How To Access UE Funds

German Foundation for World Population (DSW)
Publisher: German Foundation for World Population (DSW)
Tips and Tricks

European Edition How to Access European Community Development Co-operation Funds
7th Edition
7th European Edition
Tips and Tricks
Generic Introduction Europes funding for Development Cooperation is complex. Although it provides NGOs with numerous funding opportunities, few know how to access them. For many years, DSW has published Tips and Tricks to facilitate NGOs understanding of and access to European funds. DSW has published five new editions of Tips and Tricks: One edition summarizes European Commission funding programmes, while four other versions focus on funding sources available in Ethiopia, Kenya, Tanzania and Uganda. Each edition is similarly structured and provides detailed practical and up-to-date information as well as tips. It is primarily tailored for institutions working on reproductive health issues, but can also be of interest to other non-governmental institutions working in the field of sustainable development.
Acknowledgements Tips and Tricks European Edition was compiled by Matthias Brucker and edited by Tony Chavira. Our special thanks goes to Joelle Noirfalisse (WWF European Policy Office (EPO)), Sonia Herrero (International Center for Transitional Justice), Marianna Lipponnen (EC), Clare Denvir (EC) and Andrew Byrne (EC) who have been so helpful in providing information and feedback for this publication. Layout and Design: www.active-elements.de
7th European Edition 1
Table of Contents
Foreword How to Use Tips and Tricks Introduction: The European Community Potential Applicant Data On-line Registration (PADOR) Non-state Actors and Local Authorities (1) Non-state Actors and Local Authorities (2) Non-state Actors and Local Authorities (3) Investing In People Democracy and Human Rights (1) Democracy and Human Rights (2) Democracy and Human Rights (3) Migration and Asylum Food Security Environment and Natural Resources Peace Building Partnership Annex 1: Rules of Nationality Annex 2: List of Countries by Region Annex 3: Glossary of Different Types of Actors
2 3 4
8 10 14 17 20 23 27 32 36 40 42 46 50 51 54
2 7th European Edition

Foreword
Tips and Tricks
Karen Hoehn Director, European Affairs
To our Readers,
The European Commission has completely restructured its external assistance framework and prerequisites for 2007 through 2013. The old framework of incorporating more than 30 different legal instruments has been replaced in favour of fewer, new external relations instruments. Moreover, the reform includes new financial and administrative rules regulating calls for proposals. This could make funding more readily accessible to non-governmental organisations, but at the same time the search for funds becomes more competitive. For example, the criteria for eligibility have been noticeably widened: Now, NGOs from development countries can directly apply for funding. NGOs from OECD DAC member states such as Australia, Canada, USA, Japan, New Zealand and Switzerland are eligible for interventions in Least Developed Countries. Further, under the European Instrument for Democracy and Human Rights (EIDHR), NGOs without legal status in their home country are allowed to submit proposals. The EC requests NGOs wishing to apply for funding to register in an online database (PADOR). The registered information will be used in the application process and will reduce the amount of paperwork to be submitted in an application. More flexible financial mechanisms have been introduced: It now is possible to re-grant up to 100,000 to third parties in one EC funded project without naming these third parties in the project proposal. This updated European edition of Tips and Tricks is sorely needed by NGOs seeking funds from the EU. Worldwide, this new version is the only available document reflecting all the changes in the ECs external aid environment and providing an overview of new thematic and related programmes. For each programme Tips and Tricks gives detailed information on selection criteria and where to find application forms or whom to contact for further information. Health is an essential component of development. Many of the Millennium Development Goals affect health and three of them in fact exclusively focus on health issues: MDG4, MDG5 and MDG6. With this document, DSW aims to enhance the understanding of EC funding opportunities and consequently hopes to increase the amount of funds channeled into health projects. Simply stated, Tips and Tricks is intended to be a valuable resource to grant seekers. Although primarily tailored for institutions working in sexual and reproductive health, it can be very useful for NGOs working in the field of sustainable development. We hope that this document will help, and we urge its extensive use. Good luck! Karen Hoehn Vice Executive Director European Affairs

How to Use Tips and Tricks
How to Use Tips and Tricks

The European edition of Tips and Tricks is a summary of the European Commissions thematic and horizontal instruments which apply to a wide range of countries. Some parts of these instruments are planned and managed at EC headquarters in Brussels. Other parts are planned and managed by EC delegations. Funding opportunities for NGOs under the ECs geographic programmes are not covered in this Tips and Tricks edition. Chapter 2 offers an overview of the European Communitys external aid structure. It is written to assist your organisation in understanding how EC aid is granted and where to situate yourself to maximize your opportunities to receive aid or assistance. Chapter 3 details recent practical EC requirements: Applicants need to register online before applying for EC grants. This chapter helps to guide you through these processes. Chapters 4 through 14 are profiles for different means of funding. Each of the entries in these sections is structured the same way, provides a review of financial information and, details information regarding how to submit a proposal and how to apply for funding. Use these to evaluate which best reflects your priorities, as well as whether your organisation is eligible for these funds. Naturally, it is crucial to read the programmes comprehensive guidelines if you decide to apply. Lastly, the chapters include information on where to download guidelines and how to contact the departments in charge of each programme respectively. Annex 1 explains the EC rules on nationality, which guide decisions regarding who precisely is allowed to apply for EC funding. Annex 2 is a list of countries classified by EC criteria. The funding profiles frequently refer to it.
Types of Grant
What form of support is provided?
Grant Size
What are the minimum and maximum amounts according to the European Commission?
Own Contribution
Do applicants need to provide own resources or contributions in cash or in kind in order to receive a grant from the funding institution?
Funding Priorities
In which sectors can funding be obtained? Where should a proposal specifically focus?
Grantmaking Criteria
What criteria may lead to approval or rejection of an application?
Guidelines
Which guidelines should be followed when applying?
Project Duration
What is the eligible timescale of a project?
Deadline
What are the deadlines for submitting proposals and funding applications?
Structure of the Funding Programme Profiles

The funding programme profiles are structured according to the following categories:
Application Forms
What application procedures have to be followed and which forms must be completed?
Application and Procedures

What steps must be taken to apply for funding?
Name of the Funding Instrument

Provides the name of the funding instrument. Sometimes instruments have additional components which are so comprehensive that they are covered in separate chapters. If that is the case, it is specified under this sub-headline.
Language
In which languages can the proposal be submitted?
Background
This section provides both a description of and background information on the funding instrument. This includes its main objective, its legal base and its budget envelope.
Tips
How can the quality of a proposal be improved and who can support potential candidates in their application process?
Address
This section provides contact points for the funding instrument.

Introduction: The European Community
Tips and Tricks

development co-operation with all developing countries for the coming years. The Declaration is divided into two parts: Part I sets out the EUs common vision of development, the primary objective being the eradication of poverty, considered in its multidimensional aspects and in the context of sustainable development, in line with the Millennium Development Goals (MDGs). Human rights and good governance are other important objectives. It also stresses shared principles and sets goals in order to deliver more and better aid. Part II sets out the policy guiding the implementation of this vision at the Community level. In each recipient country the EC will target its assistance to a limited number of priority areas of action from the following list: trade and regional integration the environment and the sustainable management of natural resources infrastructure, communications and transport water and energy rural development, territorial planning, agriculture and food security governance, democracy, Human Rights and support for economic and institutional reforms conflict prevention and fragile states human development social cohesion and employment. In all its activities the Community will apply a strengthened approach to mainstreaming the following cross-cutting issues: democracy, good governance, Human Rights, the rights of children and indigenous peoples gender equality environmental sustainability the fight against HIV/AIDS.

European Community (EC) aid refers to assistance that is channelled via and managed by the European Commission, excluding Member States bilateral aid. The European Community and its Member States together make up the worlds largest donor of international aid. In 2005, they accounted for 52.32% of global Official Development Assistance (ODA), amounting to 44.8 billion (USD 55.7). This collective European Union (EU) aid effort, expressed as a proportion of the combined EU national income, reached 0.44% in 2005. Taken alone, the European Community ranks as the worlds fifth largest aid donor accounting for 9% of global ODA. This equals net disbursements of 7.5 billion (USD 9.4 billion) in 2005. In May 2005, the EU increased the initial ODA targets set by those Member States that participated in the Barcelona commitments (= EU15): by 2006, the EU member states had committed to spend 0.33% ODA/ gross national income (GNI) on development assistance. In order to achieve the 0.7% UN goal by 2015, all 25 member states subscribed to new intermediate commitments for 2010: The EU15 that are below a level of 0.51% ODA/GNI undertake to achieve that level; while those that are above promised to sustain their efforts. The Member States that joined the EU after 2002 (=EU10) and have not yet attained a level of 0.17% ODA/GNI will strive to increase their aid to that level by 2010 and to 0.33% by 2015. Romania and Bulgaria aligned themselves to these commitments. Community aid is derived from two distinct financial sources: The annual EC budget. The legal basis for the development co-operation budget is Art 177 of the Treaty of the European Community. The European Development Fund (EDF). Its legal basis is the revised Cotonou agreement. The European Development Funds (EDF) supports African, Caribbean and Pacific (ACP) countries, while the EC budget provides for co-operation with developing countries in all geographic regions.
Management of EC Aid
The responsibilities of the directorates involved in EC development aid are divided as follows: DG Development is responsible for development policy formulation and coordinates the Communitys relations with the sub-Saharan African, Caribbean and Pacific countries (ACP) and regions, including the African Union. The Commissioner in charge is Louis Michel. http://ec.europa. eu/dgs/development/index_en.htm DG External Relations manages bilateral relations with the countries of Eastern Europe and Central Asia, the Middle East and the South Mediterranean, as well as North America, Latin America, Australia and Asia. It is responsible for the Commissions relations with international organisations and administers the Commission delegations in third countries. The Commissioner in charge is Benita FerreroWaldner. http://ec.europa.eu/comm/dgs/external_relations/ index_en.htm DG Enlargement is responsible for relations and official assistance to EU candidate countries (FYRO Macedonia,
The ECs Development Co-operation Policy

The ECs key development policy document is the European Consensus on Development adopted in December 2005. It sets out common objectives and principles for development co-operation reaffirming the EUs commitment to poverty eradication, ownership, partnership, delivering more and better aid, and promoting policy coherence for development. It will guide the European Unions

Croatia, Turkey) and potential candidate countries (Albania, Bosnia & Herzegovina, Montegro, Serbia (incl. Kosovo)). The Commissioner in charge is Olli Rehn. http://ec.europa.eu/ enlargement/index_en.htm EuropeAid Co-operation Offices mission is to implement the external aid instruments of the European Commission. The Office is responsible for all phases of the project cycle (identification and appraisal of projects and programmes, preparation of financing decisions, implementation and monitoring, evaluation of projects and programmes). EuropeAid handles the devolution to Commission Delegations for all operations, which can be better managed locally, and the de-centralisation to beneficiary countries. The Commissioner in charge is Benita Ferrero-Waldner. http://ec.europa.eu/ europeaid/index_en.htm The European Community Humanitarian Offices (ECHO) role is to provide emergency assistance and relief to the victims of natural disasters or armed conflict outside the European Union. The Commissioner in charge is Louis Michel. http:// ec.europa.eu/dgs/humanitarian_aid/index_en.htm DG Trade is responsible for external trade including that with developing countries. The Commissioner in charge is Peter Mandelson. http://ec.europa.eu/trade/index_en.htm DG Research manages specific collaborative research projects and programmes, which may be relevant for developing countries. The Commissioner in charge is Janez Potocnik. http://ec.europa.eu/dgs/research/index_en.html DG Education and Culture manages a programme reaching out to young people, which may be relevant for developing countries. The Commissioner in charge is Jn Figel. http://ec.europa.eu/dgs/education_culture/index_ en.html
The External Service Directory is a database of delegation addresses. It is available at http://ec.europa.eu/comm/external_ relations/repdel/index_rep_en.cfm.
Overview on Instruments Relevant for NGOs in Developing and Transition Countries

Over time, the EU has developed a broad spectrum of external aid programmes, which resulted in a complex set of more than 30 different legal instruments. The need to facilitate coherence and improve consistency in the Unions actions, as well as achieve better results and a higher impact with available resources, led the Commission to propose a simplified framework for external actions over the 2007-2013 period. New (and fewer) external relations instruments have therefore been designed to cover in particular the EU co-operation, respectively with developing countries and industrialised countries, the EU neighbourhood policy, enlargement and other specific themes. European Development Fund (EDF) The EDF is a financial resource derived from the European Community for development co-operation with 76 ACP (African, Caribbean and Pacific) countries. It is funded by contributions from EU member states and managed by the Commission. It is not part of the Community budget and has its own specific procedures. 22.7 billion have been allocated to the EDF for the period from 2007 to 2013. Development Co-operation Instrument (DCI) Through the DCI, the European Community pursues a development co-operation policy aimed at achieving the objectives of poverty reduction, sustainable development and the smooth and gradual integration of developing countries into the world economy. For the period from 2007 to 2013, 16.897 billion have been allocated to the DCI. The DCI encompasses geographic programmes targeting the countries and regions of Latin America, Asia, Central Asia, the Middle East and South Africa ( 10.057 billion). Further, the DCI includes thematic programmes covering all countries eligible for the geographic programmes of the DCI, EDF and ENPI ( 5.596 billion). European Neighbourhood and Partnership Instrument (ENPI). The ENPI provides Community assistance for the development of an area of prosperity and good neighbour relations: targeting Algeria, Armenia, Azerbaijan, Belarus, Egypt, Georgia, Israel, Jordan, Lebanon, Libya, Moldova, Morocco, Palestinian Authority of the West Bank and Gaza Strip, Russian Federation, Syria, Tunisia, and Ukraine. For the period from 2007 to 2013, 11.181 billion have been allocated to the ENPI. The ENPI is divided into country and multi-country programmes (10.621) As well as cross-border co-operation programmes ( 0.560 billion).
De-centralisation
Key to the reformation of EC aid is the change from a centralised to a decentralised management style of development assistance. Mostly this tasks aid management to de-centralise its efforts with the delegations of the Commission. The basic principle is that everything that can better be managed and decided on at a local level, should not be managed or be decided on in Brussels. This devolution exercise has already been completed with 77 delegations in the field responsible for the implementation of assistance. In practice this means that delegations now have increased influence over project identification and appraisal, contracting and disbursement of Community funds, and project monitoring and evaluation. As part of its strengthened role in-country, the European Commission will also step up coordination between Member States on the ground, in liaison with the county authorities. As a consequence, the headquarters structure of EuropeAid Co-operation Office was modified in March 2005 to provide more help and support to these delegations. A list of EC delegations web pages is available at http://ec.europa. eu/comm/external_relations/delegations/intro/web.htm.

Tips and Tricks

EC Aid for Sexual and Reproductive Health
EC policy texts are strictly detailed and ambitious regarding SRH and population issues. The ECs objectives described in the European Consensus on Development refer to the Millennium Development Goals (MDGs) recognizing the multi-dimensional problem of poverty including the role of health. In addition, HIV/AIDS and SRH together with the ICPD agenda receive a high priority and are issues addressed explicitly. However, there is no direct link between policy texts and funding. As a rule, EC reproductive health assistance in developing countries is channeled through: Horizontal operations: It seems that funding going to SRH and population programmes through horizontal programmes is decreasing. Most importantly, in the course of restructuring EC external assistance, the budget line dedicated to SRH and population programmes has disappeared. The same is true for the budget lines focussing on poverty diseases and for gender equality in development co-operation. They have been merged into one programme called Investing in people which focuses on a range of topics as varied as health, education, gender equality protection of children or protection of cultural diversity. Sage advice for NGOs working in the sector of sexual and reproductive health is to understand how their projects can best fit into other horizontal programmes (E.g. the non-state actors, the food security programme, the EIDHR). Geographical instruments: At the time of publishing, country strategy papers (CSP) for the period of 2007 to 2013 were not public yet. It remains to be seen whether these CSPs will sufficiently incorporate sexual and reproductive health.
Instrument for Pre-Accession (IPA) IPA aims at providing targeted assistance to countries, which are candidates and potential candidates for membership to the EU. This applies to FYRO Macedonia, Croatia, Turkey and Albania, Bosnia & Herzegovina, Montenegro, Serbia (incl. Kosovo). For the period from 2007 to 2013, 11.468 billion have been allocated to the IPA. IPA has five components: the transition assistance and institution building (which principally involves institution building measures with accompanying investment); cross-border co-operation; regional development; human resources development; and rural development. Instrument for Stability The objectives of the Instrument for Stability are twofold: in a situation of crisis or emerging crisis, to contribute to stability in the context of stable conditions, to help build capacity to both address specific global and transregional threats having a destabilising effect, and ensure preparedness to address pre- and post-crisis situations. 2.062 billion have been allocated to the Instrument for Stability for the period from 2007 to 2013. European Instrument for Democracy and Human Rights (EIDHR) The EIDHR is a financing instrument for the promotion of democracy and human rights worldwide allowing for assistance independent from the consent of third country governments and other public authorities. 1.104 billion have been allocated to the EIDHR for the period from 2007 to 2013. Humanitarian Aid Instrument The humanitarian aid instrument comprises assistance, relief and protection operations to help people in developing countries and as a priority those in developing countries, victims of natural disasters, man-made crises such as wars and outbreaks of fighting, or exceptional situations or circumstances comparable to natural or man-made disasters.
Co-operation with NGOs

The role and added value of NGOs in the ECs development assistance is an ongoing debate within the European Commission and the degree of cooperation with NGOs has been shifting over the past decade. In 2002, the European Commission drafted a document laying down principles and recommendations concerning non-state actors and development policy. In this document, the European Commission acknowledges that NGOs are gradually becoming one of the key partners in development policy: involved in the development process either as partners in dialogue or consultation with the relevant authorities, or as full actors (proposing and implementing projects). Indeed, a percentage of EC aid allocations has been channelled through NGOs and the thematic programmes are an example of this. In the past, these programmes were reserved to NGOs with a basis in Europe, at the same time excluding Southern NGOs. This will change with the Commissions proposal aimed at untying aid which, in the long run, aims at opening these

programmes to Southern NGOs. Similarly, efforts have been made to implement the Cotonou Agreement, which asks to involve Southern NGOs into the development process. At the same time many donors (including the EC) are shifting towards a new assistance paradigm with the objective of giving more responsibility to partner countries. More and more development assistance is devoted to sectorwide approaches and budget support managed by the national governments. This means that proportionally fewer funds will directly be channelled to NGOs. Development assistance funds reaching NGOs increasingly will depend on the good will of national governments issuing calls for proposals open to NGOs.
at http://eur-lex.europa.eu/LexUriServ/LexUriServ.do?uri=oj.l. 2006.386.0001.0011.en.pdf European Neighbourhood and Partnership Instrument: Regulation (EC) No 1638/2006 of the European Parliament and of the Council of 24 October 2006 laying down general provisions establishing a European Neighbourhood and Partnership Instrument, available at http://ec.europa.eu/world/enp/pdf/oj_l310_en.pdf Instrument for Pre-Accession Assistance: Council Regulation (EC) No 1085/2006 of 17 July 2006 establishing an Instrument for Pre-Accession Assistance (IPA), available at http://eur-lex.europa.eu/LexUriServ/ LexUriServ.do?uri=OJ:L:2006:210:0082:01:EN:HTML Instrument for Stability: Regulation (EC) No 1717/2006 of the European Parliament and of the Council of 15 November 2006 establishing an Instrument for Stability, available at http://eur-lex.europa.eu/ LexUriServ/LexUriServ.do?uri=OJ:L:2006:327:0001:0011:EN:PDF Participation of non-state actors in EC development policy: Communication from the Commission to the Council, the European Parliament and the Economic and Social Committee, Brussels, 07.11.2002, COM(2002) 598 final, available at http://ec.europa.eu/ europeaid/projects/ong_cd/fichiers/rapp_com2002_0598_nsa_en.pdf ECDPM. 2004. InfoCotonou No. 6: Rethinking the added value of European NGOs. Maastricht: ECDPM. Available at: http://www.ecdpm. org/Web_ECDPM/Web/Content/Navigation.nsf/index2?readform & http://www.ecdpm.org/Web_ECDPM/Web/Content/Content.nsf/7732d ef81dddfa7ac1256c240034fe65/0c650bad6d27805dc1256f34003954e 7?OpenDocument Webpages
Sources: Annual Report 2006 on the European Communitys Development Policy and the Implementation of External Assistance in 2005, available at http://ec.europa.eu/europeaid/reports/europeaid_annual_ report_2006_full_version_en.pdf Annual Report 2005 on the European Communitys development policy and the implementation of external assistance in 2004, available at http://ec.europa.eu/europeaid/reports/europeaid_ra2005_en.pdf Cotonou Agreement (incl. revisions), Partnership agreement between the members of the African , Caribbean and Pacific group of states of the one part, and the European Community and its member states, of the other part, available at http://ec.europa.eu/development/body/ cotonou/index_en.htm Development Co-operation Instrument: Common Position (EC) No 28/2006 adopted by the Council on 23 October 2006 with a view to the adoption of Regulation (EC) No /2006 of the European Parliament and of the Council of establishing a financing instrument for development co-operation, available at http://eur-lex.europa.eu/ LexUriServ/LexUriServ.do?uri=OJ:C:2006:301E:0051:0084:EN:PDF EU Donor Atlas, Mapping Official Development Assistance, available at http://ec.europa.eu/development/body/tmp_docs/Donor_Atlas. pdf#zoom=100 The European Consensus on Development (20 December 2005): Joint statement by the Council and the representatives of the governments of the Member States meeting within the Council, the European Parliament and the Commission on European Union Development Policy; available at http://ec.europa.eu/development/ body/development_policy_statement/docs/edp_declaration_ signed_20_12_2005_en.pdf#zoom=125 European Instrument for Democracy and Human Rights: Regulation (EC) No 1889/2006 of the European Parliament and of the Council of 20 December 2006 on establishing a financing instrument for the promotion of democracy and human rights worldwide, available
European Commission, DG Development: http://ec.europa.eu/development/index_en.htm European Commission, Europe Aid Co-operation Office (AIDCO): http://ec.europa.eu/europeaid/index_en.htm European Commission, Humanitarian Aid department (ECHO) http://ec.europa.eu/echo/index_en.htm European Commission, DG External Relations: http://ec.europa.eu/dgs/external_relations/ European Commission, DG Enlargement: http://ec.europa.eu/enlargement/index_en.htm European Commission, DG Education and Culture : http://ec.europa.eu/dgs/education_culture/index_en.html European Commission, DG Research : http://ec.europa.eu/dgs/research/index_en.html European Commission, DG External Trade: http://ec.europa.eu/trade/index_en.htm European Commission, DG Health and Consumer Protection: http://ec.europa.eu/dgs/health_consumer/index_en.htm

Potential Applicant Data On-line Registration (PADOR)
Tips and Tricks

In Short:
From 2008 on, organisations wishing to apply for EC funding, have to register in an on-line database called Potential Applicant Data On-line Registration (PADOR). As of now, on-line registration is voluntary, however gradually this will become compulsory. Whether registration is compulsory for a specific call for proposals has to be specified in the calls guidelines.
Information on the Applicant(s)

Administrative data Legal entity file ID Organization name Abbreviation Organization e-mail Language National registration data (number, registration place, date of registration, statuses, legal type, address, website, phone, fax) Profile list of sectors target groups legal type and form profit making? NGO? Value based Link to other organizations Category Experience Sectoral Geographical Financial data Financial health including turnover, net profit, total balance sheet etc Financing sources Audit report Staff Number of staff Board of directors Strategy and methodology
EC Applications
A project proposal to the EC contains two types of data: Information on the applicant itself. Information on the proposed intervention.
Description of the Applicant

The EC requests detailed information on the applicant and its partners. It includes administrative data, a short profile, experiences and financial capacity, information on organisation staff and the applicants strategy and methodology. Additionally, you have to provide scanned documents such as Statutes, Financial Consolidated Data and an Audit Report. It also includes the Legal Entity File (LEF) and a EuropeAid Identification. Box 1 summarizes the main information required.
The Applicant Registers On-line

PADOR is a web-based registration portal for organisations wishing to apply for EC funding. There is a clear separation between information on the applicant itself and information on the proposed intervention. With PADOR, it is no longer necessary to provide all the administrative documents in paper form each time you apply for funding. You enter this information in PADOR only once. Each time you apply for a new call for proposals, the European Commission will use the data you entered and saved into PADOR. For that purpose, an online registration service was set up. Each organisation is responsible for encoding its own data and keeping it up to date. When taking part in a call, the organisation sends its PADOR identification number to the Commission. The organisation certifies the conformity of the data encoded in PADOR, thereby engaging its responsibility.

Each time a modification is entered into PADOR, the processing date is saved in the database, thus developing a working chronology of the data. When a call for proposals is launched, only the data registered before that date will be taken into account. Only organisations are allowed to complete, update, register and sign their own data. In case an organisation is not able to register, it can be released from using PADOR, but this must be approved by the European Commission. A special procedure has to be followed.
Weblink
PADOR can be accessed here: http://ec.europa.eu/europeaid/ work/onlineservices/pador/index_en.htm
Support
The EC has prepared a users guide providing detailed information on how to enter your data into PADOR. It is available at: http://ec.europa.eu/europeaid/work/onlineservices/pador/ manuals/pador-manual_en.pdf. An on-line training has been conceived to help you become familiar with PADOR. This training will be available on the PADOR website at the beginning of 2008. The PADOR training program functions with bandwidthheavy software. If your work environment cannot support the high-bandwidth required for this training, a CD-ROM version of the training is also available. To obtain a CD-ROM version of this training, send your request by email to: europeaid-onlineregistration-hd@ec.europa.eu Your message must contain at least the data required below: Name, address and number of CDs requested (maximum 5) of CD-ROM in French, in English or in Spanish.
Who Needs to Register?

PADOR registration is open to all organisations which: are active and have capacities in the Development field ; require subventions from EuropeAid, on the long or short run; have officially registered statuses (or equivalent documents) and have their own established annual accounts; have the ability to speak on behalf of their members. In order for an entity to be identified as an organisation, it must have a legal status. In other words, to be recognized as such, an organisation must be legally registered in a country. The Commission deals only with the body signing the contracts (responsible only for the budget and the payments). Example (1): A laboratory working for a university does not have a legal status. Only its administrative headquarters have the authority to sign a contract. The administrative data that must be introduced in PADOR concerns the administrative headquarters, not the laboratory as its own entity. Example (2): A European organisation may have branches in several other countries. If a branch is legally registered in a country, with the authority to sign contracts and execute payments (on a bank account not linked to the headquarters), it will be considered eligible for grants, but the data introduced by the branch in PADOR must correspond to its own experience (at the branch level) and not the experience of the administrative headquarters. Please, note that registration in PADOR is not open to individuals.
Deadline
PADOR is accessible throughout the year. Every organisation can update or even create new entries at its own or whenever changes occur.
Languages
English, French, Spanish.

Non-state Actors and Local Authorities (1)
Tips and Tricks

Grant Size
1. In-country interventions: EC contribution between 20,000 1,000,000 . This is a general rule which can be adapted per local circumstances. 2. Global, multi-country/regional initiatives: EC contribution between 500,000 4,000,000 .

Name of Grant Programme
Non-state Actors and Local Authorities in Development. Objective 1 Actions in developing countries.
Own Contribution
Co-financing rules are adapted to different types of actors. The EC funds 90% of eligible costs for Southern non-state actors and local authorities 75% of eligible costs for European Union non-state actors and local authorities. The balance must be financed from the applicants or partners own resources, or from sources other than the European Community budget or the European Development Fund.
Background
The Non-state Actors and Local Authorities in Development Programme is part of the new external assistance package for the period 2007 to 2013. It supports non-state actors (NSA) and local authorities (LA) in developing countries. The primary objective of this programme is the eradication of poverty in the context of sustainable development, including pursuit of the Millennium Development Goals (MDG). Other major objectives include good governance and human rights, which are cross-cutting issues to be mainstreamed in interventions in partner countries. This programme primarily targets interventions in the field. It is chiefly implemented in countries and regions where geographical programmes do not provide for any financial support for non-state actors or local authorities owing to weak political commitment, in subregions out of the countrys programme reach or in situations of difficult partnerships, fragile States, post-conflict, political instability, etc. The programme replaces two budget lines from the previous financing period: NGO co-financing and decentralised cooperation Its legal base is the development cooperation . instrument (Article 14). Non-state Actors and Local Authorities in Development is complementary to geographic assistance. Projects funded by this programme are required to provide distinctive added value to conventional geographic assistance. The European Commission estimates added value by associating various non-state actors to their independence from the State, their proximity to and understanding of constituencies, their capacity to articulate their specific interests and their ability to bridge a critical gap between strategic goals, and their practical grasp of the situation at hand. The budget envelope for 2007 to 2010 is 903.32 million. It has three different objectives which are handled differently. This chapter covers objective 1 Actions in developing countries Objective 1 receives 82% of the total envelope, ie . 740.73 million. Objective 1 is implemented in two ways: 1. In-country interventions and 2. Global, multi-country/regional initiatives.
Funding Priorities
Funding priorities are outlined in the multi-annual strategy (20072010) and are further refined in the annual action plan. The Annual Action Plan specifies objectives, pursued actions and fields of intervention, expected results, total amount of financing per type of action, management procedures, and indicative implementation timetables. Objective 1 of the programme promotes an inclusive and empowered society for developing countries and regions. Interventions are expected to strengthen the capabilities of civil-society organisations and local authorities in partner countries, focussing efforts toward facilitating their involvement in the policy-making process, and their ability to deliver basic services to the poorest peoples in developing countries. Objective 1 Actions in developing countries is divided into two sub-fields: 1. In-country interventions: Actions are funded in countries where the situation is not conducive to NSA/LA involvement in the development process and where populations are both out of reach for mainstream services and excluded from policy-making processes. Project proposal must contribute to Capacity-building of Non-State Actors and local authorities, in order to strengthen their participation in poverty reduction and sustainable development strategies Acceptance by governments to mainstream institutional support and capacity-building provisions for local development structures , in particular in-country circumstances which are not conducive to NSA and local authority involvement in the development process Changes in government policy and practice towards NSA and local authorities in favour of their involvement in the
Types of Grant
Co-funding projects.

development process, including changes in legislation, removal of obstacles and/or improved government commitment regarding involvement of NSA and local authorities Degree of participation of the poorest sections of the population in developing countries, including particularly marginalised and vulnerable groups out of reach for mainstream services and excluded from policy-making processes Number of quality partnerships established promoting networking and alliances between a wide range of different stakeholders from the EU and partner countries (SouthSouth and North-South) Increase in interaction between state and non-state actors in different contexts, including non-state actor involvement in policy dialogue with government and capability to play a role in oversight Capacity for workers organisations and employers to engage in social dialogue and promote corporate social responsibility (CSR) Strengthening citizens capacity to take action, defend their rights and take part in the political debate at local, national and international levels.
their partners, not acting as an intermediary. The applicant must be able to demonstrate to have regularly carried out activities in the field of development of the kind covered by this programme at least during the last five years at the time of the submission of an application. In case of projects carried out by European or nonnational actors, a partnership with a local actor must be demonstrated and projects shall respond to an initiative emanating from the local partner. Geographic criteria: 1. In-country interventions: Actions must take place in the country covered by the call for proposals. 2. Global, multi-country/regional initiatives: Actions must take place in at least two developing countries.
Guidelines
Guidelines are provided with each call for proposals and can be downloaded from EuropeAids website http:// ec.europa.eu/europeaid/cgi/frame12.pl. In addition, two documents regulate the implementation of EC assistance: Rules and Procedures available at http://ec.europa.eu/ europeaid/work/procedures/documents/legislation/ rules_and_procedures/2007_finalannexever1_en.pdf. This document explains the basic principles for the implementation of an action, which is supported by a grant from the EC. The Practical Guide to Contract Procedures for EC External Actions (PRAG) available at http://ec.europa.eu/ europeaid/work/procedures/implementation/common_ documents/practical_guide/new_prag_final_en.pdf. The purpose of the PRAG is to provide users with all the information necessary to undertake procurement or a grant procedure from initiation to the award of contracts. The annexes cover both the procurement phase and the execution of contracts.
Where appropriate, initiatives and projects may have a cross-border character and/or involve national communities living abroad (such as Diaspora organisations). 2. Multi-country, global and regional interventions: Project proposal must contribute to: Increased number of trans-national exchanges, confidence building, networking and coordination activities between Non-state Actors and local authorities (North-South, South-South); Increase in local civil society and local authorities support for and involvement in global and regional development processes and dialogues; Dissemination of best practices at global or regional level and replication at national or local level. Initiatives and projects with a supranational dimension are expected to demonstrate an added value vis--vis the country programmes and to increase the support of local populations and their involvement in regional integration processes.
Project Duration
1. In-country interventions: 1-5 years. 2. Global, multi-country/regional initiatives: 2-5 years.
Applicants: In order to be eligible for a grant, applicants must be legal persons, be non-profit-making, and be nationals of a Member State of the European Union or of one of the partner countries in which the action will take place. In addition the applicant should be a Non-State Actor2 (NSA) or Local Authority (LA) constituted in accordance with the legislation in force in the country concerned. NSA must have been registered for at least five years at the time of the submission of an application and be directly responsible for the preparation and management of the action with
Deadline
Calls for proposals are usually published in December or January. The deadlines for submission are one month later.
Application Forms
The application forms are provided with each call for proposals and can be downloaded from EuropeAids website

Tips and Tricks
http://ec.europa.eu/europeaid/cgi/frame12.pl. This includes templates for the concept note, the full application form, the logframe and the budget.
Calls managed by EuropeAid in 2007/2008:

African, Caribbean and Pacific states: Benin, Burkina Faso, Burundi, Cape Verde, Comoros, Djibouti, Ethiopia, Gambia, Ghana, Haiti, Kiribati, Lesotho, Liberia, Maldives, Mali, Mauritania, Moldova, Niger, Nigeria, Sao Tome & Principe, Senegal, Solomon Islands, Swaziland, Tanzania, Timor-Leste, Togo and Tuvalu. Asia: Afghanistan, Bhutan, China, Iran, Mongolia, North Korea, Uzbekistan Eastern Europe, Mediterranean and Middle East: Azerbaijan

Applications follow a two-step procedure. Once a calls for proposals has been published on EuropeAids website http:// ec.europa.eu/europeaid/cgi/frame12.pl, applicants must first hand in a concept note. If this concept note is accepted, a full proposal needs to be submitted. 1. In-country interventions: The calls are either managed centrally by EuropeAid in Brussels or they are managed in-country by the EC delegation. The management of calls may vary from year to year. In 2007, the countries listed in box 1 where managed by EC delegations and the countries listed in box 2 where managed centrally. Calls for proposals will be published locally and on the EuropeAid website. EC delegations are responsible for selecting proposals and for signing and managing the contracts. 2. Global, multi-country/regional initiatives: The calls are managed by the EuropeAid Cooperation Office in Brussels.
Language
English, French, Spanish or Portuguese.
Calls managed by EC delegations in 2007/2008:

African, Caribbean and Pacific states: Angola, Cameroun, Chad, Congo-Brazzaville, Cuba, DRC, Equatorial Guinea, Eritrea, Guinea-Bissau, Guinea-Conakry, Guyana, Ivory Coast, Kenya, Madagascar, Malawi, Mozambique, PNG, RCA, Rwanda, Samoa, Sierra Leone, Somalia, Sudan, Uganda, Vanuatu, Zambia, Zimbabwe Asia: Bangladesh, Burma / Myanmar, Cambodia, India, Indonesia, Kazakhstan, Kyrgyzstan, Laos, Nepal, Pakistan, Philippines, Sri Lanka, Tajikistan, Vietnam Eastern Europe, Mediterranean and Middle East: Armenia, Belarus, Georgia, Syria, West Bank and Gaza Strip, Yemen Central and South America: Argentina, Bolivia, Brazil, Chile, Colombia, Ecuador, El Salvador, Guatemala, Honduras, Nicaragua, Paraguay, Peru, Uruguay, Venezuela
Tips
In order to succeed in accessing EC funds, a capable understanding of the rules and procedures of the calls is crucial. Little administrative mistakes, such as submission after the deadline or missing documents, will lead to an immediate rejection, therefore NGOs considering responding to a call should carefully read the guidelines. Clearly, project objectives should directly be linked to the objectives of the call. Applicants should also read the relevant policy papers and refer to them, when appropriate. EC officials use an EC handbook explaining how to draft and manage a proposal. This document can also be useful for NGOs, especially part 2 on the logical framework approach. It is called Aid Delivery methods Volume 1 Project Cycle Management Guidelines http://ec.europa.eu/europeaid/ reports/pcm_guidelines_2004_en.pdf. NGOs with little experience in applying for EC funding should consider participating in other NGOs projects funded by the EC. As a junior partner they can build their capacity and become better acquainted to EC requirements without taking full liability for a project. Consult and liaise with both the EC Delegation in the beneficiary country and the Brussels-based officials. Another source of information is CONCORD Europe, the European confederation of relief and development NGOs (contact details below). You also may be able to obtain support from your national NGO platform.

CONCORD Secretariat aisbl 10 Sq. Ambiorix 1000 Brussels Belgium Phone: +32 2 743 87 60 Fax: +32 2 732 19 34 secretariat@concordeurope.org http://www.concordeurope.org/
Address
Official name: European Community Acronym EC Department European Commission EuropeAid Cooperation Office Unit F.3: Central management of thematic budget lines PA DEV Phone +(32) 2 2953811 Website http://ec.europa.eu/europeaid/index_en.htm Address European Commission EuropeAid Co-operation Office Unit F.3: Central management of thematic budget lines PA DEV B 1049 Brussels Belgium EC delegation see the website of the EC delegation in your country: http://ec.europa.eu/external_relations/delegations/intro/web.htm
Non-State Actors include: non governmental organisations, organisations representing indigenous peoples, organisations representing national and/or ethnic minorities, local traders associations and citizens groups, cooperatives, trade unions, organisations representing economic and social interests, organisations fighting corruption and fraud and promoting good governance, civil rights organisations and organisations combating discrimination, local organisations (including networks) involved in decentralised regional cooperation and integration, consumer organisations, womens and youth organisations, teaching, cultural, research and scientific organisations, universities, churches and religious associations and communities, the media and any non governmental associations and independent foundations, including independent political foundations.

Tips and Tricks

Types of Grant

Non-state Actors and Local Authorities in Development. Objective 2 Awareness raising and development education in the EU and acceding countries for development issues.
Grant Size
EC contribution between 100,000 1,000,000 . In new Member States the minimum is 25,000 .
Background
The European Community ranks as the worlds fifth largest aid donor accounting for 9% of global ODA. This equals net disbursements of 7.5 billion (USD 9.4 billion) in 2005. External assistance is managed by the European Commission. The EuropeAid Co-operation Office and EC delegations handle the practical side of external assistance, such as publishing calls for proposals. The Non-state Actors and Local Authorities in Development Programme is part of the new external assistance package for the period 2007 to 2013. It directly supports non-state actors (NSA) and local authorities (LA) in developing countries. The primary objective of this programme is the eradication of poverty in the context of sustainable development, including pursuit of the Millennium Development Goals (MDG). Other major objectives include good governance and human rights, which are cross-cutting issues to be mainstreamed in interventions in partner countries. This programme primarily targets interventions in the field. It is chiefly implemented in countries and regions where geographical programmes do not provide for any financial support to non-state actors or local authorities owing to weak political commitment, in subregions out of the countrys programme reach, or in situations of difficult partnerships, fragile States, post-conflict, political instability, etc. The programme replaces two budget lines from the previous financing period: NGO co-financing and decentralised cooperation Its legal base is the development cooperation . instrument (Article 14). Non-state Actors and Local Authorities in Development is meant to be complementary to geographic assistance. Projects funded by this programme must show distinctive added value to conventional geographic assistance. The European Commission measures added value by associating various non-state actors in their independence from the State, their proximity to and understanding of constituencies, their competence in articulating their specific interests, and their ability to bridge a critical gap between strategic goals and practicality of their situation. The budget envelope for 2007 to 2010 is 903.32 million. It has three different objectives which are each handled differently. This chapter covers objective 2 Awareness raising and development education in the EU and acceding countries for development issues Objective 1 receives 14% of the total . envelope, i.e. 126.47 million.
Own Contribution
The EC funds a maximum of 75% of eligible costs. For NGOs from new Member States, a maximum of 90% of eligible costs are funded. The balance must be financed from the applicants or partners own resources, or from sources other than the European Community budget or the European Development Fund.
Funding Priorities
Funding priorities are outlined in the multi-annual strategy (20072010) and are further refined in the annual action plan. The Annual Action Plan specifies objectives, pursued actions and fields of intervention, expected results, total amount of financing per type of action, management procedures and indicative implementation timetables. Objective 2 of the programme promotes awareness, raising and development education in the EU, and utilising countries for development issues. The following themes are priorities: Public support for the Millennium Development Goals agenda, with a particular focus on sub-Saharan Africa Coherence of development goals, with a particular focus on areas of public interest with common development goals such as migration, trade, security, human rights, social dimension of globalisation and decent work, .environment, and HIV/AIDS; Media and development Actions taken through these channels for development should be supported through formal and informal education, and special attention is given to awareness-raising and development education in the new member states (EU 12). Project proposals must contribute to Increased public awareness of global interdependencies between the EU and developing countries, support for action against poverty, and more equitable North-South relations; Change in attitudes and improved public understanding of the issues as well as difficulties facing developing countries and their peoples; Degree of integration of development issues into formal and non-formal education systems in Member States and acceding countries, ensuring inclusion of the development dimension in global agendas such as democracy, active citizenship, intercultural understanding etc;

Level of commitment to promoting policy coherence, and degree to which coorperative development objectives are accounted for in all EU policies which incorporate likely impacts on developing countries; During humanitarian crises, moving beyond solidarity to support for long-term, structural development processes, inter alia, via a responsible media committed to informed action; Extent of mobilisation in new Member States and acceding countries including through networking, campaign work, exchange of experience, and best practices. Actions should be integrated with development and education policies at both national and European levels. Activities in one country are eligible for funding, but preference will be given to cross-border and multi-actor initiatives. While they are carried out in Europe, partners in developing countries should play an active part where appropriate.
In addition, two documents regulate the implementation of EC assistance: Rules and Procedures available at http://ec.europa.eu/ europeaid/work/procedures/documents/legislation/ rules_and_procedures/2007_finalannexever1_en.pdf. This document explains the basic principles for the implementation of an action, which is supported by a grant from the EC. The Practical Guide to Contract Procedures for EC External Actions (PRAG) available at http://ec.europa.eu/ europeaid/work/procedures/implementation/common_ documents/practical_guide/new_prag_final_en.pdf. The purpose of the PRAG is to provide users with all the information necessary to undertake procurement or a grant procedure from initiation to the award of contracts. The annexes cover both the procurement phase and the execution of contracts.
Applicants: In order to be eligible for a grant, applicants must be legal persons and be non-profit-making. They must be nationals of a member state of the European Union and be NonState Actors (NSA) 3 or Local Authorities (LA) constituted in accordance with the legislation in force in the country concerned (NSA must have been registered for at least three years at the time of the submission of an application. As far as organisations from the twelve new Members States are concerned, this legal existence requirement can be reduced to two years). They must be directly responsible for the preparation and management of the action with their partners, not acting as an intermediary and be able to demonstrate to have regularly carried out activities in the field of development and/or development education/ awareness-raising. NSA and LA from the 15 old Member States of the European Union must have carried out such development activities at least during the last three years at the time of the submission of an application. For NSA and LA from the twelve new member states, this requirement is limited to the last two years. Geographic criteria: Actions must take place in one or more EU Member States. If duly justified by the nature of the action, certain project activities may take place in other countries, in particular in developing countries, provided that these activities constitute only a minor part of the action and that they contribute directly to the objectives of the programme.
Project Duration
13 years.
Deadline
Application Forms
The application forms are provided with each call for proposals and can be downloaded from EuropeAids website http://ec.europa.eu/europeaid/cgi/frame12.pl. This includes templates for the concept note, the full application form, the logframe and the budget.

Applications follow a two-step procedure. Once a calls for proposals has been published on EuropeAids website http:// ec.europa.eu/europeaid/cgi/frame12.pl, applicants first hand in a concept note. If this concept note is accepted a full proposal needs to be submitted. The procedure is managed by the EuropeAid Cooperation Office in Brussels.
Language
English, French, German, Spanish or Portuguese.
Guidelines
Guidelines are provided with each call for proposals and can be downloaded from EuropeAids website http://ec.europa.eu/ europeaid/cgi/frame12.pl.

Tips and Tricks

Address European Commission EuropeAid Co-operation Office Unit F.3: Central management of thematic budget lines PA DEV B 1049 Brussels Belgium EC delegation see the website of the EC delegation in your country: http://ec.europa.eu/external_relations/delegations/ intro/web.htm
Tips
In order to succeed in accessing EC funds, a capable understanding of the rules and procedures of the calls is crucial. Little administrative mistakes, such as submission after the deadline or missing documents, will lead to an immediate rejection. Therefore NGOs considering responding to a call should carefully read the guidelines. Clearly, project objectives should directly be linked to the objectives of the call and applicants should read the relevant policy papers and refer to them when appropriate. EC officials use an EC handbook explaining how to draft and manage a proposal. This document can also be useful for NGOs especially part 2 on the logical framework approach. It is called Aid Delivery methods Volume 1 Project Cycle Management Guidelines http://ec.europa.eu/europeaid/reports/ pcm_guidelines_2004_en.pdf. NGOs with little experience in applying for EC funding should consider participating in other NGOs projects funded by the EC. As a junior partner they can build their capacity and become acquainted with EC requirements without taking full liability for a project. Consult and liaise with both the EC Delegation in the beneficiary country and the Brussels-based officials. Another source of information is CONCORD Europe, the European confederation of relief and development NGOs (contact details below). You might also receive assistance from your national NGO platform. CONCORD Secretariat aisbl 10 Sq. Ambiorix 1000 Brussels Belgium Phone: +32 2 743 87 60 Fax: +32 2 732 19 34 secretariat@concordeurope.org http://www.concordeurope.org
Non-state actors include: non governmental organisations, organisations representing indigenous peoples, organisations representing national and/or ethnic minorities, local traders associations and citizens groups, cooperatives, trade unions, organisations representing economic and social interests, organisations fighting corruption and fraud and promoting good governance, civil rights organisations and organisations combating discrimination, organisations from developing countries (including networks) involved in decentralised regional cooperation and integration, consumer organisations, womens and youth organisations, teaching, cultural, research and scientific organisations, universities, churches and religious associations and communities, the media and any non governmental associations and independent foundations, including independent political foundations.
Address
Official name: European Community Acronym EC Department European Commission EuropeAid Cooperation Office Unit F.3: Central management of thematic budget lines PA DEV Phone +(32) 2 2953811 Website http://ec.europa.eu/europeaid/index_en.htm


Non-state Actors and Local Authorities in Development. Objective 3 Facilitate coordination and communication of non-state actors and local authority networks in the EU and acceding countries .
networks in the EU and acceding countries Objective 3 . receives 2% of the total envelope, ie 18.07 million.
Types of Grant
Grant Size
EC contribution between 100,000 1,000,000 .
Background
The European Community ranks as the worlds fifth largest aid donor accounting for 9% of global ODA. This equals net disbursements of 7.5 billion (USD 9.4 billion) in 2005. External assistance is managed by the European Commission while the EuropeAid Co-operation Office and EC delegations handle the practical side of external assistance, such as publishing calls for proposals. The Non-state Actors and Local Authorities in Development Programme is part of the new external assistance package for the period 2007 to 2013. It supports non-state actors (NSA) and local authorities (LA) in developing countries. The primary objective of this programme is the eradication of poverty in the context of sustainable development, including pursuit of the Millennium Development Goals (MDG). Other major objectives include good governance and human rights, which are cross-cutting issues to be mainstreamed in interventions in partner countries. This programme primarily targets interventions in the field. It is chiefly implemented in countries and regions where geographical programmes do not provide for any financial support for non-state actors or local authorities owing to weak political commitment, in subregions out of the countrys programme reach, or in situations of difficult partnerships, fragile States, post-conflict, political instability, etc. The programme replaces two budget lines from the previous financing period: NGO co-financing and decentralised cooperation Its legal base is the development cooperation . instrument (Article 14). Non-state Actors and Local Authorities in Development is meant to be complementary to geographic assistance. Projects funded by this programme must show distinctive added value to conventional geographic assistance. The European Commission measures added value by associating various non-state actors in their independence from the State, their proximity to and understanding of constituencies, their competence in articulating their specific interests, and their ability to bridge a critical gap between strategic goals and practicality of their situation. The budget envelope for 2007 to 2010 is 903.32 million. It has three different objectives which are each handled differently. This chapter covers objective 3 Facilitate coordination and communication of non-state actors and local authority
Own Contribution
The EC funds a maximum of 75% of eligible costs. For NGOs from new Member States, maximum 90% of eligible costs are funded. The balance must be financed from the applicants or partners own resources, or from sources other than the European Community budget or the European Development Fund.
Funding Priorities
Funding priorities are outlined in the multi-annual strategy (20072010) and are further refined in the annual action plan. The Annual Action Plan specifies objectives, pursued actions and fields of intervention, expected results, total amount of financing per type of action, management procedures and indicative implementation timetables. Objective 3 of the programme promotes coordination between stakeholders networks in Europe, within their organisations and with Community institutions. The objective is to support the development and consolidation of dialogue between NorthNorth stakeholder organisations and between these organisations and Community institutions, as priority is given to: Information networks and exchange of best practices within and among their organisations Dialogue and exchange of best practice between different types of stakeholders, including between non-state actors and local authorities Interaction of such organisations or networks with the EU institutions Project proposals must contribute to: Level and quality of the stakeholders potential to demonstrate leadership, analytical and advocacy skills, and engage in constituency building; Strengthening Non-state Actor and Local Authority networks and platforms, including their means to build trans-national alliances and to disseminate best practices Number of multi-actor partnerships established and consolidated exchanges between different types of Nonstate Actors and local authorities networks, within their organisations and with Community institutions; Capacity for non-state actor and local authority platforms

Tips and Tricks

Project Duration
1036 months.
in new Member States and acceding countries to play an active role in their countries and at the EU level, including ensuring smooth integration of EU development policies.
Applicants: In order to be eligible for a grant, applicants must be legal persons and be non-profit-making. They must be nationals of a member state of the European Union and be Non-State Actors (NSA)4 or Local Authorities (LA) constituted in accordance with the legislation in force in the country concerned (NSA must have been registered for at least three years at the time of the submission of an application. As far as organisations from the twelve new Members States are concerned, this legal existence requirement can be reduced to two years). They must be directly responsible for the preparation and management of the action with their partners, not acting as an intermediary and be able to demonstrate to have regularly carried out activities in the field of development and/or development education/awareness-raising. NSA and LA from the 15 old Member States of the European Union must have carried out such development activities at least during the last three years at the time of the submission of an application. For NSA and LA from the twelve new member states, this requirement is limited to the last two years. Geographic criteria: Actions must take place in one or more EU Member States. If duly justified by the nature of the action, certain project activities may take place in other countries, in particular in developing countries, provided that these activities constitute only a minor part of the action and that they contribute directly to the objectives of the programme.
Deadline
Application Forms

Applications follow a two-step procedure. Once a calls for proposals has been published on EuropeAids website http:// ec.europa.eu/europeaid/cgi/frame12.pl, applicants first hand in a concept note. If this concept note is accepted a full proposal needs to be submitted. The procedure is managed by the EuropeAid Cooperation Office in Brussels.
Language
English, French, Spanish or Portuguese.
Tips
In order to succeed in accessing EC funds, a capable understanding of the rules and procedures of the calls is crucial. Little administrative mistakes, such as submission after the deadline or missing documents, will lead to an immediate rejection. Therefore NGOs considering responding to a call should carefully read the guidelines. Clearly, project objectives should directly be linked to the objectives of the call and applicants should read the relevant policy papers and refer to them when appropriate. EC officials use an EC handbook explaining how to draft and manage a proposal. This document can also be useful for NGOs especially part 2 on the logical framework approach. It is called Aid Delivery methods Volume 1 Project Cycle Management Guidelines http://ec.europa.eu/europeaid/ reports/pcm_guidelines_2004_en.pdf. NGOs with little experience in applying for EC funding should consider participating in other NGOs projects funded by the EC. As a junior partner they can build their capacity and become better acquainted with EC requirements without taking full liability for a project. Consult and liaise with both the EC Delegation in the beneficiary country and the Brussels-
Guidelines
Guidelines are provided with each call for proposals and can be downloaded from EuropeAids website http://ec.europa. eu/europeaid/cgi/frame12.pl. In addition, two documents regulate the implementation of EC assistance: Rules and Procedures available at http://ec.europa.eu/ europeaid/work/procedures/documents/legislation/ rules_and_procedures/2007_finalannexever1_en.pdf. This document explains the basic principles for the implementation of an action, which is supported by a grant from the EC. The Practical Guide to Contract Procedures for EC External Actions (PRAG) available at http://ec.europa.eu/ europeaid/work/procedures/implementation/common_ documents/practical_guide/new_prag_final_en.pdf. The purpose of the PRAG is to provide users with the necessary information to undertake procurement or a grant procedure from initiation to the award of contracts. The annexes cover both the procurement phase and the execution of contracts.

based officials. Another source of information is CONCORD Europe, the European confederation of relief and development NGOs (contact details below). You might also receive support from your national NGO platform. CONCORD Secretariat aisbl 10 Sq. Ambiorix 1000 Brussels Belgium Phone: +32 2 743 87 60 Fax: +32 2 732 19 34 secretariat@concordeurope.org http://www.concordeurope.org
Address
Official name: European Community Acronym EC Department European Commission EuropeAid Cooperation Office Unit F.3: Central management of thematic budget lines PA DEV Phone +(32) 2 2953811 Website http://ec.europa.eu/europeaid/index_en.htm Address European Commission EuropeAid Co-operation Office Unit F.3: Central management of thematic budget lines PA DEV B 1049 Brussels Belgium
Non-state actors include: non governmental organisations, organisations representing indigenous peoples, organisations representing national and/or ethnic minorities, local traders associations and citizens groups, cooperatives, trade unions, organisations representing economic and social interests, organisations fighting corruption and fraud and promoting good governance, civil rights organisations and organisations combating discrimination, organisations from developing countries (including networks) involved in decentralised regional cooperation and integration, consumer organisations, womens and youth organisations, teaching, cultural, research and scientific organisations, universities, churches and religious associations and communities, the media and any non governmental associations and independent foundations, including independent political foundations.

Investing in People
Tips and Tricks

Own Contribution
The EC funds up to 90% of eligible costs. Full financing is possible in cases where it is seen as essential in order to carry out the action. If full financing is requested, this has to be properly justified in the project proposal.
Investing in People
Investing In People.
Background
The Investing In People (IIP) thematic programme is part of the new external assistance package for the period 2007 to 2013. The overall objective of the programme is to help the ECs partner countries to improve their level of human and social development by achieving the Millennium Development Goals. Priority is given to the countries with the most critical indications for the need for human and social development. The following sectors are covered by calls for proposals: Good health for all: fight against poverty, diseases targeting the major communicable diseases, improving reproductive and sexual health in developing countries, improving equitable access to health providers, commodities and health services Gender equality Other aspects of human and social development: Culture, Employment and social cohesion, Youth and children The programme replaces previous budget lines in the areas of health, especially on sexual and reproductive health, communicable diseases and health-related research programmes, plus gender equality and education. The programme is based on the Communication from the Commission on 25 January 2006 regarding External Action: Investing in people. The basic act for the IIP is Article 12 of the Development Cooperation Instrument (DCI). IIP supports activities that supplement EC-supported geographic cooperation. Specifically, the programme focuses on knowledge generating, policy-developing, innovationstimulating and capacity-building activities, while also offering funding through global initiatives for direct action in countries with critical MDG indicators. The budget envelope for 2007 to 2010 is 541 million.
Funding Priorities
Funding priorities are outlined in the multi-annual strategy (20072013) and are further refined in the annual action plan. The Annual Action Plan specifies objectives, pursued actions and fields of intervention, expected results, total amount of financing per type of action, management procedures and indicative implementation timetables. These documents can be accessed on: http://ec.europa.eu/ europeaid/where/worldwide/health/working-documents_ en.htm. Between 2007 and 2010, calls for proposals will be launched on the following topics: Strengthening health systems and improving health services in response to human resources crises and emerging health problems. Confronting main communicable diseases (HIV/AIDS, malaria and tuberculosis), and neglected and emerging diseases through supporting access to prevention, care, treatment, and support. This includes financing for mapping and analysis in the area of non-communicable diseases, and support to capacity-building amongst NGOs. Implementation of the Cairo Agenda, including provision of Commodities and supporting civil society organisations in the countries with the worst indicators; this includes financing policy conferences and workshops. Further the programme forsees funding actions in countries with critical indicators toward access to safe, accessible, affordable and reliable reproductive and sexual health care services, supplies, education and information, including a variety of information on family planning methods and safe motherhood, with delivery of such services as part of humanitarian aid. Gender equality and womens empowerment. This includes strengthening policy, advocacy and service delivery faculties for womens NGOs and associations dedicated to the advancement of womens rights. Protection of children and youth, and promoting children and youth participation in development. This programme line provides support for the identification and development of effective and representative models to involve children in the development and implementation of policies affecting them, as well as support to pilot programs putting these models in practice. Further, it also targets initiatives aimed at promoting productive employment and decent employment for youth, including transfer of best practices, advocacy, combined vocational training/productive schemes, incentives for private sectors, and programmes on key social services. Finally,
Types of Grant
Grant Size
Rules on minimum and maximum grant sizes are different in each call for proposal. So far, eligible size of projects varies between 150,000 and 1 million 5.

Investing in People
it finances capacity-building for NGOs and associations dedicated to the prevention of all forms of child labour, trafficking and violence against children.
Application Forms
The eligibility criteria differ from one call for proposals to another. Geographically, some calls for proposals target actions inside the EU only, others target European neighbourhood countries (for a list see annex 1) and others are open to actions worldwide. Depending on the call for proposal, different criteria apply to the type of actors eligible for granting. In general, applicants must be legal persons and be non-profit-making. They must be nationals of an EU Member State, one of the member states of the European Economic Area, one of the official EU candidate countries, a country in receipt of assistance under a pre accession instrument, or one of the beneficiary countries (this nationality obligation does not apply to international organisations).

Calls for proposals are published on EuropeAids website http://ec.europa.eu/europeaid/cgi/frame12.pl. They can either follow an open procedure or a restricted procedure. 1. Open procedure Under open calls for proposals, applicants need to submit all application documents at once. This includes a full proposal, partnership statements, budgets and logframe as well as a legal entity sheet and a financial identification form. If selected, the applicant will be required to provide further documentation such as statutes of the organisations, annual activities report or an external audit report. 2. Restricted procedure Under restricted calls for proposals, applicants first submit a 4-page concept note. After a first round of selection, successful applicants are invited to submit a full proposal, partnership statements, budgets and logframe as well as a legal entity sheet and a financial identification form. If selected, the applicant will be required to provide further documentation such as statutes of the organisations, annual activities report or an external audit report.
Guidelines
Guidelines are provided with each call for proposals and can be downloaded from EuropeAids website http:// ec.europa.eu/europeaid/cgi/frame12.pl. In addition, two documents regulate the implementation of EC assistance: Rules and Procedures available at http://ec.europa.eu/ europeaid/work/procedures/documents/legislation/ rules_and_procedures/2007_finalannexever1_en.pdf. This document explains the basic principles for the implementation of an action, which is supported by a grant from the EC. The Practical Guide to Contract Procedures for EC External Actions (PRAG) available at http://ec.europa.eu/ europeaid/work/procedures/implementation/common_ documents/practical_guide/new_prag _final_en.pdf. The purpose of the PRAG is to provide users with all the information necessary to undertake procurement or a grant procedure from initiation to the award of contracts. The annexes cover both the procurement phase and the execution of contracts.
Language
English, French, in some cases Spanish.
Tips
In order to succeed in accessing EC funds, a capable understanding of the rules and procedures of the calls is crucial. Little administrative mistakes, such as submission after the deadline or missing documents, will lead to an immediate rejection. Therefore NGOs considering responding to a call should carefully read the guidelines. Clearly, project objectives should directly be linked to the objectives of the call and applicants should read the relevant policy papers and refer to them when appropriate. Health-related policies, strategies and other relevant documents are listed at http://ec.europa.eu/europeaid/where/ worldwide/health/working-documents_en.htm. Gender equality policies, strategies and other relevant documents are listed at http://ec.europa.eu/europeaid/where/ worldwide/gender/working-documents_en.htm. EC officials use an EC handbook explaining how to draft and manage a proposal. This document can also be useful for NGOs
Project Duration
The criteria for project duration differ from one call for proposals to another.
Deadline
Calls for proposals are published all year long.

Investing in People
Tips and Tricks
especially part 2 on the logical framework approach. It is called Aid Delivery methods Volume 1 Project Cycle Management Guidelines http://ec.europa.eu/europeaid/reports/pcm_ guidelines_2004_en.pdf. NGOs with little experience in applying for EC funding should consider participating in other NGOs projects funded by the EC. As a junior partner they can build their capacity and become better acquainted with EC requirements without taking full liability for a project. Consult and liaise with both the EC Delegation in the beneficiary country and the Brusselsbased officials. Another source of information is CONCORD Europe, the European confederation of relief and development NGOs (contact details below). You might also receive support from your national NGO platform. CONCORD Secretariat aisbl 10 Sq. Ambiorix 1000 Brussels Belgium Phone: +32 2 743 87 60 Fax: +32 2 732 19 34 secretariat@concordeurope.org http://www.concordeurope.org
Address
Official name: European Community Acronym EC Department: European Commission EuropeAid Cooperation Office Unit F.3: Central management of thematic budget lines PA DEV Phone +(32) 2 2953811 Website: http://ec.europa.eu/europeaid/index_en.htm Address European Commission EuropeAid Co-operation Office Unit F.3: Central management of thematic budget lines PA DEV B 1049 Brussels Belgium EC delegation see the website of the EC delegation in your country: http://ec.europa.eu/external_relations/delegations/ intro/web.htm
Based on Annual Action Plan 2007

Democracy and Human Rights (1)

European Instrument for Democracy and Human Rights . Objective 1 Enhancing respect for human rights and fundamental freedoms in countries and regions where they are most at risk .
This chapter covers objective 1 Enhancing respect for human rights and fundamental freedoms in countries and regions where they are most at risk which receives 10% of the total envelope, ie 56 million.
Types of Grant
Background
The European Instrument for Democracy and Human Rights (EIDHR) is part of the new external assistance package for the period 2007 to 2013. In place from 1 January 2007 onwards, the overall objective of the instrument is to contribute to the development and consolidation of democracy and the rule of law, and of respect for all human rights and fundamental freedoms. The EIDHR takes an integrated approach to democracybuilding and the protection and promotion of human rights, and seeks to make a key contribution to the European Consensus on Development. Working with, for and through civil society organisations is key to this instrument. On the one hand, it promotes the kind of open society which civil society requires in order to thrive; on the other hand, it supports civil society by becoming an effective force for dialogue and reform relying on the role of men, women and children as individuals with the power, capacity and will to create development. The overall EIDHR budget for the period of 2007 to 2010 is 554.4 billion. It has five different objectives which are handled differently: Objective 1: Strengthening the degree of respect for human rights and fundamental freedoms in countries and regions where they are most at risk; Objective 2: Strengthening the role of civil society in promoting human rights and democratic reform, in supporting the peaceful conciliation of group interests and in consolidating political participation and representation; Objective 3: Supporting actions on human rights and democracy issues in areas covered by EU Guidelines, including on human rights dialogues, on human rights defenders, on the death penalty, on torture, and on children and armed conflict; Objective 4: Supporting and strengthening the international and regional framework for the protection of human rights, justice, the rule of law and the promotion of democracy; Objective 5: Building confidence in and enhancing the reliability and transparency of democratic electoral processes, in particular through election observation. Tips and Tricks focuses primarily on the first three objectives which centre on civil society, while objective 4 and 5 support the international framework and EU election observation missions.
Grant Size
Between 150,000 and 1.2 million .
Own Contribution
The EC funds up to 80% of eligible costs. A grant may not be for less than 50 % of the total eligible costs of the action. Full financing is possible in cases where this is essential to carry out the action. If full financing is requested, this has to be justified in the project proposal. The balance must be financed from the applicants or partners own resources or from sources other than the European Community budget or the European Development Fund.
Funding Priorities
Funding priorities are outlined in the multi-annual strategy (20072010) and are further refined in the annual action plan. The Annual Action Plan specifies objectives pursued actions, and fields of intervention, expected results, total amount of financing per type of action, management procedures and indicative implementation timetables. Objective 1 of the programme focuses on situations where there is a serious lack of fundamental freedoms, where human security is most at risk, where human rights defenders are under the most pressure, where civil society operates with difficulty and where there is little room for political pluralism. Such situations are defined through indicators described under point 8. Its overall objective is to contribute in order to bring about positive changes in those situations. The results are expected to have a wide range of local stakeholders and civil society organisations gathered into broad coalitions with the ability to act politically in order to have local populations empowered and willing to continue claiming their rights beyond the lifecycle of the project. Support is provided to activities ameliorating the situation regarding in particular: the right to freedom of thought, conscience and religion; the right to freedom of opinion and expression, to information and to communicate, including freedom of the media, fight against censorship, and access to the internet; the right to freedom of peaceful assembly and association, including the right to form and join a trade union;

Tips and Tricks

to collection, publication and dissemination of information on human rights, including access to the internet; general censorship); Threatening and insecure environment, which seriously undermines right to life and physical and mental integrity (e.g. extra-judicial killings, death threats, beatings, torture and ill treatment during questioning or detention); Limitations on the right to a fair trial and due process (e.g. regular occurrences of disregard of due process, arbitrary arrests and detention, lack of impartial tribunal and appropriate jurisdiction, restrictions on the exercise of legal defence, legal harassment on baseless charges); Priority will be given to activities addressing situations where there are widespread problems and systematic violations over an extended period of time (as demonstrated by one of more of the indicators above). This situation has to be explained by grant applicants, with reference to independent monitoring reports. It can be limited to a particular region or may affect only a particular group in a country, which otherwise is less repressive. Trans-national and regional activities may also be supported provided the focus is on situations as described above.
the right to freedom of movement within the borders of a state, and the right to leave any country, including ones own, and to return to ones country; Provided that the focus is on freedoms identified above, projects can include actions on other entry points such as social, economic and cultural rights. Projects should be designed to include an appropriate mix of activities ranging from monitoring, public information, and awareness-raising to capacity-building and dialogues with key stakeholders.
There are no geographical restrictions. Eligible actors are primarily civil society organisations, based in the EU, in the region or in the country itself. If possible, local partner organisations should be involved. They also can be organisations that have lost their legal personality for political reasons or groups of natural persons and organisations without legal personality and for which reimbursement of expenditure of activities will be eligible. International organisations may also be associated. In order to be eligible for a grant, applicants must be legal persons or an entity without legal personality and be nonprofit-making and belong to one of the following categories: civil society organisations, including non-governmental organisations and independent political foundations, community based organisations, and private sector agencies, institutions and organisations, and networks thereof at local, national, regional and international level; public sector agencies, institutions and organisations and networks at local, national, regional and international level; international parliamentary bodies; international and regional inter-governmental organisations as defined by Article 43 of the Implementing rules to the EC Financial Regulation6 and be directly responsible for the preparation and management of the action, not acting as an intermediary. No nationality restriction applies to applicants. The key considerations for assessing and prioritizing project proposals are the gravity of the situation and the effectiveness of the action. The gravity should be defined according to the following indicators: Limitations on the right to freedom of association (e.g. regular and widespread obstacles to registration of civil society organisations and their independent operation, forced closure of civil society organisations, and physical threats to their members); Limitations on the right to freedom of peaceful assembly (e.g. frequent prohibition or violent repression of peaceful protests); Limitations on the right to freedom of expression, to information and to communicate (e.g. regular repression of and major reprisals for criticism of public policies, obstacles
Guidelines
Guidelines are provided with each call for proposals and can be downloaded from EuropeAids website http://ec.europa. eu/europeaid/cgi/frame12.pl. In addition, two documents regulate the implementation of EC assistance: Rules and Procedures available at http://ec.europa.eu/ europeaid/work/procedures/documents/legislation/ rules_and_procedures/2007_finalannexever1_en.pdf. This document explains the basic principles for the implementation of an action, which is supported by a grant from the EC. The Practical Guide to Contract Procedures for EC External Actions (PRAG) available at http://ec.europa.eu/ europeaid/work/procedures/implementation/common_ documents/practical_guide/new_prag _final_en.pdf. The purpose of the PRAG is to provide users with all the information necessary to undertake procurement or a grant procedure from initiation to the award of contracts. The annexes cover both the procurement phase and the execution of contracts.
Project Duration
An action may not last fewer than 18 months nor exceed 36 months.

Deadline
A call for proposals is usually launched in November or December. It remains open all year with two deadlines per year for project assessment and selection. NGOs may submit their proposals at any time.
Application Forms

Applications follow a two-step procedure. Applicants hand in a concept note at any time during the year. If this concept note is accepted, a full proposal must be submitted. The calls are managed by the EuropeAid Cooperation Office in Brussels.
Language
English, French or Spanish.
Tips
Geography: Project can take place in one country, in a region, or they can be global in geographic scope. Global projects involve several regions as determined by the EC, for example European neighbourhood countries and ACP states. For information regarding which region a country falls into, refer to annex II. Projects may include operations out of country in neighbouring countries, with the diaspora or refugee community. They may also include trans-national and regional operations with regional networks or organisations, for example to develop peer pressure, provided they are targeted towards specific positive change in a given country situation. Partnerships: Although not mandatory, partnerships increase the likelihood to being selected. Sub-granting: The applicant may give financial support in the form of grants to third parties. 10,000 can be sub-granted to third parties and a total of 100,000 per project can be used for sub-granting in a single project. Complementary Strategy: All actions must complement existing geographical programmes (IPA, ENPI, DCI) and existing thematic programmes, especially those on Non-state actors and local authorities in development, on Investing in People, and on Cooperation with third countries in the areas of migration and asylum, all of which integrate the protection of human rights and reinforcement of democratic processes
in various ways. Activities planned under these thematic programmes will thus be outside the particular focus of the EIDHR. Mainstreaming: The instrument mainstreams gender equality, the rights of the child, the rights of indigenous peoples, and the rights of persons with disabilities. There is a wide scope for specific activities with and for these target groups and principles such as empowerment, participation, non-discrimination of vulnerable groups and accountability will be adequately taken into account. In order to succeed in accessing EC funds, a capable understanding of the rules and procedures of the calls is crucial. Little administrative mistakes, such as submission after the deadline or missing documents, will lead to an immediate rejection. Therefore NGOs considering responding to a call should carefully read the guidelines. Clearly, project objectives should directly be linked to the objectives of the call and applicants should read the relevant policy papers and refer to them when appropriate. EC officials use an EC handbook explaining how to draft and manage a proposal. This document can also be useful for NGOs especially part 2 on the logical framework approach. It is called Aid Delivery methods Volume 1 Project Cycle Management Guidelines http://ec.europa.eu/europeaid/reports/pcm_guidelines_2004_en.pdf. NGOs with little experience in applying for EC funding should consider participating in other NGOs projects funded by the EC. As a junior partner they can build their capacity and become better acquainted with EC requirements without taking full liability for a project. Consult and liaise with both the EC Delegation in the beneficiary country and the Brusselsbased officials. Another source of information is CONCORD Europe, the European confederation of relief and development NGOs (contact details below). You might also receive support from your national NGO platform. CONCORD Secretariat aisbl 10 Sq. Ambiorix 1000 Brussels Belgium Phone: +32 2 743 87 60 Fax: +32 2 732 19 34 secretariat@concordeurope.org http://www.concordeurope.org/

Tips and Tricks
Address
Official name: European Community Acronym EC Department: European Commission EuropeAid Cooperation Office Unit F.2: Central management of thematic budget lines PA RELEX Phone: +(32) 2 2953262 Website: http://ec.europa.eu/europeaid/index_en.htm Address: European Commission EuropeAid Co-operation Office Unit F.2: Central management of thematic budget lines PA RELEX B 1049 Brussels Belgium
Commission Regulation No 2342/2002, as amended by Commission Regulation No 478/2007: international organisations are international public sector organisations set up by intergovernmental agreements, and specialised agencies set up by such organisations; the International Committee of the Red Cross (ICRC) and the International Federation of National Red Cross and Red Crescent Societies are also recognised as international organisations. (http://ec.europa.eu/budget/documents/implement_control_en.htm).


European Instrument for Democracy and Human Rights. Objective 2: Strengthening the role of civil society in promoting human rights and democratic reform, in supporting the peaceful conciliation of group interests and in consolidating political participation and representation .
This chapter covers objective 2 Strengthening the role of civil society in promoting human rights and democratic reform, in supporting the peaceful conciliation of group interests and in consolidating political participation and representation which receives 38% of the total envelope, ie 208.4 million. Objective 2 is implemented in two ways: 1. country-based support schemes ( 161.4 million) and 2. trans-national and regional activities ( 47 million).
Types of Grant
Background
The European Instrument for Democracy and Human Rights (EIDHR) is part of the new external assistance package for the period 2007 to 2013. In place from 1 January 2007 onwards, the overall objective of this instrument is to contribute to the development and consolidation of democracy and the rule of law, as well as toward respect for all human rights and fundamental freedoms. The EIDHR takes an integrated approach to democracybuilding and the protection and promotion of human rights, and seeks to make a key contribution to the European Consensus on Development. Working with, for, and through civil society organisations is key to this instrument. On the one hand, it promotes the kind of open society which civil society requires in order to thrive; on the other hand it supports civil society by becoming an effective force for dialogue and reform, relying on the role of men, women and children as individuals with the power, capacity, and will to create development. The overall EIDHR budget for the period of 2007 to 2010 is 554.4 billion. It has five different objectives which are handled differently: Objective 1: Strengthening the degree of respect for human rights and fundamental freedoms in countries and regions where they are most at risk; Objective 2: Strengthening the role of civil society in promoting human rights and democratic reform by supporting the peaceful conciliation of group interests and consolidating political participation and representation; Objective 3: Supporting actions on human rights and democracy issues in areas covered by EU Guidelines, including on human rights dialogues, on human rights defenders, on the death penalty, on torture, and on children and armed conflict; Objective 4: Supporting and strengthening the international and regional framework for the protection of human rights, justice, the rule of law and the promotion of democracy; Objective 5: Building confidence in and enhancing the reliability and transparency of democratic electoral processes, in particular through election observation. Tips and Tricks focuses only about the first three objectives which primarily deal with issues of civil society, but only because objective 4 and 5 support the international framework and EU election observation missions.
Grant Size
Country-based support schemes Between 10,000 and 300,000 . Trans-national and regional activities Not defined yet.
Own Contribution
The EC funds up to 80% of eligible costs. A grant may not be for less than 50 % of the total eligible costs of the action. Full financing is possible in cases where it is seen as essential in order to carry out the action. If full financing is requested, it must be thoroughly justified in the project proposal. The balance must be financed from the applicants or partners own resources or from sources other than the European Community budget or the European Development Fund.
Funding Priorities
Funding priorities are outlined in the multi-annual strategy (20072010) and are further refined in the annual action plan. The Annual Action Plan specifies objectives, pursued actions, and fields of intervention, expected results, total amount of financing per type of action, management procedures and indicative implementation timetables. Under Objective 2, all human rights concerns - political, civil, economic, social and cultural and all aspects of democratisation may be considered. The emphasis will be on assisting civil society in developing greater cohesion when working on issues such as human rights, political pluralism, and democratic political participation and representation, in contributing to the peaceful conciliation of group interests, combating discrimination on any ground, and in developing equal participation of men and women in social, economic and political life, thus becoming an effective force for positive change through cooperation among local civil society organisations and stakeholders. Futhere, there is indeed a noticeably wide scope for specific activities in the fields of

Tips and Tricks

otherwise contributing to the empowerment of such groups (e.g. minority groups, indigenous peoples, persons subject to caste-based discrimination, people with disabilities, women workers, rural groups, internally displaced persons etc.), and initiatives to promote independent media outlets excluding hate media. Within the four issues earmarked for Objective 2 countrybased support schemes, specific outcomes could cover a very wide range of topics, such as : parliamentary agreement, following a concerted CSO campaign to legislate on gender equality, on the rights for indigenous people, on the abolition of the death penalty, on prevention of torture, on new constitutional provisions for oversight of the military, on the enforcement of provisions on child labour, or on the independent composition of the electoral commission; regular reports by a consortia of civil society bodies on the implementation of an European Neighbourhood Policy action plan; an independent, detailed diagnosis of challenges to human rights and democracy endorsed by leading civil society stakeholders (e.g. produced in advance of an African Peer Review Mechanism (APRM) mission); broad consensus between groups with opposing interests on directions for legislation on land reform and compensation, on the terms of reference and resources for a truth and reconciliation commission; regular dialogues established between CSOs divided on religious or ethnic grounds and some common activities launched; multiparty agreement and draft legislation formulation, after CSO dialogues, for women quotas on party lists; party platforms include commitments to make changes in the penal code; creation of an ombudsman; combating discrimination on any grounds; greater decentralisation; the formation of new CSOs, membership developed and activities begun by persons with disabilities; AIDS orphans organise and play an active role in CSO umbrella body; special womens officer and womens section created within main trade union, liaising with women NGOs and the media; campaigns for the promotion of anti-discrimination legislation launched. Trans-national and regional activities There are two areas of trans-national and regional activity: dialogue and practical cooperation activities aimed at assisting the peaceful management, mediation or resolution of conflicting interests, sources of deep-seated conflict, or potential violent conflict. The focus will be on regions which are plagued by conflicts with trans-national implications (e.g. the Caucusus, the Near East, the Manu River region, the Great Lakes region, the Horn of Africa, the Andean region and South Asia). Activities may seek to strengthen trans-national networks for child protection, promote solutions on divisive matters (e.g. of citizenship, migration, refugees and asylum), support reconciliation among leading stakeholders and civil society organisations from neighbouring countries, and to develop civil-society-based early warning systems;
gender equality, the rights of the child, the rights of indigenous peoples, and the rights of persons with disabilities. Objective 2 will specifically focus on those countries where there is both a strong need for more effective action on the part of civil society organisations and sufficient freedom and room for manoeuvre for human rights and democracy advocacy. Country-based support schemes: Each EC delegation will define the most appropriate objectives within the following four areas: the pursuit of common agendas for human rights and democratic reform based on cooperation among civil society organisations working in mutual support, building coalitions across different regions, communities and identity groups and a range of socio-economic actors, including independent political platforms or foundations. Themes will derive from these local concerns and priorities which are conducive to mobilising broad support and effective outcomes (for instance, action aimed at legislative change that promotes womens rights, that protects the rights of indigenous peoples on a fairer electoral system, on trade union rights, democratic oversight in the security sector, on the abolition of the death penalty, on prevention of torture and ill-treatment, on access to primary education, on the reduction of maternal mortality, or on promoting decent working conditions). Specific support can be provided, where relevant, for concerted civil-society-monitoring action, for example in the context of the accession process, the European Neighbourhood Partnership action plans, or the African Peer Review Mechanism, as well as in monitoring international commitments. Such common agendas should ensure broad-based participation, with explicit mainstreaming and monitoring of womens and childrens rights, rights of persons with disabilities, and the rights of persons belonging to minorities and indigenous peoples; building towards consensus on disputed or controversial areas of policy in deeply divided societies, by means of civil society dialogues which seek to bridge societal divides bring together a wide range of stakeholders to share experience and analyse common problems. Policy issues may relate, for instance, to a peaceful conciliation of group interests, transitional justice and reconciliation including the specific role of women in such processes, the rights of persons belonging to minorities and indigenous peoples rights, religion and the state, land reform, and control of natural resources, all of which falling within the broader perspective of strengthening democratic institutions and human rights; enhancing political representation and participation, including the empowerment of women and other underrepresented groups such as indigenious peoples; and responsiveness and accountability, by means of initiatives by civil society in dialogue with political society (e.g. with political parties, groups of parliamentarians or legislative bodies); initiatives to enhance the inclusiveness and pluralism of civil society, for example by supporting activities and capacity-building in new or fragile civil society organisations formed by groups whose interests are underrepresented, or

capacity-building and practical cooperation through trans-national civil society organisation networks in third countries. Specific themes can be wide-ranging and may include for example women in politics, domestic violence, female genital mutilation and all forms of cultural and traditional coercions, trafficking in human beings and all forms of modern slavery, rights of indigenous peoples and persons belonging to minorities, abolition of the death penalty, democratisation of political parties, and local civil society organisations.
European Neighbourhood and Partnership Instrument and Middle East countries Israel West Bank and Gaza Jordan Morocco Central and Latin American countries Guatemala Mexico El Salvador Bolivia Ecuador Peru Venezuela Brazil African, Caribbean and PAcific countries Angola DR Congo Mozambique Nigeria Rwanda Sierra Leone Uganda Zimbabwe Haiti Asian and Central Asian countries Afghanistan Bangladesh Cambodia Indonesia Laos Nepal Pakistan Sri Lanka Vietnam Kazakhstan Kyrgyzstan
In order to be eligible for a grant, applicants must be legal persons and be non-profit-making and be civil society organisations, including non-governmental organisations and community-based organisations. They must be directly responsible for the preparation and management of the action with their partners, not acting as an intermediary. Please, check the guidelines regarding nationality rules as EC delegations can decide on which criteria to apply. Country-based support schemes Actors will be primarily civil society organisations. The focus will be on in-country civil society organisations, which may wish to cooperate with regional, European-based or other organisations and national public-sector institutions. Preferably projects should be based on the partnerships of civil society organisations or, when necessary, projects may require the close involvement of a range of in-country organisations and stakeholders. In order to reach out to under-represented groups, civil society organisations will be encouraged to team up with community-based organisations and other groups with similar representative structures. Civil society organisations include independent political foundations, and national parliamentary bodies are included as eligible partners when it is necessary in order to achieve the objectives of the EIDHR.
Geographical Focus:
Western Balkans and Candidate Countries: Albania Bosnia and Herzegovina Serbia Kosovo Croatia Turkey FYRO Macedonia
Trans-national and regional activities Civil society organisations will be both the main implementing bodies and the target. The focus will be on regional civil society organisations and their networks, as well as regional public-sector institutions, with support from European-based or other organisations. Regional and international parliamentary bodies are included as eligible partners when it is necessary in order to achieve the objectives of the EIDHR.

Tips and Tricks

1. Open procedure Under open calls for proposals, applicants need to submit all application documents at once. This includes a full proposal, partnership statements, budgets and logframe as well as a legal entity sheet and a financial identification form. If selected, the applicant will be required to provide further documentation such as statutes of the organisations, annual activities report, or an external audit report. 2. Restricted procedure Under restricted calls for proposals, applicants first submit a 4-page concept note. After a first round of selection, successful applicants are invited to submit a full proposal, partnership statements, budgets and logframe as well as a legal entity sheet and a financial identification form. If selected, the applicant will be required to provide further documentation such as statutes of the organisations, annual activities report, or an external audit report.
Guidelines
Guidelines are provided with each call for proposals and can be downloaded from EuropeAids website http://ec.europa.eu/ europeaid/cgi/frame12.pl and from the website of the respective EC delegation (in case of country-based support schemes) In addition, two documents regulate the implementation of EC assistance: Rules and Procedures available at http://ec.europa.eu/ europeaid/work/procedures/documents/legislation/ rules_and_procedures/2007_finalannexever1_en.pdf. This document explains the basic principles for the implementation of an action, which is supported by a grant from the EC. The Practical Guide to Contract Procedures for EC External Actions (PRAG) available at http://ec.europa.eu/ europeaid/work/procedures/implementation/common_ documents/practical_guide/new_prag_final_en.pdf. The purpose of the PRAG is to provide users with all the information necessary to undertake procurement or a grant procedure from initiation to the award of contracts. The annexes cover both the procurement phase and the execution of contracts.
Language
Project Duration
An action may not be fewer than 18 months nor exceed 36 months.
Tips
Country-based support schemes: Check the objectives and eligibility rules which are defined by the EC delegation in charge of the country where your action will take place. There may vary significantly to the information above. Trans-national/regional: In each of these regions, projects should involve at least two, preferably three countries (or distinct minorities or communities). Sub-granting: The applicant may give financial support in the form of grants to third parties. 10,000 can be sub-granted to third parties and a total of 100,000 per project can be used for sub-granting in a single project. Complementary Strategy: All actions must complement existing geographical programmes (IPA, ENPI, DCI) and existing thematic programmes, especially those on Non-state actors and local authorities in development, on Investing in People, and on Cooperation with third countries in the areas of migration and asylum, all of which integrate the protection of human rights and reinforcement of democratic processes in various ways. Activities planned under these thematic programmes will thus be outside the particular focus of the EIDHR. Mainstreaming: The instrument mainstreams gender equality, the rights of the child, the rights of indigenous peoples, and the rights of persons with disabilities. There is wide scope for specific activities with and for these target groups, and principles such as empowerment, participation, non-discrimination of vulnerable groups and accountability will be adequately taken into account. In order to succeed in accessing EC funds, a capable understanding of the rules and procedures of the calls is crucial. Little administrative mistakes, such as submission
Deadline
Country-based support schemes Deadlines are defined by each EC delegations separately. Trans-national and regional activities In March.
Application Forms
The application forms are provided with each call for proposals and can be downloaded from EuropeAids website http://ec.europa.eu/europeaid/cgi/frame12.pl and from the website of the respective EC delegation (in case of countrybased support schemes). This includes templates for the concept note, the full application form, the logframe and the budget.

Calls for proposals are published on EuropeAids website http://ec.europa.eu/europeaid/cgi/frame12.pl and on the website of the respective EC delegation. They usually follow a restricted procedure. However, the delegation may decide to follow an open procedure.

after the deadline or missing documents, will lead to an immediate rejection. Therefore NGOs considering responding to a call should carefully read the guidelines. Clearly, project objectives should directly be linked to the objectives of the call and applicants should read the relevant policy papers and refer to them when appropriate. EC officials use an EC handbook explaining how to draft and manage a proposal. This document can also be useful for NGOs especially part 2 on the logical framework approach. It is called Aid Delivery methods Volume 1 Project Cycle Management Guidelines http://ec.europa.eu/europeaid/ reports/pcm_guidelines_2004_en.pdf. NGOs with little experience in applying for EC funding should consider participating in other NGOs projects funded by the EC. As a junior partner they can build their capacity and become better acquainted with EC requirements without taking full liability for a project. Consult and liaise with both the EC Delegation in the beneficiary country and the Brusselsbased officials. Another source of information is CONCORD Europe, the European confederation of relief and development NGOs (contact details below). You might also receive support from your national NGO platform. CONCORD Secretariat aisbl 10 Sq. Ambiorix 1000 Brussels Belgium Phone: +32 2 743 87 60 Fax: +32 2 732 19 34 secretariat@concordeurope.org http://www.concordeurope.org
Address
Official name: European Community Acronym EC Department: Country-based support schemes: Address: The External Service Directory is a database of delegation addresses: http://ec.europa.eu/external_relations/ repdel/edelhrm/index .cfm?fuseaction=crepdel. europa&lang=EN. Website: Check your EC delegation website for contact persons: http://ec.europa.eu/external_relations/delegations/ intro/web.htm. Trans-national/regional: European Commission EuropeAid Cooperation Office Unit F.2: Central management of thematic budget lines PA RELEX Phone: +(32) 2 2953262 Website: http://ec.europa.eu/europeaid/index_en.htm Address: European Commission EuropeAid Co-operation Office Unit F.2: Central management of thematic budget lines PA RELEX B 1049 Brussels Belgium

Tips and Tricks

and 5 support the international framework and EU election observation missions. This chapter covers objective 4 Supporting actions on human rights and democracy issues in areas covered by EU Guidelines, including on human rights dialogues, on human rights defenders, on the death penalty, on torture, and on children and armed conflict which receives 14% of the total envelope, ie 76.8 million.

European Instrument for Democracy and Human Rights. Objective 3 Supporting actions on human rights and democracy issues in areas covered by EU Guidelines, including on human rights dialogues, on human rights defenders, on the death penalty, on torture, and on children and armed conflict.
Types of Grant
Background
The European Instrument for Democracy and Human Rights (EIDHR) is part of the new external assistance package for the period 2007 to 2013. In place from 1 January 2007 onwards, the overall objective of the instrument is to contribute to the development and consolidation of democracy and the rule of law, as well as respect for all human rights and fundamental freedoms. The EIDHR takes an integrated approach to democracybuilding and the protection and promotion of human rights, and seeks to make a key contribution to the European Consensus on Development. Working with, for, and through civil society organisations is key to this instrument. On the one hand, it promotes the kind of open society in which civil society requires in order to thrive; on the other hand, supports civil society by becoming an effective force for dialogue and reform relying on the role of men, women and children as individuals with the power, capacity and will to create development. The overall EIDHR budget for the period of 2007 to 2010 is 554.4 billion. It has five different objectives which are handled differently: Objective 1: Strengthening the degree of respect for human rights and fundamental freedoms in countries and regions where they are most at risk; Objective 2: Strengthening the role of civil society in promoting human rights and democratic reform, in supporting the peaceful conciliation of group interests, and in consolidating political participation and representation; Objective 3: Supporting actions on human rights and democracy issues in areas covered by EU Guidelines, including on human rights dialogues, on human rights defenders, on the death penalty, on torture, and on children and armed conflict; Objective 4: Supporting and strengthening the international and regional framework for the protection of human rights, justice, the rule of law, and the promotion of democracy; Objective 5: Building confidence in and enhancing the reliability and transparency of democratic electoral processes, in particular through election observation. Tips and Tricks focuses primarily on the first three objectives which centre on civil society, while objective 4
Grant Size
The grant size differs from one call for proposals to another. Examples: Support to Human Rights Defenders: between 300,000 and 2,000,000 . Support to Human Rights and Democracy actions on Torture and other forms of ill-treatment: between 200,000 and 1,500,000 .
Own Contribution
The EC funds up to 80% of eligible costs. A grant may not be for less than 50 % of the total eligible costs of the action. Full financing is possible in cases where it is found to be is essential in order to carry out the action. If full financing is requested, it must be justified in the project proposal. The balance must be financed from the applicants or partners own resources or from sources other than the European Community budget or the European Development Fund.
Funding Priorities
Funding priorities are outlined in the multi-annual strategy (20072010) and are further refined in the annual action plan. The Annual Action Plan specifies objectives, pursued actions, and fields of intervention, expected results, total amount of financing per type of action, management procedures and indicative implementation timetables. Under objective 3 the European Commission will launch calls for proposals on five different topics which are covered by EU Guidelines: Human Rights Dialogues Human Rights Defenders Death Penalty Torture and other Cruel, Inhuman or Degrading Treatment or Punishment Children and Armed Conflict And possible future topics.

Human Rights Dialogues: The EC supports actions strengthening the involvement of civil society at a local level in the dialogue process, thus enhancing genuine transparency vis--vis civil society. This will take the form of seminars and conferences at the local level, organised in preparation for and follow-up to the formal dialogue. Human Rights Defenders: The focus lies on human rights defenders as defined by Article 1 of the UN Declaration on the Right and Responsibility of Individuals, Groups and Organs of Society to Promote and Protect Universally Recognized Human Rights and Fundamental Freedoms. Human rights defenders are considered both natural persons as well as groups of natural persons without a legal personality and civil society organisations. Actions should strengthen the status of human rights defenders and their fundamental rights, in particular the right to a fair trial and due process of law according to international standards; actions also support their activities such as documenting violations, seeking remedies for victims of such violations, or combating cultures of impunity which serve to cloak systematic and repeated breaches of human rights and fundamental freedoms. A broad range of assistance measures is envisaged, from securing physical integrity of a human rights defender and her/his immediate family to accompanying registration procedures of civil society organisations. Death Penalty: Actions regarding the death penalty should encourage its very restrictive use, help to establish a moratorium, and/or abolish its practice altogether. Activities may include: monitoring conditions of the use of the death penalty and the application of international minimum standards; provision of legal aid and assistance to persons at risk of execution or prisoners awaiting execution; support for legal and constitutional reform to restrict or wholly abolish the death penalty; promotion of the signature, ratification and implementation of the Second Optional Protocol to the International Covenant on Civil and Political Rights. Torture: Actions should promote the ratification and effective implementation of all aspects of the UN Convention Against Torture and Other Cruel, Inhuman or Degrading Treatment or Punishment (CAT) and the Optional Protocol to the CAT. The EC supports actions based on an integrated approach to the fight against torture and other forms of illtreatment, particularly those which contribute directly to preventing or reducing its prevalence. Projects should be placed in the broader context of the fight against impunity and support for the rule of law for all as well as give particular attention to the situation of women and children, persons belonging to minorities, and indigenous peoples. Activities may be linked to a post-conflict agenda of justice and reconciliation, or linked to campaigning against a culture of violence in society including the phenomena of rape, domestic violence and trafficking in human beings. Projects include an appropriate mix of activities: e.g. campaigns addressing the normative framework and enforcement provisions, particularly those with a specific focus on the promotion and implementation of the Optional Protocol to the CAT, training and education, monitoring and information
activities. The EC also supports rehabilitation activities which aim at restoring the victims right to remedy and reparation and which take an integrated approach, encompassing elements of medical and social rehabilitation as well as of legal redress. Attention should be paid to the special needs of women and children. These actions should seek to strengthen local professional facility and networking, and enhance the sustainability of local services. A local organisation should therefore seek inclusion with a project partner that shares similar goals. Children and Armed Conflict: The EC supports effective measures to protect children from the effects of armed conflict, to end the use of children in armies and armed groups in any capacity, the effective incorporation and implementation of the international legal provisions on protection of children in conflict and post conflict situation into national legislations, and to end impunity. Support is given to actions which aim at preventing child recruitment or promoting their early release, enhancing childrens participation in disarmament, demobilisation and reintegration (DDR) programmes and transitional justice frameworks, tracing family members, promoting redress and social reintegration, supporting psycho-social and rehabilitation programmes focused on children, and monitoring and assessing the situation in different countries or regions. Specific attention should be paid to the vulnerability of girls.
Applicants: Eligible actors are primarily civil society organisations, based in the EU, in the region or in the country itself. If possible, local partner organisations should be involved. They also can be organisations that have lost their legal personality for political reasons, or groups of natural persons and organisations without legal personality and for which reimbursement of expenditure of activities will be eligible. International organisations may also be associated. In order to be eligible for a grant, applicants must be legal persons or an entity without legal personality and be nonprofit-making and belong to one of the following categories: civil society organisations, including non-governmental organisations and independent political foundations, community based organisations, and private sector agencies, institutions and organisations, and networks thereof at local, national, regional and international level; public sector agencies, institutions and organisations and networks at local, national, regional and international level; international parliamentary bodies; international and regional inter-governmental organisations as defined by Article 43 of the Implementing rules to the EC Financial Regulation7 and be directly responsible for the preparation and management of the action, not acting as an intermediary. No nationality restriction applies to applicants.

Tips and Tricks

Application Forms
Geographical Focus: Human rights dialogues: Geographic focus on countries which are engaged in human rights dialogues with the European Union. Human rights defenders: No specific geographical focus or limitations on eligibility are foreseen. Death penalty: Global geographic approach: including industrialised and other high-income countries. Particular attention should be paid to countries where the death penalty situation is in flux, i.e. where capital punishment is on the verge of being either reintroduced (for example through the lifting of a long-standing moratorium) or abolished, and to countries where the death penalty is most in use. Torture: No specific geographical focus or limitations on eligibility are foreseen. Activities in all third countries and in EU Member States may be eligible. Children affected by armed conflict: A particular focus is given to countries where the situation is particularly urgent and that have been identified as focus countries for the relevant Guidelines.

Applications follow a two-step procedure. Applicants hand in a concept note before the deadline. If this concept note is accepted a full proposal must be submitted. The calls are managed by the EuropeAid Cooperation Office in Brussels.
Language
Guidelines
Guidelines are provided with each call for proposals and can be downloaded from EuropeAids website http:// ec.europa.eu/europeaid/cgi/frame12.pl. In addition, two documents regulate the implementation of EC assistance: Rules and Procedures available at http://ec.europa.eu/ europeaid/work/procedures/documents/legislation/ rules_and_procedures/2007_finalannexever1_en.pdf. This document explains the basic principles for the implementation of an action, which is supported by a grant from the EC. The Practical Guide to Contract Procedures for EC External Actions (PRAG) available at http://ec.europa.eu/ europeaid/work/procedures/implementation/common_ documents/practical_guide/new_prag _final_en.pdf. The purpose of the PRAG is to provide users with all the information necessary to undertake procurement or a grant procedure from initiation to the award of contracts. The annexes cover both the procurement phase and the execution of contracts.
Tips
Partnerships: Although not mandatory, partnerships increase the likelihood to get selected. Sub-granting: The applicant may give financial support in the form of grants to third parties. 10,000 can be subgranted to third parties and a total of 100,000 per project can be used for sub-granting in a single project. Complementary Strategy: All actions must complement existing geographical programmes (IPA, ENPI, DCI) and existing thematic programmes especially those on Non-state actors and local authorities in development, on Investing in People, and on Cooperation with third countries in the areas of migration and asylum, all of which integrate the protection of human rights and reinforcement of democratic processes in various ways. Activities planned under these thematic programmes will thus be outside the particular focus of the EIDHR. Mainstreaming: The instrument mainstreams gender equality, the rights of the child, the rights of indigenous peoples, and the rights of persons with disabilities. There is a wide scope for many specific activities with and for these target groups, and principles such as empowerment, participation, non-discrimination of vulnerable groups and accountability will be adequately taken into account. Each call for proposal focuses on one EU Guidelines. It is crucial to read these documents in order to understand the ECs intentions. They are published on the European Commissions External Relations website: http://ec.europa. eu/external_relations/human_rights/guidelines/index.htm. In order to succeed in accessing EC funds, a capable understanding of the rules and procedures of the calls is crucial. Little administrative mistakes, such as submission after the deadline or missing documents, will lead to an immediate rejection. Therefore NGOs considering responding to a call should carefully read the guidelines.
Project Duration
An action may not last fewer than 12 months nor exceed 36 months.
Deadline
Calls for proposals are usually launched in November or December.

Clearly, project objectives should directly be linked to the objectives of the call and applicants should read the relevant policy papers and refer to them when appropriate. EC officials use an EC handbook explaining how to draft and manage a proposal. This document can also be useful for NGOs especially part 2 on the logical framework approach. It is called Aid Delivery methods Volume 1 Project Cycle Management Guidelines http://ec.europa.eu/europeaid/ reports/pcm_guidelines_2004_en.pdf. NGOs with little experience in applying for EC funding should consider participating in other NGOs projects funded by the EC. As a junior partner they can build their capacity and become better acquainted with EC requirements without taking full liability for a project. Consult and liaise with both the EC Delegation in the beneficiary country and the Brussels-based officials. Another source of information is CONCORD Europe, the European confederation of relief and development NGOs (contact details below). You might also receive support from your national NGO platform. CONCORD Secretariat aisbl 10 Sq. Ambiorix 1000 Brussels Belgium Phone: +32 2 743 87 60 Fax: +32 2 732 19 34 secretariat@concordeurope.org http://www.concordeurope.org
Commission Regulation No 2342/2002, as amended by Commission Regulation No 478/2007: international organisations are international public sector organisations set up by intergovernmental agreements, and specialised agencies set up by such organisations; the International Committee of the Red Cross (ICRC) and the International Federation of National Red Cross and Red Crescent Societies are also recognised as international organisations. (http://ec.europa.eu/budget/documents/ implement_control_en.htm).
Address

Migration and Asylum
Tips and Tricks

It replaces the previous AENEAS programme which was in place from 2004 to 2006. The budget envelope for 2007 to 2010 is 205 million.

Cooperation with Third Countries in the Areas of Migration and Asylum .
Types of Grant
Background
The Thematic Programme of Cooperation with Third Countries in the Areas of Migration and Asylum is part of the new external assistance package for the period 2007 to 2013. Its general objective is to support third countries in ensuring better management of migratory flows in all of their dimensions. While covering all the essential facets of the migratory phenomenon (migration and development, labour migration, illegal immigration and trafficking in human beings, migrants rights, asylum and international protection), the thematic programme does not directly address the root causes of migration but is instead particularly adapted toward capacity-building and to encourage cooperation initiatives in which partners of countries of origin, transit and destination will together develop and share experience and working methods on the various aspects of migration. Migration and Asylum is complementary to geographic assistance. Projects funded by this programme need to show distinctive added value to conventional geographic assistance. The European Commission sees the added value of this programme in: ensuring a more timely, specific response to the rapidly changing migration environments. reinforcing the integration of migration and asylum issues into the Community policies of cooperation and development. providing greater visibility for the ECs contribution to migration issues. initiating migration activities, raising awareness, and enhancing dialogue in countries where no migration related activities are foreseen. funding actions through NGOs in cases where cooperation is difficult. associating all countries located along the same migratory route, or countries confronted with similar challenges. financing innovative actions, especially potentially replicable actions, selected because of their intrinsic qualities regardless of the geographical region. The programme is based on the multiannual strategy (2007-2010) approved by the Member States Committee on 21 March 2007, and the Commission decision of 29 May 2007. The basic acts for this are the Development Cooperation Instrument (DCI, Article 16)8 and the European Neighbourhood and Partnership Instrument (ENPI, Article 2)9.
Grant Size
EC contribution between 500,000 and 2,000,000 .
Own Contribution
The EC funds up to 80% of the total eligible costs of the action. EC contributions cannot be below 50% of the total eligible costs of the action. The balance must be financed from the applicants or partners own resources, or from sources other than the European Community budget or the European Development Fund (EDF).
Funding Priorities
Funding priorities are outlined in the multi-annual strategy (20072010) and are further refined in the annual action plan. The Annual Action Plan specifies objectives, pursued actions and fields of intervention, expected results, total amount of financing per type of action, management procedures and indicative implementation timetables. The programmes priorities are: Fostering the links between migration and development; Promoting well-managed labour migration; Fighting illegal immigration and facilitating the readmission of illegal immigrants; Protecting migrants against exploitation and exclusion, and supporting the fight against trafficking in human beings; Promoting asylum, international protection, and the protection of the stateless persons The programme does not finance operations designed to address directly the root causes of migration. The thematic programme is based on the migratory route concept. Projects need to focus on one of the following routes: The Southern migratory route (south/north migration), including flows originating from or transiting through the Sub-Saharan African countries and Northern Africa The Eastern migratory route (east/west migration): including flows originating from or transiting through Russian Federation, Western NIS, Southern Caucasus and Central Asia The migration flows from and through the Middle East and Gulf Countries

The migration flows from Southern and Eastern Asia and the Pacific The migration flows from Latin America and the Caribbean. For each of these migration routes, the priorities are determined differently. Specific priorities for objectives and areas of intervention are described in the annual action plan and the calls for proposals.
In order to be eligible for a grant, applicants must be legal persons and be non-profit-making. They must belong to one of the following categories: non-governmental organisations or other non-state actors, or international organisations, or research institutes and universities, or national public agencies; agencies; regional or local public bodies and authorities having a legal personality separate from the state or a ministry10; or in the EU Member States: national, regional or local agencies, bodies or authorities; and they must be nationals of an EU Member State, one of the member states of the European Economic Area, one of the official EU candidate countries, a country in receipt of assistance under a pre accession instrument or one of the beneficiary countries (this nationality obligation does not apply to international organisations). The applicant The applicant must be directly responsible for the preparation and management of the operation, not simply acting as an intermediary or provider of funds. Geographical focus All third countries covered by the European Neighbourhood and Partnership Instrument (ENPI), Development Cooperation Instrument (DCI) and European Development Fund (EDF) are eligible under this programme. Actions taking place in candidate countries and countries with an accession perspective are not eligible. Please, refer to annex II for an exact list of these countries. However the subject of this thematic programme is primarily (although not exclusively) migration to the European Union. In this connection, the regions of emigration and transit towards the European Union are considered before any other.
Rules and Procedures available at http://ec.europa.eu/ europeaid/work/procedures/documents/legislation/ rules_and_procedures/2007_finalannexever1_en.pdf. This document explains the basic principles for the implementation of an action, which is supported by a grant from the EC. The Practical Guide to Contract Procedures for EC External Actions (PRAG) available at http://ec.europa.eu/ europeaid/work/procedures/implementation/common_ documents/practical_guide/new_prag_final_en.pdf. The purpose of the PRAG is to provide users with all the information necessary to undertake procurement or a grant procedure from initiation to the award of contracts. The annexes cover both the procurement phase and the execution of contracts.
Project Duration
12 to 36 months.
Deadline
Calls for proposals are usually published in December. The deadlines for submission are one month later.
Application Forms

Applications follow a two-step procedure. Once a calls for proposals has been published on EuropeAids website http:// ec.europa.eu/europeaid/cgi/frame12.pl, applicants first hand in a concept note. If this concept note is accepted a full proposal needs to be submitted. The calls are managed by the EuropeAid Cooperation Office in Brussels.
Language
English and French.
Guidelines
Guidelines are provided with each call for proposals and can be downloaded from EuropeAids website http://ec.europa. eu/europeaid/cgi/frame12.pl. In addition, two documents regulate the implementation of EC assistance:
Tips
In order to succeed in accessing EC funds, a capable understanding of the rules and procedures of the calls is crucial. Little administrative mistakes, such as submission

Tips and Tricks

CONCORD Secretariat aisbl 10 Sq. Ambiorix 1000 Brussels Belgium Phone: +32 2 743 87 60 Fax: +32 2 732 19 34 secretariat@concordeurope.org http://www.concordeurope.org Partnerships: Although not mandatory, partnerships among organisations are strongly encouraged. In evaluating the relevance of the proposals and the methodology used, the Commission attaches great importance to the choice of partners and the quality of the partnership. Applicants must clearly demonstrate the value added by and advantages offered by the proposed partnership. Re-granting: The applicant can give financial support in the form of grants to third parties. 10,000 can be sub-granted to third parties and a total of 100,000 per project can be used for that in a single project. Any such re-granting must be duly justified. The applicant must indicate in the proposal (Full Application Form) the exact amount to be awarded in the form of re-granting as well as specifying the minimum and maximum amounts that may be allocated to third parties. In addition, the applicant must specify the criteria to be used to select the beneficiary third parties and to determine the exact amount to be awarded and include a fixed list of the different types of activity that may receive such financial support. Questions may be sent by e-mail to the European Commission no later than 21 days before the deadline for the submission of concept notes. The e-mail address is specified in the guidelines published at the same time as the call for proposals.
after the deadline or missing documents, will lead to an immediate rejection. Therefore NGOs considering responding to a call should carefully read the guidelines. Clearly, project objectives should directly be linked to the objectives of the call and applicants should read the relevant policy papers and refer to them when appropriate. They are available at: http://ec.europa.eu/europeaid/where/worldwide/migrationasylum/working-documents_en.htm. To understand current EC thinking on migration and asylum, read the EC communications and strategies relevant to the topic. Useful documents on the EUs immigration policies are listed at: http://ec.europa.eu/justice_home/fsj/immigration/fsj_ immigration_intro_en.htm This includes the Tampere programme in the field of justice and home affairs where the EC made reference for the first time to the need for the EU as a whole to ensure more effective management of migratory flows, in particular by developing a partnership with the third countries concerned. Useful documents on the EUs asylum policies are listed at: http://ec.europa.eu/justice_home/fsj/asylum/fsj_asylum_ intro_en.htm This includes the Hague Programme, which further develops and underlines the importance of integrating migration and asylum issues into relations with third countries as well as addressing these issues in a balanced manner. The communication Migration and development: some concrete orientations provides concrete orientations to improve the impact of migration on the development of countries of origin in a number of fields: http://eur-lex.europa.eu/LexUriSer v/LexUriSer v.do? uri=CELEX:52005DC0390:EN:NOT Finally, there is the Communication A Strategy on the External Dimension in the area of freedom, security and justice which underlines the importance of cooperation with third countries (based on the principle of partnership) to jointly address the challenge of managing migration flows amongst others: http://ec.europa.eu/justice_home/news/ intro/doc/com_2005_491_en.pdf EC officials use an EC handbook explaining how to draft and manage a proposal. This document can also be useful for NGOs especially part 2 on the logical framework approach. It is called Aid Delivery methods Volume 1 Project Cycle Management Guidelines http://ec.europa.eu/europeaid/ reports/pcm_guidelines_2004_en.pdf. NGOs with little experience in applying for EC funding should consider participating in other NGOs projects funded by the EC. As a junior partner they can build their capacity and become better acquainted with EC requirements without taking full liability for a project. Consult and liaise with both the EC Delegation in the beneficiary country and the Brusselsbased officials. Another source of information is CONCORD Europe, the European confederation of relief and development NGOs (contact details below). You might also receive support from your national NGO platform.

Address
8 9 10
http://ec.europa.eu/europeaid/what/delivering-aid/fundinginstruments/documents/dci_en.pdf http://ec.europa.eu/world/enp/pdf/oj_l310_en.pdf in EU member states, Liechtenstein, Iceland and Norway, beneficiary countries, pre-accession and candidate countries

Food Security
Tips and Tricks

Funding Priorities
Funding priorities are outlined in the multi-annual strategy (20072010) and are further refined in the annual action plan. The Annual Action Plan specifies objectives, pursued actions and fields of intervention, expected results, total amount of financing per type of action, management procedures and indicative implementation timetables. These documents can be downloaded at: http://ec.europa.eu/europeaid/where/ worldwide/food-security/index_en.htm. The programme is decentralised and priorities are different from country to country. However, the main expected results are: A participatory strategic framework to link relief to rehabilitation and development is in place; Productive and social assets vital for food security are protected and recovered, in particular natural resources; and Vulnerability to shocks is reduced, and the populations resilience is strengthened at national and local levels. Although implemented on a country-to-country basis, in the event of a food crisis involving several countries in a region, an overarching regional response might be required in order to complement national rehabilitation and recovery actions. During such an event, resources may not be available in the Regional Indicative Programme, and the programme could bridge the gap between the emergency and the development response.
Food Security
Food Security Thematic Programme (FSTP) .
Background
The Food Security Thematic Programme (FSTP) is part of the new external assistance package for the period 2007 to 2013. It aims at improving food security in favour of the poorest and the most vulnerable, hence contributing to the achievement of the first MDG. During the period 20072010 the EC has set six strategic priorities. One of them is of particular interest for NGOs: Linking relief to rehabilitation and development (LRRD) through addressing food security in exceptional situations of transition, we well as in fragile and failed states. Its primary objective is to achieve timely and sustainable reduction in the food insecurity of vulnerable groups in situations of transition and state failure/fragility, thus enabling them to recover from a crisis situation and take advantage of development opportunities. It is particularly geared to the most marginalised and discriminated groups, which are very often the ultra-poor and, hence, food-insecure. The programme is based on the Communication from the Commission A thematic strategy for food security Advancing the food security agenda to achieve the MDGs . The basic act for the FSTP is the Development Cooperation Instrument (DCI). For 2007 to 2010, the priority 4 budget envelope is 267.48 million.
The EC delegations are in charge of adapting EC regulations to the local situation. In general, in order to be eligible for a grant, applicants must be legal persons and be non-profitmaking. Applicants must be non-governmental organisations, public sector operators, local authorities, or international (inter-governmental) organisations. Applicants must be nationals of a Member State of the European Union, a candidate country, a member state of the OECD Development Assistance Committee, or a development country (this obligation does not apply to international organisations). The applicant must be directly responsible for the preparation and management of the action with their partners,not acting as an intermediary. Geographically, the programme focuses on countries in exceptional situations of transition and in fragile and failed states. A list of priority countries is drafted each year and published in the annual action programme. In 2007, eligible countries were Sierra Leone, Liberia, Burundi, DR Congo, Central African Republic, Congo Brazzaville, Sudan, Somalia, North Korea, Myanmar and Palestine.
Types of Grant
Grant Size
Minimum and maximum amounts of EC contributions are set by each EC delegation independently. So far, grant sizes have varied between 500,000 and 1.8 million.
Own Contribution
The maximum possible rate of co-financing for grants should normally not exceed 80%. Specific countries can apply different (higher) rates as required. Full financing may be applied in the cases where financing in full is essential to carry out the action in question.
Guidelines
Guidelines are provided with each call for proposals and can be downloaded from EC delegation websites or EuropeAids website http://ec.europa.eu/europeaid/cgi/frame12.pl.

Food Security
In addition, two documents regulate the implementation of EC assistance: Rules and Procedures available at http://ec.europa.eu/ europeaid/work/procedures/documents/legislation/ rules_and_procedures/2007_finalannexever1_en.pdf. This document explains the basic principles for the implementation of an action, which is supported by a grant from the EC. The Practical Guide to Contract Procedures for EC External Actions (PRAG) available at http://ec.europa.eu/ europeaid/work/procedures/implementation/common_ documents/practical_guide/new_prag_final_en.pdf. The purpose of the PRAG is to provide users with all the information necessary to undertake procurement or a grant procedure from initiation to the award of contracts. The annexes cover both the procurement phase and the execution of contracts.
Tips
In order to know which countries are targeted, have a look at the annual working plan. This document is published early in the year at http://ec.europa.eu/europeaid/where/worldwide/ environment/working-documents_en.htm. In order to succeed in accessing EC funds, a capable understanding of the rules and procedures of the calls are crucial. Little administrative mistakes, such as submission after the deadline or missing documents will lead to an immediate rejection. Clearly, NGOs considering responding to a call should carefully read the guidelines, so that project objectives directly link to the objectives of the call. To understand the priorities of a call for proposal, it is crucial to know other EC priorities in the target country. Read the EC Country Strategy Paper and strategies of the European Commission Humanitarian Aid (ECHO). The documents are available on the EC delegation websites. EC officials use an EC handbook explaining how to draft and manage a proposal. This document can also be useful for NGOs especially part 2 on the logical framework approach. It is called Aid Delivery methods Volume 1 Project Cycle Management Guidelines http://ec.europa.eu/europeaid/ reports/pcm_guidelines_2004_en.pdf. NGOs with little experience in applying for EC funding should consider participating in other NGOs projects funded by the EC. As a junior partner they can build their capacity and become better acquainted with EC requirements without taking full responsibility for a project. Consult and liaise with both the EC Delegation in the beneficiary country and the Brussels-based officials. Another source of information is CONCORD Europe, the European confederation of relief and development NGOs (contact details below). You might also receive support from your national NGO platform. CONCORD Secretariat aisbl 10 Sq. Ambiorix 1000 Brussels Belgium Phone: +32 2 743 87 60 Fax: +32 2 732 19 34 secretariat@concordeurope.org http://www.concordeurope.org
Project Duration
EC delegations can apply different rules regarding project duration. In general, projects cover a period of 1 to 4 years.
Deadline
Usually, calls for proposals are published by the EC delegation at the end or beginning of a year.
Application Forms
The application forms are provided with each call for proposals and can be downloaded from the EC delegation websites or EuropeAids website http://ec.europa.eu/europeaid/cgi/ frame12.pl. This includes templates for the concept note, the full application form, the logframe and the budget.

Contrary to most other EC calls for proposals, applicants are asked to provide all application forms at once: this includes a concept note, a full proposal, partnership statements, budgets and logframe as well as a legal entity sheet and a financial identification form. If selected, the applicant will be required to provide more documents such as statutes of the organisations, annual activities report or an external audit report.
Address
Official name: European Community Acronym EC EC delegation: see the website of the EC delegation in your country: http://ec.europa.eu/external_relations/delegations/ intro/web.htm
Languages
The language in which a proposal can be submitted is defined by the local EC delegation.

Environment and Natural Resources
Tips and Tricks

and fields of intervention, expected results, total amount of financing per type of action, management procedures and indicative implementation timetables. These documents can be downloaded at: http://ec.europa.eu/europeaid/where/ worldwide/environment/working-documents_en.htm Not all the areas covered by the programme are implemented through calls for proposals. The major priorities are the following: 1. Working upstream in assisting developing countries to achieve the MDG7 on environmental sustainability: The focus lies on capacity-building for environmental integration in developing countries, supporting civil society stakeholders, environmental monitoring and assessment, and innovative approaches. 2. Promoting the implementation of EU initiatives and helping developing countries to meet internationallyagreed environmental commitments: This priority focuses on the following topics: EU Energy and water initiatives, climate change, biodiversity, sustainable land management (including desertification and land tenure policy and reform), forests, illegal logging and forest governance, fisheries and coastal/marine resources, compliance with international standards (for products and production processes), sound chemicals and wastes management, sustainable production and consumption 3. Promoting coherence between environmental policies and other policies while enhancing environmental expertise: This priority is not implemented through calls for proposals. 4. Strengthening international environmental governance and policy development: This priority focuses, amongst others, on capacity-building for international environmental negotiations in developing countries as well as better access to information and training on the progress of different processes; enhanced global and regional environmental monitoring and assessment, and assisting developing countries to further participate in the work in order to use the results in policy-making. 5. Supporting sustainable energy options in partner countries: This priority encourages cooperation between governments, non-governmental organisations. The focus lies on strengthening the potential for policy development, regulation and energy planning; Creating a favourable legislative and policy framework to attract new business and investors in renewable energy; and Enhancing the role of energy as a means of income generation for the poor. The programme will establish a Global Energy Efficiency and Renewable Energy Fund (GEEREF) offering new risk sharing and co-funding options for companies that actively engage in the creation and funding of regional sub-funds, as well as scaling up similar existing initiatives.

Environment and Sustainable Management of Natural Resources, including Energy (ENRTP) .
Background
The thematic programme Environment and Sustainable Management of Natural Resources, including Energy (ENRTP) is part of the new external assistance package for the period 2007 to 2013. The primary objective of this programme is to integrate environmental protection requirements into the Communitys development and other external policies, as well as to help promote the Communitys environmental and energy policies abroad in the common interest of the Community, partner countries, and regions. It addresses the following challenges profoundly affecting the lives of poor people: rapidly degrading key ecosystems, climate change, poor global environmental governance and inadequate access to and security of energy supply. The programme is based on the Communication from the Commission of 25 January 2006 on External Action: Thematic Programme for Environment and Sustainable Management of Natural Resources including Energy (ENRTP). The basic act for the ENRTP is the Development Cooperation Instrument (DCI). The budget envelope for 2007 to 2010 is 469.7 million.
Types of Grant
Grant Size
EC contributions between 250,000 and 2.5 million.
Own Contribution
The maximum possible rate of co-financing for grants is 80%. Full financing may be applied in the cases where financing infull is essential to carry out the action in question.
Funding Priorities
Funding priorities are outlined in the multi-annual strategy (20072010) and are further refined in the annual action plan. The Annual Action Plan specifies objectives, pursued actions

An important component of the programme is flexibility in the choice of implementing partners. Partnerships are allowed with, among others, community-based organisations, research organisations, civil society, the private and financial sectors, and international bodies and organisations. All actions being carried out in developing countries are eligible, according to OECD/DAC criteria. In some cases, countries which do not fall under this category are eligible, in particular EU candidate and pre-candidate countries. This applies to actions addressing global issues. Organisations must have their statutes legally established in one partner development country or in one of the 27 Member States of the European Union. Organisations whose statutes have been established in another country will not be considered eligible, even if they are registered locally or accompanied by a Memorandum of Understanding. For projects proposals focussing on countries classified as as per the OECD DAC (countries underlined and in italics above), no restriction based on nationality will apply.
Application Forms

Applications follow a two-step procedure. Once a calls for proposals has been published on EuropeAids website http://ec.europa.eu/europeaid/cgi/frame12.pl, applicants first hand in a concept note. If this concept note is accepted a full proposal needs to be submitted.
Languages
English, French, Spanish.
Guidelines
Guidelines are provided with each call for proposals and can be downloaded from EuropeAids website http://ec.europa. eu/europeaid/cgi/frame12.pl. In addition, two documents regulate the implementation of EC assistance: Rules and Procedures available at http://ec.europa.eu/ europeaid/work/procedures/documents/legislation/ rules_and_procedures/2007_finalannexever1_en.pdf. This document explains the basic principles for the implementation of an action, which is supported by a grant from the EC. The Practical Guide to Contract Procedures for EC External Actions (PRAG) available at http://ec.europa.eu/ europeaid/work/procedures/implementation/common_ documents/practical_guide/new_prag_final_en.pdf. The purpose of the PRAG is to provide users with all the information necessary to undertake procurement or a grant procedure from initiation to the award of contracts. The annexes cover both the procurement phase and the execution of contracts.
Tips
A diverse range of calls for proposals will be launched under this programme. Their priorities differ from year to year. In order to have an overview about the annual schedule, have a look at the annual working plan. This document is published early in the year at http://ec.europa.eu/europeaid/where/ worldwide/environment/working-documents_en.htm. In order to succeed in accessing EC funds, a capable understanding of the rules and procedures of the calls is crucial. Little administrative mistakes, such as submission after the deadline or missing documents, will lead to an immediate rejection. Therefore NGOs considering responding to a call should carefully read the guidelines. Clearly, project objectives should directly be linked to the objectives of the call and applicants should read the relevant policy papers and refer to them when appropriate. To understand current EC thinking on a certain priority, read the EC communications and strategies relevant to the topic. Useful documents are: Climate Change The EU Action Plan on Climate Change (November 2004): http://www.climnet.org/EUenergy/development/ 200411%20Action%20Plan%20CC+DevC.pdf European Commission Communication Winning the Battle Against Global Climate Change (February 2005): http://ec.europa.eu/environment/climat/pdf/comm_ en_050209.pdf European Commission Communication Limiting Global Climate Change to 2 degrees Celsius: the way ahead for 2020 and beyond: http://eur-lex.europa.eu/LexUriServ/ site/en/com/2007/com2007_0002en01.pdf
Project Duration
15 years.
Deadline
Calls for proposals are published irregularly.

Tips and Tricks

for NGOs especially part 2 on the logical framework approach. It is called Aid Delivery methods Volume 1 Project Cycle Management Guidelines http://ec.europa.eu/europeaid/ reports/pcm_guidelines_2004_en.pdf. NGOs with little experience in applying for EC funding should consider participating in other NGOs projects funded by the EC. As a junior partner they can build their capacity and become better acquainted with EC requirements without taking full responsibility for a project. Consult and liaise with both the EC Delegation in the beneficiary country and the Brussels-based officials. Another source of information is CONCORD Europe, the European confederation of relief and development NGOs (contact details below). You might also receive support from your national NGO platform. CONCORD Secretariat aisbl 10 Sq. Ambiorix 1000 Brussels Belgium Phone: +32 2 743 87 60 Fax: +32 2 732 19 34 secretariat@concordeurope.org http://www.concordeurope.org In addition, smaller NGOs can benefit from the new EC subgranting mechanism. Lead applicants can financially support third parties in the form of small grants. 10,000 can be subgranted to third parties and a total of 100,000 per project can be used for sub-granting in a single project.
Desertification EC-ACP joint paper on Drought and Desertification (May 2003) http://ec.europa.eu/development/ICenter/Pdf/ Environment/land%20desertification/land_Joint_EC_ACP_ paper.pdf EU Land Policy Guidelines (November 2004): http:// www.donorplatform.org/index.php?option=com_docman &task=doc_details&gid=347&Itemid=37 Forests and FLEGT The EU FLEGT Action Plan (May 2003): http://ec.europa. eu/development/ICenter/Pdf/Environment/forests/FLEGT _en_final.pdf The EC Briefing Notes on FLEGT: http://ec.europa.eu/ development/Policies/9Interventionareas/Environment/ forest/FLEGT%20briefing%20notes_en.cfm The Chatham House Illegal Logging Website can be found here: http:\www.illegal-logging.info\sub_approach. php?approach_id=26&subApproach_id=119 The LOGGING OFF Website on Voluntary Partnership Agreements: http://www.loggingoff.info/index.html Biodiversity The Communication from the European Commission on a Biodiversity Action plan for Economic and Development co-operation (2001): http://eur-lex.europa.eu/LexUriServ/ LexUriServ.do?uri=CELEX:52001DC0162(05):EN:HTML The Communication from the European Commission on Halting the loss of biodiversity by 2010 and beyond. Sustaining Ecosystem Services for human well being (2006): http://ec.europa.eu/environment/nature/biodiversity/ current_biodiversity_policy/biodiversity_com_2006/pdf/ com_en.pdf Energy The European Union Energy Initiative (EUEI): http:// ec.europa.eu/development/Policies/9Interventionareas/ WaterEnergy/energy/initiative/index_en.htm The Johannesburg Renewable Energy Coalition: http:// ec.europa.eu/environment/jrec/objectives_en.htm COOPENER is a large EC programme that ran until 2006 and that has financed a large number of projects addressing the role of sustainable energy for poverty alleviation in developing countries. When elaborating a project proposal for submission to the EC, identifying existing projects already financed (by the EC or other donors) and explaining how ones own proposal relates to it is particularly important. A database of COOPENER contains information on projects financed in Sub-Saharan Africa: http://ec.europa.eu/energy/intelligent/ projects/africa_en.htm Latin America: http://ec.europa.eu/energy/intelligent/projects/ latamerica_en.htm Asia: http://ec.europa.eu/energy/intelligent/projects/asia_ en.htm EC officials use an EC handbook explaining how to draft and manage a proposal. This document can also be useful

Address
Official name: European Community Acronym EC Department: European Commission EuropeAid Cooperation Office Unit F.3: Central management of thematic budget lines PA DEV Phone +(32) 2 2953811 Website: http://ec.europa.eu/europeaid/index_en.htm Address: European Commission EuropeAid Co-operation Office Unit F.3: Central management of thematic budget lines PA DEV B 1049 Brussels Belgium EC delegation: see the website of the EC delegation in your country: http://ec.europa.eu/external_relations/delegations/ intro/web.htm

Peace Building Partnership
Tips and Tricks

Grant Size
To be defined in the annual action programme.

EU Peace Building Partnership .
Own Contribution
No grant may exceed 80% of the total eligible costs of the action. The balance must be financed from the applicants or partners own resources, or from sources other than the European Community budget.
Background
As a component of the Stability Instrument, the EU Peace Building Partnership is part of the new external assistance package for the period 2007 to 2013. The Stability Instrument was established as a tool to provide for development, financial, economic and technical cooperation measures with partner countries in the contexts of crisis and emerging crisis we well as in the contexts of stable conditions for co-operation. Subdivided into separate short- and a long-term components, its aim is threefold: 1. In a situation of crisis or emerging crisis, it aims to contribute to stability by providing an effective response to help preserve, establish, or re-establish the conditions essential to the proper implementation of the communitys development and cooperation policies. 2. In the context of stable conditions, it aims to implement Community cooperation policies in partner countries, to develop the means to address specific global and transregional threats having a destabilising effect, such as proliferation of weapons of mass destruction, trafficking, terrorism and organised crime. 3. In the same stable contexts, it additionally aims to ensure preparedness by international and regional organisations (as well as state and non-state actors) to address pre- and post-crisis situations. The Stability Instrument replaces several instruments in the fields of drugs, mines, uprooted people, crisis management, rehabilitation and reconstruction, as well as supporting the United Nations Interim Mission in Kosovo and the office of the High Representative in Bosnia and Herzegovina. The EU peace-building partnership falls under aim (3). Its overall objective is to strengthen the international and regional capacity to anticipate, analyse, prevent and respond to any threats to stability and human development posed by violent conflict and natural disasters, as well as to improve post-conflict and post-disaster recovery. It aims at mobilising and consolidating civilian expertise for peace-building.
Funding Priorities
Funding priorities for the EU peace building partnership are outlined in the multi-annual strategy (20072010) and are further refined in the annual action plan. The Annual Action Plan specifies objectives, pursued actions and fields of intervention, expected results, total amount of financing per type of action, management procedures and indicative implementation timetables. These documents can be downloaded at: http:// ec.europa.eu/europeaid/where/worldwide/stabilityinstrument/ index_en.htm. Not all the areas covered by the EU Peace Building Partnership are implemented through calls for proposals. The specific objectives are to: build the overall capacity of non-state actors and regional and sub-regional organisations engaged in the prevention of violent conflict, post-conflict political stabilisation, and early recovery after a natural disaster; strengthen the ability to provide early warnings of potential crisis situations; ensure access to a well-trained body of experts with relevant skills in the fields listed under Article 3(2) of the Instrument for Stability; and build close operational links between the EU and relevant UN agencies and programmes, the World Bank and other multilateral and regional organisations in the above areas. Priority areas for support include: improving competence levels amongst non-state actors in the fields of mediation, track two diplomacy and reconciliation, and building effective bridges between nonstate actors and formal diplomatic initiatives; developing the operational facility of the Commissions implementing partners in the field of crisis response and early recovery, the establishment of networks and further enabling civil society organisations to contribute to EU policy formulation and operational practice on crisis response and conflict prevention; identification and sharing of best operational practice to address the root causes of conflict, particularly in the use of development assistance; development of policy-oriented research (in particular fieldbased research) aimed at early warnings for potential crises, the identification of their root causes, and the provision of real-time analysis;
Types of Grant

promoting the development and dissemination of suitable technologies in order to support the overall capacitybuilding objective of this programme (e.g. in the areas of mine action, damage assessment, mapping, databases, logistics, etc.); training, and development of common training standards at the EU level and between the EU, UN, World Bank and other multilateral and regional partners. Particular attention will be given to training and standard setting in the priority areas for EU civilian missions; developing common operational practices and tools with the UN, World Bank and other regional and multilateral agencies; particularly in damage assessment and assessment of primary needs at the early post-crisis recovery stage, and measures to strengthen operational cooperation between programmes of the Community and those of Member States.
Project Duration
To be defined in the annual action programme.
Deadline
Two calls for proposals are published per year.
Application Forms
The application forms are provided with each call for proposals and can be downloaded from from the Peacebuilding Partnership web-portal https://webgate.ec.europa. eu/tariqa/PeaceBuilding/. This includes templates for the concept note, the full application form, the logframe and the budget.
Depending on the call for proposal, different criteria apply to the type of actors eligible for granting. In general, applicants must be legal persons and be non-profit-making. They must be nationals of an EU Member State, one of the member states of the European Economic Area, one of the official EU candidate countries, a country in receipt of assistance under a pre accession instrument, or one of the beneficiary countries (this nationality obligation does not apply to international organisations).

Calls for proposals are published on https://webgate. ec.europa.eu/tariqa/PeaceBuilding. At time of publication, it still has to be defined whether they follow an open procedure or a restricted procedure. 1. Open procedure Under open calls for proposals, applicants need to submit all application documents at once. This includes a full proposal, partnership statements, budgets and logframe as well as a legal entity sheet and a financial identification form. If selected, the applicant will be required to provide further documentation such as statutes of the organisations annual activities report or an external audit report. 2. Restricted procedure Under restricted calls for proposals, applicants first submit a 4-page concept note. After a first round of selection, successful applicants are invited to submit a full proposal, partnership statements, budgets and logframe as well as a legal entity sheet and a financial identification form. If selected, the applicant will be required to provide further documentation such as statutes of the organisations annual activities report or an external audit report.
Guidelines
Guidelines are provided with each call for proposals and can be downloaded from the Peace-building Partnership webportal https://webgate.ec.europa.eu/tariqa/PeaceBuilding/. In addition, two documents regulate the implementation of EC assistance: Rules and Procedures available at http://ec.europa.eu/ europeaid/work/procedures/documents/legislation/ rules_and_procedures/2007_finalannexever1_en.pdf. This document explains the basic principles for the implementation of an action, which is supported by a grant from the EC. The Practical Guide to Contract Procedures for EC External Actions (PRAG) available at http://ec.europa.eu/ europeaid/work/procedures/implementation/common_ documents/practical_guide/new_prag_final_en.pdf. The purpose of the PRAG is to provide users with all the information necessary to undertake procurement or a grant procedure from initiation to the award of contracts. The annexes cover both the procurement phase and the execution of contracts.
Languages
English.
Tips
The assistance provided in the context of crisis or emerging crisis through the short-term component cannot, by their very definition, be programmed. The priorities differ from year to year.

Tips and Tricks

NGOs (contact details below). You might also receive support from your national NGO platform. CONCORD Secretariat aisbl 10 Sq. Ambiorix 1000 Brussels Belgium Phone: +32 2 743 87 60 Fax: +32 2 732 19 34 secretariat@concordeurope.org http://www.concordeurope.org In addition, smaller NGOs can benefit from the new EC subgranting mechanism. Lead applicants can financially support third parties in the form of small grants. 10,000 can be subgranted to third parties and a total of 100,000 per project can be used for sub-granting in a single project. The EC intends to establish a broad-based network of specialised European NGOs with expertise in early warning, conflict prevention, peace-building, and post-conflict and post-disaster recovery. Particular attention will be given to ensure that NGOs with strong grassroots links in third countries are adequately represented. The network will be an important interlocutor with the Commission in policy development and in the identification of expertise in these fields. A specially-dedicated Peace-building Partnership webportal is intended to allow interested organisation and entities working in the fields of conflict prevention, crisis management and peace-building to provide to the Commissioninformation regarding their relevant areas of activity on a voluntary basis. This information will serve initially as a directory in order to facilitate the establishment of a policy dialogue with relevant organisations: https://webgate.ec.europa.eu/tariqa/ PeaceBuilding/
The assistance provided in the context of stable conditions for cooperation has been programmed in the multi-annual strategy and the annual workplans. These documents are published at http://ec.europa.eu/europeaid/where/worldwide/ stability-instrument/details_en.htm. In order to succeed in accessing EC funds, a capable understanding of the rules and procedures of the calls is crucial. Little administrative mistakes, such as submission after the deadline or missing documents, will lead to an immediate rejection. Therefore NGOs considering responding to a call should carefully read the guidelines. Clearly, project objectives should directly be linked to the objectives of the call and applicants should read the relevant policy papers and refer to them when appropriate. To understand current EC thinking on the issues covered by the Peace Building Partnership, read the EC communications, strategies and papers relevant to the topic. Useful documents are: The European Security Strategy: http://ue.eu.int/uedocs/ cmsUpload/78367.pdf The European Consensus on Development: http://www.dfid. gov.uk/eupresidency2005/eu-consensus-development.pdf The EU Policy Coherence for Development: http://europa. eu/scadplus/leg/en/lvb/r12534.htm The EU Strategy for Africa: http://www.consilium.europa. eu/ueDocs/cms_Data/docs/pressdata/en/er/97496.pdf EU Declaration on Combating Terrorism http://ue.eu.int/ ueDocs/cms_Data/docs/pressData/en/ec/79637.pdf The EU Strategy to combat illicit accumulation and trafficking of small arms and light weapons and their ammunition: http://europa.eu/scadplus/leg/en/lvb/l33244.htm The EU Programme for the Prevention of Violent Conflicts: http://www.eu2001.se/static/eng/pdf/violent.PDF The 2005-2012 EU Drugs Strategy and the EU Action Plan on Drugs 20052008: http://www.emcdda.europa.eu/html. cfm/index6790EN.html Europe in the World: http://ec.europa.eu/external_ relations/euw_com06_278_en.pdf Improving EU Disaster and Crisis Response: http://ec.europa. eu/external_relations/cfsp/cpcm/com05_153_en.pdf The Commission also takes into account of the best practices developed by the UN, the World Bank and the OECD Development Assistance Committee. EC officials employ an EC handbook which explains how to draft and manage a proposal. This document can also be useful for NGOs, especially part 2 on the logical framework approach. It is called Aid Delivery methods Volume 1 Project Cycle Management Guidelines and located at this hyperlink: http://ec.europa.eu/europeaid/reports/pcm_ guidelines_2004_en.pdf. NGOs with little experience in applying for EC funding should consider participating in other NGOs projects funded by the EC. As a junior partner they can build their capacity and become better acquainted with EC requirements without taking full liability for a project. Consult and liaise with both the EC Delegation in the beneficiary country and the Brusselsbased officials. Another source of information is CONCORD Europe, the European confederation of relief and development

Address
Official name: European Community Acronym EC Department: European Commission Directorate General for External Relations (RELEX) Unit A.2: Crisis management and conflict prevention Phone +(32) 2 2965412 Website: http://ec.europa.eu/external_relations/news/pbp.htm Address: European Commission Directorate General for External Relations (RELEX) Unit A.2: Crisis management and conflict prevention B 1049 Brussels Belgium EC delegation: see the website of the EC delegation in your country: http://ec.europa.eu/external_relations/delegations/ intro/web.htm

Annex 1: Rules of Nationality
Tips and Tricks

Tips
It is important to make sure that you always check the eligibility criteria listed in each call for proposals issued by the EC, as the EC has the right to impose more restrictive access for specific forms of calls for proposals. Also, the OECDs classification of the different countries changes over the years: As an organisation from non-European OECD countries such as Australia, Canada, USA, Japan, New Zealand and Switzerland, it is important to monitor the ranking of your country in order to know whether or not you are eligible.
Annex 1: Rules of Nationality

Whether you are eligible to apply directly to the different European Commission calls is regulated in two EC regulations on the untying of Community aid. These regulations have been in place since 28 December 2005.
In Least Developed Countries

For actions taking place in Least Developed Countries (LDC), applicants from the following countries can apply directly for EC funding: The 25 Member States of the European Union, The 3 Member States in the European Economic Area (Iceland, Norway and Lichtenstein), Developing Countries (according to the OECD DAC list of ODA recipients) International organisations (for example Red Cross, United Nations, World Bank) The following OECD countries: Australia, Canada, USA, Japan, New Zealand and Switzerland. Please note that Australia, Canada, USA, Japan, New Zealand and Switzerland are only automatically eligible to apply for EC funds for projects taking place in LDCs.
Other Countries
For all other calls for proposals where the project takes place in Low Income Countries (LIC), Lower Middle-Income Countries (LMIC) or upper Middle-Income Countries (UMIC), applicants from the following countries can apply directly for EC funding: The 25 Member States of the European Union, The 3 Member States in the European Economic Area (Iceland, Norway and Lichtenstein) Developing Countries (according to the DAC list of ODA recipients, listed in annex II of the council regulation attached) International organisations (for example Red Cross, United Nations, World Bank) Countries such as Australia, Canada, USA, Japan, New Zealand and Switzerland may be considered eligible for EC funding for projects taking place in LICs, LMICs or UMICs on a case-by-case basis. Unfortunately, the EC has not provided any guidance as to how this is handled in practice.

Annex 2: List of Countries by Region

1.0 Europe 1.1 Member states of the EU
1.1.1 Old Member States AT DE DK FI GB IE LU PT Austria Germany Denmark Finland United Kingdom Ireland Luxembourg Portugal BE DE ES FR GR IT NL Belgium Germany Spain France Greece Italy Netherlands
2.2 Mediterranean Region

DZ EG IL JO LB LY MA Algeria Egypt Israel Jordan Lebanon Libya Morocco PS SY TN Occupied Territories Palestine Syria Tunisia
3.0 Countries Covered by the Development Co-operation Instrument 3.1 Central America Region
CR GT HN MX Costa Rica Guatemala Honduras Mexico NI PA SV (BZ) Nicaragua Panama El Salvador (Belize)
1.1.2 New Member States CY CZ HU LV SI RO Cyprus Czech Republic Hungary Latvia Slovenia Romania MT EE LT PL SK BG Malta Estonia Lithuania Poland Slovakia Bulgaria
3.2 South America Region

AR BO BR LC CO EC (GY) Argentina Bolivia Brazil Chile Colombia Ecuador (Guyana) EP PR PY (SR) UY VE Peru Puerto Rico Paraguay (Surinam) Uruguay Venezuela
1.2 Member states of the European Economic Area

IC LI Iceland Liechtenstein NO Norway
3.3 South-East Asia Region

BN IDEM KH LA MM Brunei Darussalam Indonesia Cambodia Laos Myanmar (Burma) MY PH SG TH VN Malaysia Philippine Singapore Thailand Vietnam
1.3 Candidate and pre-accession countries

AL HR MK YM Albania Croatia Republic of Macedonia Montenegro will become ME BA KOS TR YS Bosnia & Herzegovina Kosovo Turkey Serbia will become RS
3.4 East Asia Region (North East)

CN HK KP KR China Hong Kong North Korea South Korea MN MO TW Mongolia Macao Taiwan
2.0 European Neighbourhood Countries 2.1 Eastern Europe and Caucasus

AM BY MD UA Armenia Belarus Moldova Ukraine AZ GE RU Azerbaijan Georgia Russia
3.5 South Asia Region

AF BD BT IN Afghanistan Bangladesh Bhutan India LK MV NP PK Sri Lanka Maldives Nepal Pakistan

Tips and Tricks
3.6 Central Asia Region

KG KZ TJ Kyrgyzstan Kazakhstan Tajikistan TM UZ Turkmenistan Uzbekistan
4.5 Indian Ocean Region

IO KM MG British Territory of the Indian Ocean Comoros Islands Madagascar MU SC (YT) Mauritius Seychelles (Mayotte)
3.7 Gulf States

AE BH IQ IR KW United Arab Emirates Bahrein Iraq Iran Kuwait OM QA SA YE Oman Qatar Saudi Arabia Yemen
4.6 Region Caribbean

AG (AI) (AN) (AW) BB BS CU DM DO GD HT JM Antigua and Barbuda (Anguilla) (Netherlands Antilles) (Aruba) Barbados Bahamas Cuba Dominica Dominican Republic Grenada Haiti Jamaica KN (KY) LC (MS) (TC) TT VC (VG) St. Kitts and Nevis (Cayman Islands) Saint Lucia (Montserrat) (Turks-and-Caicos Islands) Trinidad and Tobago Saint-Vincent-etles-Grenadines (British Virgin Islands)
4.0 Countries Covered by the European Development Fund 4.1 Southern Africa Region
AO BW LS MW MZ NA Angola Botswana Lesotho Malawi Mozambique Namibia SZ ZM ZW ZA Swaziland Zambia Zimbabwe Republic of South Africa
4.7 South America

BZ GY Belize Guyana SR Surinam
4.2 Central Africa Region

CD CF CG CM Congo (Democratic Republic of ) Central African Republic Congo (Brazzaville) Cameroon GA GQ ST TD Gabon Equatorial Guinea Sao Tom and Principe Chad
4.8 Pacific Region

CK FJ FM KI MH (CN) NR NU (FP) PG (PM) Cook Islands Fiji Micronesia, Federate States of Kiribati Marshalls Islands (New Caledonia) Nauru Niue (French Polynesia) Papua New Guinea (Saint Pierre et Miquelon) (PN) PW SB TD (TF) TL TO TV VU (WF) WS (Pitcairns Islands) Palau Solomon Islands Chad (Terres Australes franaises) Timor Leste Tonga Tuvalu Vanuatu (Wallis and Futuna Islands) Western Samoa
4.3 Africa Western Region

BF BJ CI CV GH GM GN GW Burkina Faso Benin Cte dIvoire Cape Verde Ghana Gambia Guinea (Conakry) Guinea-Bissau LR ML MR NE NG SL SN TG Liberia Mali Mauritania Niger Nigeria Sierra Leone Senegal Togo
4.9 OECD DAC Member States (except EU Member States)

AU CA CH IS Australia Canada Switzerland Iceland JP NZ CH US Japan New Zealand Switzerland United States
4.4 Eastern Africa Region

BI DJ ER ET KE Burundi Djibouti Eritrea Ethiopia Kenya RW SD SO TZ UG Rwanda Sudan Somalia Tanzania Uganda

5.0 Other Regions

ACE AD AI AN AQ American Samoa Andorre Anguilla Netherlands Antilles Sandwich of the South (Islands)/ Antarctic Aruba Bermuda Bouvet Island New Caledonia Cocos Islands (Keeling) Christmas Islands Falklands Islands Faroe Islands French Polynesia Guernsey Gibraltar Greenland South Georgia (and Sandwich Islands) Guam (United States) Heard and McDonald Islands Isle of Man Jersey Cayman Islands Monaco MP MS NF PM PN SH SH SJ SM TC TF TK VA VI VG WF YT Northern Marianna Islands Montserrat Ile Norfolk Saint Pierre et Miquelon Pitcairns Islands Saint Helena British Territory of the Antarctic Svalbard and Jan Mayen Islands San Marino Turks-and-Caicos Islands Terres Australes franaises Tokelau Holy See (the Vatican) American Virgin Islands British Virgin Islands Wallis and Futuna Islands Mayotte
AW BM BV CN DC CX FK FO FP GG GI GL GS GU HM IM JE KY MC
Underlined countries are LDC countries according to OECD DAC Countries in parentheses belong to the region in which they are listed. However, they are either not at all eligible or they are eligible only under different instruments. For example, Belize is a Central American country, however, it falls under the ACP category. For another example, Mayotte is not eligible for funding, and yet it belongs to the Indian Ocean Region.

Annex 3: Glossary of Different Types of Actors
Tips and Tricks

Subcontractor
Organisation contracted by the beneficiary or its partner(s), in accordance with the appropriate procedures, in order to execute specific tasks while implementing proposed action
Annex 3: Glossary of Different Types of Actors

Applicant
The organisation responsible for submitting the application.
Target Groups
The groups/entities that will be directly positively affected by the project at the Project Purpose level.
Associate
Organisation that plays an active role in the action, but cannot directly benefit from funding under the grant.
Beneficiary of a grant
Person or entity who receives a grant
The Practical Guide and its glossary can be consulted at the following address: http://ec.europa.eu/europeaid/work/procedures/imple mentation/practical_guide/index_en.htm.
Final beneficiaries of a grant

Those who will benefit from the project in the long term at the level of the society or sector at large (G).
Consortium
A grouping of eligible natural and legal persons or public entities which submits a tender or an application, under a tender procedure or in response to a Call for Proposals. It may be a permanent, legally-established grouping or a grouping which has been constituted informally for a specific tender procedure or a Call for Proposals. All members of a consortium (i.e., the leader and all other partners) are jointly and severally liable to the Contracting Authority.
Informal Partner
A partner without legal personality (this can be an organisation or a group of natural persons) who, for the purpose of implementing the action, is deemed to be represented by the beneficiary of the Community grant. The informal partner takes part in the implementation of the action, but is not a formal member of the partnership.
Partner
Member organisation of the partnership other than the applicant.
Partnership
The grouping of organisations, i.e. the main applicant and its partners for the purpose of implementing the proposed action.
Re-granting
Financial support that may be given to third parties by the beneficiary of the Community where the implementation of the action so requires. Subject to the conditions laid down in the Article 120 of the Financial Regulation and the Article 184a of the Implementing Rules of the Financial Regulation.
German Foundation for World Population (DSW)
The German Foundation for World Population (DSW) is a German charity organisation founded by two entrepreneurs in 1991 to address global reproductive health and population issues. In the late 1990s, DSW opened offices in developing countries to provide field-based services. And in 2000, DSW opened an EU Liaison office in Brussels, Belgium, to help mobilise resources to improve global health.
DSW helps people to fight their way out of poverty primarily by promoting access to sexual and reproductive health information, services and supplies. We advance sustainable development by raising awareness on global health and population issues in Germany and the European Union, and by implementing sexuality education programmes for young people in developing countries.

How To Access UE Funds

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How To Access UE Funds

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German Foundation for World Population (DSW)

Publisher: German Foundation for World Population (DSW)

Tips and Tricks

7th European Edition

Tips and Tricks

7th European Edition 1

Publisher: German Foundation for World Population (DSW)

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Karen Hoehn Director, European Affairs

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How to Use Tips and Tricks

Structure of the Funding Programme Profiles

Application and Procedures

Name of the Funding Instrument

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Introduction: The European Community

The ECs Development Co-operation Policy

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Overview on Instruments Relevant for NGOs in Developing and Transition Countries

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Co-operation with NGOs

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Potential Applicant Data On-line Registration (PADOR)

Information on the Applicant(s)

Description of the Applicant

The Applicant Registers On-line

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Who Needs to Register?

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Non-state Actors and Local Authorities (1)

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Calls managed by EuropeAid in 2007/2008:

Application and Procedures

Calls managed by EC delegations in 2007/2008:

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Non-state Actors and Local Authorities (2)

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Application and Procedures

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Non-state Actors and Local Authorities (3)

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Application and Procedures

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