INFORMATION SHEET 4.

2-1
Procedures In Maintaining Computer System

LEARNING OBJECTIVES:
After reading this INFORMATION SHEET, YOU MUST be able to:
• Prepare maintenance checklist for maintaining computer system
• Prepare maintenance procedures according to job requirements.

INTRODUCTION
Maintaining computer system and network increases efficiency and save you the
hassle and expense associated with major repairs.
However, it is essential to understand how to schedule maintenance plans and implement
it accordingly, to reap the benefits. By learning when maintenance is practical and
developing a scheduling strategy, you can set up maintenance strategies that are
beneficial to your computer system and network.

The following are the procedures on how to maintain computer system and
networks:

• Create an equipment maintenance schedule.

In order to perform the maintenance of your computer efficiently, a maintenance
schedule is made to guide the personnel in the proper maintenance procedure. This
will help them remember the maintenance task that needs to be done in order to
improve the functionality of the computer system and networks.

• Create a maintenance checklist.

To determine if the maintenance program is implemented according to what is

planned, an assessment must be done. The result of the assessment will then be
recorded and recorded to the proper authorities for the immediate action.

The assessment is through regular inspections which assure that the maintenance
activities are done on the date and time it was planned and that the performance levels
adhered to the defined standard.

Below is a sample Maintenance Inspection Checklist. This checklist will confirm if the
maintenance activities have been performed in order

to prolong the life of this particular equipment. The inspection items are stated in a
question form as these serve as the criteria or standards of maintenance.

MAINTENANCE INSPECTION CHECKLIST

Perform the computer maintenance task regularly.
Just knowing all the basics of computer maintenance task schedule clearly will not do
any good. We should find time to apply all of them regularly and frequently. Let's make the
computer maintenance activities a regular practice, so that we always have a fine tuned
computer with a good performance.
• Hardware maintenance is the testing and cleaning of equipment.
• Information system maintenance is the routine updating of master files, such as
Adding and deleting e and customers and changing credit limits and product
prices.
• Software or program maintenance is the updating of application programs in
order to meet changing information requirements, such as adding new functions
and changing data formats. It also includes fixing bugs and adapting the
software to new hardware devices.
• Disk or file maintenance is the periodic reorganizing of disk files that have
become fragmented due to continuous updating.

Design a systematic maintenance plan for hardware.

• Design a monitoring, evaluating and updating plan.
• Place your computer in a well-ventilated area.
• Schedule use of computer for its longer life.
• Move the computer only when it is turned off and unplugged.
• Treat your computer properly.
• Maintain your hard disk

Design a systematic maintenance plan for your software.

• Backup your files
• Install or secure passwords
• Delete temporary files
• Update anti-virus and spy ware

CSS WORKSHOP HOUSEKEEPING SCHEDULE

DAILY TASK YE N
S O
1. Dispose segregated waste; clean garbage
cans

2. Sweep floors; if wet, wipe dry

3. Wipe and clean whiteboards

4. Clean and arrange Desktop Computer tables

5. Clean and check the Desktop/Server

Computers
 6. Before leaving, Check if there unnecessary
waste/trash on the floor.

WEEKLY TASK YE N
S O
Clean posters, visual aids and update
accomplishment/Progress Charts
Clean bulbs/lamps/ceilings/walls
Clean/Wash of windows/glasses/mirrors
Clean and check tools, machines, supplies, materials

Sanitize garbage containers

Empty water collector; clean body of Water
Dispenser
MONTHLY TASK YE N
S O
Conduct inventory
Clean and arrange tool room
Inspect electrical system; clean cables, wires
Clean instructional materials & modules; arrange and
put in order
Inspect and clean air-conditioning equipment filter;
clean body

OPERATIONAL PROCEDURE
Equipment Type Desktop Computer

Equipment Code PC1

Location Practical Work Area/Computer Laboratory

Operation Procedure:
 • Inspect the setting of the computer. Be sure that the area is
dry and no liquid substance nearby.
• Check the condition of connected input and/or output
devices.
• Check power cable and cords. Check the connection.
• Wipe dust and removed unnecessary objects that will obstruct
the use of computer.
• Turn on AVR/UPS and then turn on computer properly.
• Use the computer properly. Avoid downloading from
unrecognized/unsafe sites.
• Before using external storage devices, scan and clean. After
using, be sure to close the document/program and eject it
properly.
• Properly shutdown the computer when not in use mainly after
using it.
• Turn off the AVR/UPS after shutting down the computer
• Return the mouse and keyboard to their proper place after
use.
• Re arrange computer and chairs after using it.

HOUSEKEEPING SCHEDULE
Qualifica Computer System Servicing NCII
tion
Area/Se Computer Laboratory / Practical Work Area
ction
In-
Charge
Schedule for the 2nd
Semester, 2019
 Dail Ev We Ev M Rem
Responsib y ery ekl er on arks
ACTIVITIES le Person Ot y y th
her 15 ly
Da th
y Da
y
1. Dispose Trainee/L ab
segregated in Charge
waste; clean
garbage cans

2. Sweep floors; if Trainee/L ab

wet, wipe dry in Charge

3. Wipe and clean Trainee/L ab

whiteboards in Charge

4. Clean and Trainee/L ab

arrange in Charge
Desktop
Computer
tables

5. Clean and check Trainee/L ab

the in Charge
Desktop/Serve r
Computers

6. Before leaving, Trainee/L ab

Check if there in Charge
unnecessary
waste/trash on
the floor.

7. Clean posters, Trainee/L ab

visual aids in Charge

8. Clean Trainee/L ab
bulbs/lamps/ in Charge
ceilings/walls
9. Clean/Wash of Trainee/L ab
windows/glass in Charge
es/mirrors

10. Clean and check Trainee/L ab

Equipment, in Charge
tools, supplies
and materials

11. Sanitize Trainee/L ab

garbage in Charge
containers

12. Empty Trainee/L ab

water collector; in Charge
clean body of
Water Dispenser

13. Conduct Trainee/L ab

inventory in Charge

14. Clean and Trainee/L ab

arrange in Charge
Equipment
storage room

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15. Inspect Trainee/L ab

electrical in Charge
system; clean
cables, wires
 16. Clean Trainee/L ab
instructional in Charge
materials &
modules;
arrange and
put in order

17. Inspect and Trainee/L ab

clean air- in Charge
conditioning
equipment
filter; clean
body

18. Clean Trainee/L ab

projector in Charge
screen and
LCD/DLP
projector

EQUIPMENT MAINTENANCE SCHEDULE

EQUIPMENT TYPE Desktop Computer
EQUIPMENT CODE PC1
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LOCATION Computer Laboratory / Practical
Work Area
Schedule for the Month of
ACTIVITIES MANP October
OWER
Da Ev Wee Ev Mon Ye Remarks
ily ery kly er thly arl
Ot y y
her 15
Da th
y Da
y

1. Update Traine
virus and e/Lab
spyware in
definitions Charg e

2. Do Traine
incremental e/Lab
backup – in
back up Charg e
updated files
for each date.

3. Reboot Traine
upon crash- e/Lab
Reboot the in
computer to Charg e
fix your pc
upon crash.

4. Full Traine
virus and e/Lab
spyware in
scan Charg e

Document No.
 Version 1.1.2019
Developed by
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Maintain Computer Systems
09464485036

5. Comple te Traine
backup of files e/Lab
in
Charg e

6. Patch up – Traine
Get latest e/Lab
software update in
for your Charg e
operating
system.

7. Clean your Traine

PC inside and e/Lab
out. (Especially in
dust). Charg e

8. Defrag your Traine

hard drive to e/Lab
speed up its in
operation. Charg e

9. Check your Traine

programs – clean e/Lab
up in
unused Charg e
programs
10. Reformat your Traine
hard drive and e/Lab
reinstall the in
operating system Charg e

11. Make a full Traine

e/Lab
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diagnostic in
check on Charg e
hardware and
software
 EQUIPMENT MAINTENANCE INSPECTION CHECKLIST

Equipment Type : Desktop Computer

Property Code/Number : PC1
Location : Computer Laboratory / Practical Work Area

YES NO INSPECTION ITEMS

1. Are virus and spyware definitions updated?

2. Do incremental backup working? (back up updated files for each

date.)

3. Reboot upon crash- Reboot the computer to fix your pc upon

crash.

4. Did full virus and spyware scan performed successfully?

5. Is complete backup of files done?

6. Patch up –Get latest software update for your operating system.

7. Was PC cleaned inside and out?

8. Did defragmentation done successfully?

9. Was program mainly unused programs cleaned

thoroughly?
• Reformat your hard drive and reinstall the operating
system
• Were the hard drive reformatted and OS reinstalled
successfully?

12. Was full diagnostic check performed?

Remarks:
Inspection item no. 6 Is checked “NO” because unavailability of internet connection
Inspected by :

Date:

PURCHASE REQUEST FORM

Purpose of the Request:

Replacing components of defective computer units

Department (Pls. Software Hardware

check appropriate Network Tools and
box)
equipment
Maintenance
Other, please specify:
REQUEST NO. 2014-01
QUANT ITEM DESCRIPTION PRICE TOTAL
ITY PRICE

Total Amount P
Date
Requested by: Requested

Signature over Printed Name

Noted by: Date Noted
Ismael Manic Balana
Principal
Received by: Date Received
 WASTE SEGREGATION LIST
Qualification Computer System Servicing NC II

Area / Section Computer Laboratory /

Practical Work Area
In-Charge Trainee
GENERAL/ACCUMULATED WASTE SEGREGATION
WASTES METHOD
Recycle Compose Dispose

TAG-OUT INDEX CARD

 DESCRIPTION
(System
TAG DATE TYPE Component,
SERIAL ISSUED (Danger/Caution) Test
Reference,
etc.

BREAKDOWN / REPAIR REPORT

Property ID Number 2014-0001

Property Name Desktop Computer Unit

Location Computer Laboratory

Findings: Recommendation:
CPU Overheating Apply thermal paste to CPU to avoid
overheating and check fan if working

Inspected by: Reported to:

Ismael Manic Balana
Date: Date:

Assigned to: Received Assignment:

Date: Date:
Subsequent Action Taken:
Inspection and application of
thermal paste and fan is working
properly
Recommendation:
Apply thermal paste to CPU and
check the fan if working

By: Reported to:

Computer Service Technician Ismael Manic Balana
Date: Date:

REFERENCES
http://searchnetworking.techtarget.com/resources/LANs-Local-Area-
Networks