Lab Incharge Guidelines
Maintain Student Log
● Maintain a logbook of student activity, machine allocation.
Daily Log Book Format
Name of the
lab/subject: Year: Sem: Date:
SL.NO System no Roll Name of the System System Signature Remarks
No student condition condition of the
at In time at out time student
1
2
3
4
5
6
7
8
9
10
Signature of faculty with date Signature of lab incharge with date
Instruct Student Guidelines
Provide guidelines for students on proper usage and lab etiquette.(“lab etiquette” means the
expected polite and responsible behavior, like keeping the space clean, not disturbing others, handling
equipment carefully, and following lab rules.)
● No eating or drinking inside the lab.
● Handle equipment with care, avoid unnecessary movements of hardware.
● Report any malfunction or suspicious activity immediately.
● Shutdown the system properly and place your chair, keyboard, mouse in place before
leaving from the lab.
● If the system is not functioning or there is a network issue then mention the problem to
the concerned lab in charge and log it in the Maintenance Issue Log Book.
Handle System Issues
● Document all incidents, actions taken, and resolutions in the Maintenance Issue Log
Book.
Maintenance Issue Log Book
Date:
SL. System Name of Issue Details Signature Issue Report
NO no the of the Resolved Number
student student Date
1
2
3
4
5
6
7
8
9
10
Signature
of lab
incharge
Signature of faculty with date with date
● Serious incidents should be escalated concerning HoD.
● The problem must be sent through E-mail only don’t inform orally or even not in
whatapp.
● The problem must send through in below protocol only
o Student must inform(means mention in Maintenance Log Book.) under the
supervising respective lab handling faculty
o Lab handling faculty inform to respective lab In charge about the issue recorded
o Lab in charge need to fill below given formate and forward to respective Lab
department HoD through E-mail[ ].
Date:
Name of the Faculty:
Department:
Course:
YEAR:
Sem:
Problem details
Problem raised date &
Time[DD/MM/YYYY][HH:MM]
what is the condition of CPU Keyboard Mouse Monitor
Okay/Not okay
Explain the Problem
For IT Cell use Only
Date of problem received
Report Number
What is the cause:
Service is provided by whom with date Date:
Problem solved or not[yes/No]
If no then mention reason
What it need to solve [if Known then mention details]
o HoD forward to IT Dept through it_admin@vikasinstitutionsnunna.org
o After problem solved IT Dept need to send above format with given necessary
data.
o Also the Report Number number from the Reports Handled Log Book should be
updated in the Maintenance Issue book
Reports Handled Log Book
Report Date Employee Task System ID / Issue Type Action Status Time Time Remarks Issue
. No. Name Description Location Taken Completed/ Hold In Out Reporter
Sign
Replaced
faulty RAM Old RAM
in Lab 1 Hardware 8GB RAM sent to
1 PC-03 Lab 1 – PC-03 Replacement installed 09:30 10:15 store
Installed OS Windows Licensed
on new OS 10 installed version
2 system Lab 2 – PC-12 Installation and updated 10:30 12:00 used
Checked
internet Staff Room – Network LAN Cable
3 issue PC-02 Issue Replace 12:15 12:45 Resolved
Dust
cleaned, no
Cleaned Lab 1 – PC-01 Preventive issues
4 CPU fans to 10 Maint. found 13:30 15:00
Maintenance Checklist
Daily Tasks
● Make sure chairs are arranged properly in order and desks are neat and tidy.
● Check for any visible hardware damage or loose cables.
● Ensure all computers are properly shut down or restarted as per schedule.
Weekly Tasks
● Check and clean monitors and peripherals.
● Test UPS and surge protectors functionality.
Quarterly Tasks
● Perform full hardware diagnostic tests.
● Audit inventory and update asset management records.
Hardware Maintenance
● Conduct routine inspection of all computers, peripherals (keyboard, mouse, monitor), and
networking equipment.
● Clean internal components (CPU fans, keyboards, monitors) every 3-6 months to prevent
dust buildup.
● Check and tighten all cable connections regularly to avoid loose or damaged cables.
● Label all equipment with asset tags for inventory and tracking.
● Replace or repair faulty components promptly to avoid downtime.
Responsibilities
● Lab In-charge/Programming assistant: Perform maintenance, monitor equipment,
report issues.
● Users (Students & Faculty): Follow lab rules, report problems, handle equipment
carefully.
● IT Department: Support software updates, network security, and infrastructure
upgrades.
Contact Information
● IT Department Helpdesk: it_admin@vikasinstitutionsnunna.org ,
▪ Narendra - 9493115748
