LIS &EBEIS

INTEGRATION
1

Guidelines for
Operation
EBEIS

August

September

Central
Ofce

Summarize learner
enrolment by school
(Aug 17)

Generate Beginning of
SY National Perf.
Indicators and Reports

Region

Generate Beginning of
SY Regional Perf.
Indicators and Reports

School

Division

LIS

Enrolment

EBEIS
Generate Beginning of
SY Division Perf.
Indicators and Reports

Monitor data submission and provide technical

assistance to schools & CLCs
Enroll BOSY Learners
until Aug, 14
Encode & finalize GESP/GSSP/ PSP
until Aug. 21, 2015

Generate Beginning of
SY Perf Indicators

March

April

May

Central Ofce

Prepare parameters for

beginning of SY
Reporting
Summarize EOSY
learner data (May 31)

School

Division

Region

Create Profile for Newly Established

Schools & update profile of
integrated schools and annexes

EOSY

LIS

enrolme
nt

EBEIS

Update school profile (school

head, programs, operational stat)

Update EOSY learner status

Integration with LIS

EBEIS

LIS Guidelines for Operation

School Head
Monitor the progress of updating in the LIS
and finalize the School Register for a
given school year
Ensure that data on learners in the LIS and
in any form of storage is kept secure and
protected from any unauthorized access
Designate a secondary focal person (School
ICT Coord., EBEIS Coordinator) who shall
assist in providing system admin. and
technical support to Class Advisers.

Guidelines for Operation

Class Adviser
Only nationally-funded and locally-funded
teaching personnel can be assigned as
Class Adviser. Volunteers cannot be
assigned as CAs
The Class Adviser shall be responsible for
the following:
Enroll and update the profile of all learners in
his/her class in any given school year
Finalize his/her Class Register

Guidelines for Operation

eation and updating of Class Adviser rec

SH shall initially create a personnel
record and a user account for Class
Advisers in the LIS.
This personnel record is uniquely
referenced by the TIN No.

After the personnel record and its

corresponding user account is created,
updating of personnel data can only be
done by the personnel him/herself.

Guidelines for Operation

Creation and updating of learner profile

Class adviser shall be responsible for updating the
profile of all learners in his/her class in any given
school year
He/she must ensure that the learner profile is
updated and supported by acceptable documents
(e.g. birth certificate, etc)
The LRN uniquely references a learner in the
registry.
An LRN must refer to one and only one learner
A learner must have one and only one LRN

The LRN must be attached to every learners school

record (Form 137, etc)

Guidelines for Operation

Enrollment of learners
Cutoff date for reporting annual enrollment is
the Friday of the week of school opening
(June 5, 2015)
The deadline for the encoding of this enrollment
data in the LIS is on August 2015 2nd week.
Actual enrollment date shall be encoded in the
system.

Late enrollees (beyond the cutoff date) will

be encoded in the system even beyond the
cutoff date and the deadline for encoding of
annual enrollment

Here are some of the ways LIS/EBEIS Data

are Used
Enrolment determines resource requirements,
existing inventories determine remaining
needs and other data like buildable space and
electricity supply determine prioritization. We
have used this for resource allocation.
Enrolment and teacher and classroom
inventories are used for MOOE computation.
Enrolment, programs offered and school
locations were used for SHS planning.
School addresses are used to determine which
schools will be along the projected typhoon
path, must be reminded to prepare and asked
to submit RADAR reports.

All schools must be in the

EBEIS
Only public schools listed in the EBEIS
are included in budget and resource
allocation.
The list of private schools in the EBEIS
will be uploaded in the website as the
list of accredited private schools.
The list of schools in the EBEIS will be
used as basis for the Senior High
School Voucher System.
Before the encoding period of your
region, please ensure that all schools

Update the profile of all

schools

Completely spell out the school name. Do not

CAPITALIZE entire name.
Ensure that all schools have complete
address details, especially the barangay field.
Ensure the accuracy of all data fields.
Please take special note of the year established,
contact information and permit and accreditation
details.

Before the encoding period for your region,

please ensure that all school profiles are
updated and accurate.

Possible additional fields in the LIS

Ethnicity
Student
ECCD
Health
experience
and
enrolment
and
Nutrition
languages
indata
special
ADMs
spoken
programs
(required)

FAQs and Data Issues

LEARNER INFORMATION
SYSTEM