic (compulsory) 50%

Islamic Studies 50%

Pass percentage for all other subjects is as per the respective grade slab.

Re-registration for the next academic year is not dependent on academic performance. All students are
eligible to continue to the next year level.

Any exceptions or special cases related to re-registration will be reviewed and approved by KHDA.

Refer to the Promotion and Retention Policy

Year 11 -13

Promotion is based on IGCSE/AS/A level Examination.

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For Year 11 to Year 12 : Students scoring A* - C in Minimum 5 subjects including English and
Mathematics are allowed to re-register to Year 12.

For Year 12 to Year 13 : Students scoring A - D in the subjects they would like to continue are allowed
to re-register to Year 13.
English ‫العربية‬

MOE Equivalency Update for Year 10

https://www.moe.gov.ae/en/eservices/servicecard/pages/certequivalent.aspx
(https://www.moe.gov.ae/en/eservices/servicecard/pages/certequivalent.aspx)

MOE Equivalency Update for Year 13 

MOE will not grant an equivalency letter to students who leave British schools in Year 12 instead of Year 
13. 

If students wish to leave British schools in Year 12 without an MOE equivalency letter, then they could do
so.

MOE stated that the role of the schools is to inform the parents of the new directives. Schools should not
be involved in the process of getting an exception.

If students want to apply for the MOE Equivalency while leaving in Year 12, as an exception they need to
apply through the following links:

For students transferring from one curriculum to another

: https://www.moe.gov.ae/En/EServices/ServiceCard/pages/CertEquivalentMove.aspx
(https://www.moe.gov.ae/En/EServices/ServiceCard/pages/CertEquivalentMove.aspx)

For High School graduates

: https://www.moe.gov.ae/En/EServices/ServiceCard/pages/CertEquivalent.aspx
(https://www.moe.gov.ae/En/EServices/ServiceCard/pages/CertEquivalent.aspx)

For All

Minimum attendance required for promotion for all classes is as per the KHDA/school policy.

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If a student is absent without permission, for more than 21 days, KHDA will be notified and his/her name
will be removed from the school register.

UAE certificate equivalency requirements: English ‫العربية‬

For the UAE certificate equivalency requirements, please visit the UAE Ministry of Education website
(https://www.moe.gov.ae (https://www.moe.gov.ae/))


Extra-curricular activities and celebrations:

All extracurricular activities, whether provided by the school or an external party, must be approved

through KHDA.

All extracurricular activities offered by the school must comply with KHDA regulations, the laws of the
Emirate, and all relevant governmental guidelines.

The school shall use alternative communication channels to share details of these activities with parents
and students, including information on costs, timing, and providers.

All extracurricular activities must remain optional for students.

The school is fully responsible for ensuring the safety and well-being of students during extracurricular
activities, whether they take place during school hours, after school, or at any other time.

The school is responsible for selecting and overseeing any third-party providers involved in
extracurricular activities.

Assessments:

Students' performance in both formal and informal assessments is closely monitored and shared
with parents during Parent-Teacher Meetings. Early identification of students performing below
expectations, based on assessment results, allows for the development of a targeted support and
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remediation plan, which is discussed with parents.

Every effort will be made to enhance learning and improve student performance through proactive and
structured support. If progress indicates that the required pass mark will not be met by the start of the
final term, further discussions between the school and the family will be scheduled.
English ‫العربية‬
Any decision about the potential retention of a student will be made in close collaboration with KHDA
before reaching a final conclusion.

Guidelines for student transfers between schools: 

To be admitted, a student must meet the minimum age for the grade/year group as outlined in the table 
below. This is a legal requirement per the legislation governing enrolment of students in Dubai private 
schools.

For schools that begin in September, the age in the table refers to the age of the student on August
31.

For schools that begin in April, the age in the table refers to the age of the student on March 31.

This table explains the age/grade requirements:

Maximum age
Minimum age
Level Grade/Year (as a cut-off for this
(for entry)
grade)

A Pre-KG/FS 1 3 4

B KG 1/FS 2 4 5

C KG 2/Year 1 5 6

D Grade 1/Year 2 6 8

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E Grade 2/Year 3 9

F Grade 3/Year 4 10

G Grade 4/Year 5 11
English ‫العربية‬

H Grade 5/Year 6 12

I Grade 6/Year 7 Based on 13

J Grade 7/Year 8 the transfer 14


K Grade 8/Year 9 certificate 15

L Grade 9/Year 10 17 

M Grade 10/Year 11 18

N Grade 11/Year 12 19

O Grade 12/Year 13 20

3.Fees:

Tuition fees are updated annually in accordance with the Education Cost Index (ECI) and the
School Fees Framework. This is communicated by KHDA through various channels. The
updated fees will be published on the KHDA website and app.

Fees are subject to change based on the above and subject to KHDA’s approval of the school’s
request for a fee increment.

**
Parents are encouraged to refer to the School Fees Fact Sheet for a complete list of all the
mandatory and optional fees they will be asked to pay each academic year.

a. Responsible/authorised party for payment of fees name .

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b. The The Westminster School - DUBAI BRANCH School, vouches that no additional mandatory fees will be
required from parents during the academic year 2025-2026 except for fees clearly indicated in this
contract.
c. The Tuition fee structure at The Westminster School - DUBAI BRANCH for the academic year 2025-2026
is as follows: English ‫العربية‬





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Grade Section School fees (AED)

FS 1 - 9362

English ‫العربية‬
FS 2 - 9362

YEAR 1 - 11565

YEAR 2 - 11565

YEAR 3 - 11565



YEAR 4 - 11565

YEAR 5 - 11565

YEAR 6 - 11565

YEAR 7 - 12482

YEAR 8 - 12482

YEAR 9 - 14686

√ YEAR 10 - 14686

YEAR 11 - 18203

YEAR 12 - 18203

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YEAR 13 - 18203

d. The following are additional mandatory fees required for the academic year 2025-2026 :

Mandatory item Fee (AED) Due date Add to installments English ‫العربية‬

(dd/mm/yyyy)

Activities 100 01/09/2025

Laboratory 100 01/09/2025 


Library 100 01/09/2025 

Medical 50 01/09/2025

Computer 200 01/09/2025

e. International boards examinations Fees:

Examination Fee (AED) Due date Comments

(dd/mm/yyyy)

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Parents are required to pay board examination fees on a cost recovery basis as charged by each
examination board, with no extra charges added by the school.
English ‫العربية‬
f. Payment of approved fees is expected in 3 instalments according to the following timetable:

Status Percentage Amount (AED) Date due

(dd/mm/yyyy)

First installment 40% 5874 01/09/2025 


Second installment 30% 4406 01/01/2026


Third installment 30% 4406 01/04/2026

Fourth installment %

Fifth installment %

Sixth installment %

Seventh installment %

Eighth installment %

Ninth installment %

Tenth installment %

Eleventh %
installment

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Twelfth installment %

Re-registration fees 0% √ Deduct from first

instalment
English ‫العربية‬

Sibling Discount %

Staff Discount %

Other Discount % Amount comment Deduct from first 

instalment Deduct 
from all instalments 

Shift Discount

g. Total fees for the academic year:

Tuition fees Other fees Discount Total Cost Prepayment Total due
(AED) (AED) (AED) (AED) (AED) (AED)
(mandatory
fees+
mandatory
board exams)

14686 550 0 15236 0 15236

Private agreements to “facilitate” payments for some families are to have permanent standing, and not
to be altered from year to year.

Registration and Refund Policy

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General Definitions

Application fees:

Schools may charge up to AED 500/ to process the application of new students. This fee includes standard
English ‫العربية‬
assessment fees. The application fee is not deductible from the tuition fees.

Registration fees:

Schools may ask parents to pay a deposit to confirm new enrollment. This deposit is payable after the
student has been offered a place and parents have accepted the offer. The registration deposit cannot be

more than 10% of the total tuition fees, and is deductible from the total tuition fees for the academic year.

Re-registration fees:


Schools may ask parents to pay a re-registration deposit to guarantee a place for their children for the
following academic year. This deposit cannot be more than 5% of the total tuition fees, or AED 500/
(whichever is higher) and is deductible from the total tuition fees for the academic year.

Registration and Admission Fees (applicable to all Dubai private schools)

As well as the conditions mentioned in the parent-school contract, the regulations for fees and deposits for
admission and registration are as follows:

Existing students:

The school may open re-registration anytime during the academic year.

The re-registration deposit should not exceed 5% of the annual tuition fees or AED500 (whichever is
higher).

The re-registration deposit is deductible from the first term’s fees.

The school cannot ask for payment of any additional fees or deposits other than the re-registration
mentioned above.

Schools that begin the academic year in September can only collect re-registration deposit after the end
of the Spring break.
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Schools that begin the academic year in April can only collect re-registration deposit after the end of the
Winter break.

New students:

Schools can register new students at any time during the academic year.
English ‫العربية‬
New schools must have KHDA pre-approval prior to registering students.

The registration deposit for new students should not exceed 10% of the annual tuition fees.

This registration deposit is deductible from the first term’s tuition fees.

If new students enroll at a school during the course of the academic year, the school can charge tuition 
fees starting from the month of enrolment. (For example, if a student enrolls in a new school in the 3
rd

week of October, the school can charge tuition fees from the beginning of October). 
Schools cannot ask for payment of registration deposit until they have made a formal offer of enrolment.
Prior to this, schools can only charge an application fee of AED 500/ maximum.

The application fee of AED 500/ is:

refundable if the school does not offer the student a place.

non-refundable if the school offers the student a place but the student chooses not to take it.

not deductible from the total tuition fees to be paid if the student is offered and accepts a place.

General conditions:

Apart from the Registration or Re-registration deposits, schools cannot ask for any additional payment to
guarantee student enrollment and re-enrollment

Schools can only collect annual tuition fees in three installments, due at the beginning of each term. The
first term’s payment should not exceed 40% of the annual tuition fees; the second term payment not
more than 30% of annual tuition fees; and the third term not more than 30% of annual tuition fees

Schools can also choose to collect annual tuition fees as 10 equal monthly installments. The monthly
repayment amount is calculated by dividing the total tuition fees by 10

Schools may ask for payment of registration deposit only when students have been offered a place.
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The school forfeits the right to collect registration/re-registration fees if these fees were not collected at
the time of registration/re-registration, and the student decides to leave the school prior to the start of
the academic year.

Tuition fees Refund: English ‫العربية‬

In the cases of both existing and new students, the registration/re-registration deposit will not be refunded
unless there are extenuating circumstances. These circumstances include, but are not limited to, evidence
of family/student relocation to another country/emirate or any other unforeseen circumstances. Such cases
may be submitted to KHDA for review. 
In the case of refund, the school fees will be calculated as follows: 
Tuition fees paid prior to the beginning of the academic year are refundable and only the registration/ re- 
registration fees will be deducted.

If the student was enrolled in the school for two weeks or less, a month’s fees will be deducted.

If the student was enrolled in the school for a period ranging between two weeks and one month, two
months’ fees will be deducted.

If the student was enrolled in the school for more than a month, the full term’s fees will be deducted.

General conditions:

The above refund policy is applicable per term depending on the date of the withdrawal request.

The refund will be calculated from the start of the term and the date of the official request by the parent
stating the intent of withdrawal and not from the date when the student was absent. Being on the school
registrar counts as days in school.

Registration or Re-registration deposits are refundable in cases where a school’s quality rating has
dropped and students wish to move to a school with a better rating, as stated in the Dubai Schools
Inspection Bureau report.

Book fees are refundable if the student decides to leave the school prior to the beginning of the
academic year.
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Any provisions in any other policies or approvals will be repealed in the event that they contradict this
policy.

** when fees are not paid in any mode of learning, the school reserves the right to:

1-Suspend students from learning for a maximum of 3 days per term, excluding exam days. English ‫العربية‬

2-
Not re-enroll students for the following academic year. This will be documented by the school
through the issuance of dated warning letters.

3-Withhold students’ progress reports and to refer the issue to the KHDA. 

4-Not issue the Transfer Certificate.


** Any discounts provided by the school must be approved by KHDA.

Discounts policy:

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Discount Type Discount Approval Date

School Employees Upto 100% 20/02/2025

English ‫العربية‬
Sibling - Sibling 4 Upto 25% 20/02/2025

Privilege Cards Upto 4.25% 20/02/2025

School Management Concession Upto 50% 20/02/2025


Sibling - Sibling 5 Upto 50% 20/02/2025



Sibling - Sibling 6 Upto 50% 20/02/2025

Sibling - Sibling 7 Upto 50% 20/02/2025

Sibling - Sibling 8 Upto 50% 20/02/2025

** Kindly note that the discounts specified in the contract are valid only for the current
academic year. Parents are advised to verify with the school before re-registering for the
upcoming academic year.

4. Communication:

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Effective communication is essential to build a school-parent partnership which will strengthen the
student's learning experience. Communication can and should happen through different means, such as the
school's website, emails and/or newsletters, to target all parents. The language of communication for all
schools should be available in the language of instruction at the school and an additional language most
suitable to the school community. English ‫العربية‬

The responsibilities of the school include:

Communicating to parents all policies, possible changes and immediate announcements.

Using only the primary contact details provided by parents to communicate key messages.

Updating the information about school policies, expectations, programmes, staff and any other

information deemed necessary by the school.

Informing parents of their child's progress through regular assessment reports (at least (4/5) per year)
and meetings. The school will exercise fairness, objectivity, transparency and credibility in the
assessment reports shared with parents.

Providing parents, the opportunity to see and review all of their child's work and assessments.

The responsibilities of the parents include:

Supplying the school with valid and updated contact details, including home and mobile numbers, e-mail
addresses and home locations.

Updating the school about any changes in the contact information.

Referring regularly to established means of communications for any updates about the school or the
student, and responding to communication in a timely manner.

Being courteous in their approach to staff when enquiring about their child in all situations.

Attending meetings, conferences and reviews related to their child's progress and performance. Failure
to do so may jeopardise their child's progress and learning experience. Parents' level of participation,
involvement and responsibility in their child's learning will affect his or her chances for re-enrolment the
following year.

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Supporting and abiding by all the School policies.

5. Attendance and punctuality:

First academic day for Winter Break Spring break Last academic day for
students students English ‫العربية‬

25/08/2025 15/12/2025 to 23/03/2026 to 30/06/2026

02/01/2026 03/04/2026


From Monday to Thursday

FS - 7:25 am- 12:15 pm

Year 1-13 -7:25 am -2:20pm

Friday timings:

FS to Year 13 - 7:25 to 10:50

Students' absenteeism and tardiness affect the school's ability to provide effective educational services, the
achievements of consistently absent or late students and disrupt the learning experiences of other students
in the school.

Likewise, the attendance of teachers is imperative to securing continuous and progressive learning
experiences for all students at the school. The school will secure and improve teachers' attendance at all
times and ensure that students are not left without a qualified teacher for long durations of time exceeding
a week.

Parents, students and the school must work together to improve and maintain high standards in all aspects
especially attendance and punctuality for all lessons.

The responsibilities of the school include:

Sharing and implementing a school policy on attendance and punctuality which stresses that attendance
for all students is mandatory on all the days the school is declared open.
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Clarifying to parents and students the definition of a school day, the start of registration process in the
morning, the school's expectations in relation to punctuality all through the school day, the definition of
absenteeism and a list of what is considered authorised and unauthorised absenteeism.

The attendance of teachers is imperative to securing continuous and progressive learning experiences for
English ‫العربية‬
all students at the school. The school will secure and improve teachers' attendance at all times and
ensure that students are not left without a qualified teacher for long durations of time exceeding a week

The responsibilities of the parents include:

Reading, ratifying and implementing the school's policy on attendance and punctuality.

Promoting their child's attendance and punctuality and abiding by the timings set by the school for the

start (7:25 am) and the end of the school day.

Understanding and upholding the school's policy which states that continued tardiness and absenteeism
will result in disciplinary measures and will affect the students' chances of enrolment for the upcoming
academic year.

In case of repeated tardiness and absenteeism the following applies:

Offence Frequency Implications

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Tardiness - this refers to being The fifth incident of tardiness Written warning to student and
late in coming to school at the in a short period of time such notify parents.
start of the school day and to as a month or an academic
Tardiness will be noted in the
instances of being late to term
students’ progress report. English ‫العربية‬
lessons within the school day
without a valid reason. Up to an additional three(3) Parents and student to be called to
instances of tardiness in a a meeting with the principal or a
short period of time, such as designated person by the principal.
a month 
Parents and student to sign a
written pledge not to repeat the 
offence. 

Tardiness to be noted in students’

progress report.

Any additional incidents to At their discretion, schools may

the above decide on one or more of the
following:

Community hours at the school.

Detention during school hours.

A written notice announcing

refusal to re-enroll the student in
the school for the following
academic year.

Offence Frequency Implications

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Absenteeism - this refers to Four (4) incidents of Written warning to student and
frequent or habitual absence absenteeism in a short period notify parents.
from school or from lessons of time such as a month or
Absent days will be noted in the
without a valid medical or family an academic term
students’ progress report.
related excuse. English ‫العربية‬

Up to an additional three (3) Parents and student to be called to

instances of absenteeism in a a meeting with the principal or a
short period of time designated person by the principal.

Parents and student to sign a 

written pledge not to repeat the

offence.

Absent days to be noted in
students’ progress report.

Any additional incidents to At the discretion of the school,

the above decision might include:

Community hours at the school.

Detention during school hours.

A written notice announcing

refusal to re-enroll the student in
the school for the following
academic year.

These decisions are endorsed by KHDA and

consequences resulting from continued tardiness and absenteeism will be upheld by the
Authority
.

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6. Attitudes and behaviour:

Schools’ strive to offer all their students a hazard free and emotionally safe environment in which they can
achieve their full academic and personal potential. In order for schools to achieve this objective,
the responsibilities of students and parents include: English ‫العربية‬

Abiding by the school's Reward and Sanction Policy which is attached with this contract. This policy will
cover expected code of conduct during the school timings - face to face/ blended/ remote learning,
during extra-curricular activities, on school buses, during school trips and students' participation on
social-media forums.

Ensuring the correct uniform is provided and worn the correct way at all times.

Parents are required to provide all the correct equipment for their child to succeed at school. This 
includes stationery, books and tablet/laptop.

Ensuring the student understands the school's expectations and possible consequences that may arise
due to breach of the school policies.

Rewards and Sanctions Policy

E-safety Policy

Uniform Policy

Anti-bullying Policy

BYOD Policy

Online Learning Policy

Attendance and Latecomers’ Policy

Health and Safety Policy

The school has a zero-tolerance policy for bullying in all its forms. Bullying is the intentional and deliberate
intimidation of another person through emotional, physical, psychological and/or cyber means. Instances of
proven and intentional bullying may result in immediate expulsion of the aggressor from the school. The

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matter will be referred to KHDA for ratification.

Aligned with the above, the school will not tolerate any form of defamation or intentional harm practiced
through any form including social media platform. The school must set a clear policy for parents and
students about the use of and participation in social media outlets and/or forums. This policy must include,
English ‫العربية‬
but not be restricted to, the following:

Parents and students in all grade levels using any social media forum must, at all times, demonstrate
respect for the members of the school community (including all students and personnel);

Parents and students must not breach confidentiality, defame or make threats to any person in the
school community; 
Students must not involve themselves or encourage others to form groups on social media and target


fellow students. 

Instances of proven and intentional breach of the above will result in sanctions that may include
suspension from the school.

Refer to the School Policies for further details.

Rewards and Sanctions Policy

Mental Health Policy

Wellbeing Policy

Inclusion Policy

E-safety policy

Uniform Policy

Anti-bullying Policy

BYOD Policy

Online learning policy

Attendance and latecomers’ policy

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Assessment Policy (for malpractice)

Additional entry of examination policy.

Literacy Policy
English ‫العربية‬
Code of conduct Policy

Health and Safety policy and other policies on the school website.

Note: Additionally, beyond the responsibilities outlined for students and parents above, there
is also the following requirement:

Ensuring Students must not engage in any behaviours or activities intended as jokes - including senior

pranks - which result in damage to property, harm to individuals, , or disrespect the reputation of people, 
the school, the community, or Dubai. These may lead to further action including prohibiting final-year 
students from attending graduation ceremonies, or in expulsion from the school, after obtaining KHDA’s
approval.

**The school has the right to issue warning letters to a student for any behavioural issue. This
may include requirement to sign an undertaking when necessary.

** The school reserves the right to suspend a student for up to three days in case of a serious
behavioural issue, after obtaining KHDA approval.

** The school reserves the right

to not re-enroll
students for the following academic year when behavioural issues are repeated. Thiswill be
documented
by the school through the issuance of dated warning letters supported with evidence and after
obtaining KHDA approval.

**The school administration and authorised government officials may interview students if
needed, to address and clarify school-related matters.

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7. Health and safety:

It is the responsibility of the school and the parents to secure a safe and healthy environment for the
students. In this regard, the school shall issue and implement various health and safety guidelines that English ‫العربية‬
parents are expected to abide by and ensure their children do so as well. All health & safety related policies
and procedures can be found as per the below table;

Topic Category Important Links

https://www.gemsws-ghusais.com/For-Parents/Key-Documents- 
Health & Key Documents &
and-Policies (https://www.gemsws-ghusais.com/For-Parents/Key- 
Safety Policies
Documents-and-Policies)


Page not found (Take it off and include the link below please)

Health & Standards and https://www.gemsws-ghusais.com/For-Parents/Key-Documents-

Safety Operating Procedures and-Policies (https://www.gemsws-ghusais.com/For-Parents/Key-
Documents-and-Policies)

The responsibilities of the school include:

Providing students with appropriate medical care as per the regulations set.

Providing students with medical conditions the care and attention they deserve while treating cases with
confidentiality.

Promoting and reinforcing awareness about healthy lifestyle habits, including choice of food and practice
of exercise.

The responsibilities of the parents include:

Sharing with the school all information related to their child's medical condition and history and original
immunization cards.

Provide the original vaccination card and medical consent form at the time of registration.
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Ensuring that meals and snacks provided to students adhere to the school's allergy management and all
other policies and guidelines in this regard. No food is to be brought to school on birthdays for
classmates.

Upholding the school's decision to confiscate food and drink items which do not fit the expectations set English ‫العربية‬
by the school.

Following the school’s Safety & Security procedures as outlined by the school.

Drop off and pick up of their wards on time at the start and end of the day respectively.

Arrangement of prompt collection from school when a medical or health need requires it. 


8. Transportation:

The school is responsible for ensuring the students' safety while on school buses, whether managed by the
school or outsourced to a third party. In addition to implementing rigorous safety procedures outlined in
the school and STS policy, the school will also ensure the full implementation of the guidelines outlined by
RTA on the matter. The following are expectations set by the school for parents at the school.

Private vehicles:

To ensure the safety of all students, parents driving to school will receive a route map detailing entry
and exit points to the school.

School personnel and staff helping in the organization of students' arrival and dispersal times
represent the school and their instructions must be obeyed.

Buses:

For all intents and purposes, school buses, whether managed by the school or outsourced to a third
party, are considered part of the school premises when being used by students.

All health & safety rules and behaviour expectations set by the school and enforced by personnel must
be adhered to by students and parents at all times.

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All primary students using bus transport services will be handed over to the parent and/or guardian
during the pick-up and drop-off or as stated/approved otherwise after providing an undertaking duly
signed and acknowledged by the parent.

Refer to the School Transport Services documents, Student Registration Form, Terms & Conditions,
English ‫العربية‬
Undertaking form and Student Behaviour Codes.

** Parents are responsible for ensuring that their children are transported to and from school
using safe and secure means of transportation and adhere to the transportation guidelines set
by the relevant authorities in the emirate.

** Failure to comply with all transportation rules set by the school and RTA may result in 
disciplinary action, or in being refused permission to board the bus in future. 

Distance and blended learningMode

Responsibilities of schools include:

Providing updated information to parents and the school community about school policies, rules,
expectations, possible changes, programmes, and any other information deemed necessary by the
school

Communicating to parents the school’s timetable and routine. The timetable should include mode of
teaching and learning (e.g. live sessions, recorded sessions, self-learning).

Sharing with parents the school’s main points of contact, including how best to reach them.

Responding to parents’ calls and requests in a timely manner

Informing parents and students of the exams and assessments platforms including expectations and
responsibilities of all parties.

Ensuring flexible timetable that accommodates working parents’ need to support their children when
possible

Communicating availability of extracurricular activities and the mode of delivery, if applicable

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Informing parents of tuition fees and other mandatory and optional fees, including deadlines for
payments

Raising awareness and setting clear expectations of safe online behaviour for both parents and students

Ensuring the safety and security of IT systems and programmes used to deliver distance learning English ‫العربية‬

Supporting students’ wellbeing and raising awareness about ways to protect their mental, physical and
emotional health

Regularly updating parents on their child’s progress

Informing parents about their child’s attendance and behaviour when applicable. 

Ensuring that resources required for home activities are accessible and not burdensome on parents.

Informing parents how different events will be held.

Communicating with parents on the delivery interventions plans for students of determination

Responsibilities of parents:

Ensuring their child attends classes, activities, assessments and exams on time.

Keeping up to date with news or announcements from the school and responding in a timely manner
when required.

Being courteous when communicating with staff and students.

Adhering to the school’s requirements for completion of tasks and homework within the time specified by
school.

Complying with the school’s policy on assessment and examinations.

Working with the school to support their child’s physical, emotional and mental wellbeing, if needed.

Formally informing the school if their child faces any challenges.

Making sure their child has devices and resources they need to access distance learning.

Complying with school policy on parent and student behaviour.

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Keeping their child at home if they are generally unwell.

In case your child/children test positive, you must not bring your child/children to school until tested
negative. In this case, the school will ensure your child’s education continues through distance learning.

Terms & Conditions: English ‫العربية‬

In the unlikely event of a government directive instructing schools to return to a distance-learning model,
parents will pay distance learning tuition fees, as specified by your child’s school. These may or may not
be different from the tuition fees for face-to-face learning, each school is free to decide whether to grant
distance-learning discounts.

If students have a chronic illness that prevents them from attending school in person, the school must

provide them with a distance learning option.

After the start of the academic year, all refunds will be regulated by the "School Registration and Refund
Policy" and applicable to all education models offered.

Schools cannot choose to change the education model they are offering once the academic year has
started, without prior approval from KHDA.

If schools offer a discount on tuition fees, this discount will be applicable for the valid period, regardless
of any external changes, which may take place during that time (e.g. government directives).

It is everyone’s responsibility to comply with the Protocols for the Reopening Private Schools in
Dubai. Parents or students who refuse to comply with protocols may be denied access to the school.
Schools must show evidence of non-compliance if they choose to refuse a parent or student entry on
these grounds.

Once the academic year has begun, parents can only change the education delivery model for their
child/children after seeking written approval/Email from the school.

9. Appeal process:

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Every school must set up an appeals process to ensure parents and students the right to fair and impartial
decisions affecting their educational experience at the school. It is best to solve issues informally through
meetings and discussions; however, at times, there are concerns and complaints that need further
deliberations.
English ‫العربية‬

It is expected that parents refer to this process for any conflict resolution within the school following the
procedures mentioned in the Complaint and Resolution policy.

a. Initial complaint should go through to Form Tutor (FT) or Parent Relations Executive (PRE) for a
resolution. 
b. In case the complainant is unable to resolve the complaint with the FT or PRE it will be passed by them 
to the Head of House (HOH), Key Stage Leader (KSL) or Subject Leader (SL) for resolution. 

c. If the parent is still not satisfied, then he/she should meet with the Head of Pastoral or Head of Teaching
and Learning with prior appointment.

d. If the parent is still not satisfied, then he/she should meet with the Assistant Principal with prior
appointment.

e. If the parent is still not satisfied, then he/she should meet with the Head of School with prior
appointment.

f. If the issue is still not resolved, then the parent must meet the Principal of the school with prior
appointment to try to resolve the issue;

g. If the complainant is not satisfied with the decision of the CEO/Executive Principal, the case can be
escalated to GEMS School Support Centre for review and resolution

h. In case the complainant is not satisfied with the decision of the GEMS School Support Centre, he or she
has the right to can be escalate the matter to the Knowledge and Human Development Authority (KHDA)
for review and resolution.

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i. Each process from (a to f) should not exceed more than (5) working days. If the parent is still not
satisfied, then the parent has the right thereafter to refer the matter to KHDA by raising it through E-
Feedback System

KHDA has the right to uphold or repeal any and all decisions. Its final decisions are binding to
English ‫العربية‬
both the school and parents.

This contract is the sole reference for Knowledge and Human Development Authority to
resolve any dispute between the school and parents. It supersedes all prior or subsequent
agreements, and understandings between both parties including school policies which may
conflict with its clauses. 
Declaration:


I/We parent/ guardian of Ethasham Umar Umar Farooq hereby certify that I/we have read the terms
and conditions and all related school policies and agree to abide by them. I/we agree to support the school
in all aspects of our child’s education and any sanctions that may be deemed appropriate concerning my
child.

Latest published DSIB Rating for The Westminster School - DUBAI BRANCH is Good

Please note that signing this contract implies full acceptance of all the above terms and
conditions.

Important Information:

- This contract is valid as long as your child is studying in this school. Any future amendment
of the contract will be shared with you for review and concerns will have to be raised within
four weeks of announcement of changes. Beyond this period the changes will be considered
accepted by the parent.

-
Should the student resume classes for the new academic year at the same school, the contract
will automatically renew for the entire duration of that new academic year.

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Principal Father Mother

Name: Name: Name:

English ‫العربية‬
Umar Farooq Muhammad
Mr.Carl Roberts
Yousaf



Emirates ID: Emirates ID: 

784198668515392

Sign Contract

Copyright © 2025 KHDA | All Rights Reserved

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