Procurement Manual 2006 – Summary
Notes
Chapter 1: General Overview
Public procurement is a vital process by which government agencies (Procuring Entities or
PEs) obtain the necessary inputs—works, goods, and services—for delivering
infrastructure and services essential to national development.
- Works: Construction projects such as roads, bridges, and buildings.
- Goods: Equipment, materials, and supplies like textbooks and medical kits.
- Services: Consulting, training, and maintenance services.
These must be procured efficiently to ensure value for money, timely delivery, and national
development impact.
Key Institutions and Terms
- PE (Procuring Entity): Any public agency carrying out procurement.
- PC (Procurement Committee): Reviews and approves procurement steps.
- TEC (Technical Evaluation Committee): Evaluates the technical aspects of bids.
- NPA (National Procurement Agency): The regulatory body for procurement procedures.
Core Procurement Phases
1. Procurement Planning
Planning ensures that procurements are budgeted, well-scheduled, and aligned with the
project timeline. The Master Procurement Plan (MPP) includes contract packaging,
timelines, cost estimates, and supplier engagement strategy.
2. Bidding Methods
- NCB (National Competitive Bidding): Open to local bidders; standard for most public
procurement.
- ICB (International Competitive Bidding): Used when global suppliers are required.
- Limited Bidding: For urgency or proprietary goods/services.
- Direct Contracting: Used without competitive bids, under regulated conditions.
- Shopping (Three-Quotation Method): For small-value, low-complexity procurements.
3. Bid Evaluation
Evaluations are carried out by a TEC based on:
- Responsiveness to bid conditions.
- Technical qualifications.
- Price and delivery considerations.
The process uses criteria defined in Standard Bidding Documents (SBDs) to ensure fairness.
4. Contract Award and Administration
After evaluation, contracts are awarded with required documentation such as:
- Performance security bonds.
- Advance payment guarantees (if applicable).
The contract is then managed to monitor delivery, performance, and compliance.
Supporting Elements
Prequalification
Used when the contract is complex or high-risk. It screens suppliers before bidding to
ensure they meet minimum technical and financial requirements.
Procurement Committees
Committees like DPC (Department), MPC (Ministry), or CAPC (Cabinet) approve various
stages depending on the value and type of procurement.
Standard Forms
Documents such as BOQs, bid forms, and ICTAD templates ensure standardization and
compliance across government projects.
