Professional Documents
Culture Documents
IT Project Management
What is a project?
A project is a finite endeavor having
specific start and completion dates,
undertaken to create a unique product,
service or result which brings about a
beneficial change or added value.
A project is a temporary endeavor
undertaken to accomplish a unique
purpose. (PMI).
Planned set of interrelated tasks to be
executed over a fixed period and within
certain cost and other limitations.
What is a project?
A project is a temporary group
activity designed to produce a
unique
product,
service
or
result.
a piece of planned work or an
activity that is finished over a
period of time and intended to
achieve a particular aim
Wi-Fi Project
Project Attributes
Unique Purpose
Temporary
Incremental approach
Resources
Sponsor
Uncertainty
What is Project
Management ?
Project Management
Trainer/ Knowled
Training ge &
Skill
Goal /
Objectiv
e
Tools &
Techniq
ues
The
discipline
of
planning,
organizing,
and
managing
resources to bring about the
successful completion of specific
project goal and objectives.
To achieve all the project goals
and objectives while adhering to
classic project constrains i.e.
scope, quality, time and budget.
Project Management
Framework (PMBOK 4th
Edition)
Project Management
Framework( Updated)
Factor
User Involvement
Executive Support
Clear Business Objectives
Emotional Maturity
Optimizing Scope
Agile Process
Project Management
Expertise
Skilled Resources
Execution
Tools and Infrastructure
Factor
Lack of User Input
Incomplete Requirement
Changing Requirement
Lack of Executive Support
Technology Incompetence
Lack of Resources
Unrealistic Expectations
Unclear Objectives
Unrealistic Timeframes
New Technology
Factor
Incomplete Requirements
Lack of User Involvement
Lack of Resources
Unrealistic Expectations
Lack of Executive Support
Changing Requirement
Specifications
Lack of Planning
Didnt need it any longer
Lack of IT Management
Technology illiteracy
Expertise needed
The Project Management Body of
Knowledge
Application area knowledge,
standards, and regulations
Project environment knowledge
General management knowledge
and skills
Soft skills or human relations
skills
Leadership skills
The Project
Management Profession
History of Project
Management
Decision making
Loyalty
Ethical route
Out-of-box thinking to
build bridge
to Lanka
The
labour
force
was
organis
ed into
three
groups:
soldier
s,
commo
Dr. J. Robert
Oppenheimer
1,25,000 Workers
$1.9 billion Cost
Incurred
A US not-for-profit professional
organization for project
management
Source: https://www.apm.org.uk
Project Management
Certification
Understanding
organizations
Organizational
Structure
Traditional Organization
Pyramid Structure
Vertical Relationships
Departmentalization Culture
Authority flow from High to Low
Formal communication
Specialized functional units
(independent)
Adequate for stable environment
Not suitable for uniqueness or
dynamic environment
Functional Organization
Project Organization
Matrix Organization
Four Frames of
Organization
Human
Resource
Structural
Organizat
ion
Political
Symbolic
Four Frames of
Organization
Structural frame Structure, Roles
& Responsibilities, Coordination and
Control
Human resources (HR) frameneeds of Orgn & people, Shortage of
skilled labour
Political frame- Organizational &
Personal politics, Competition
Symbolic frame- symbols and
meanings, Companys culture
Organizational Structure
and Its Influences on
Project
A Project Phase
HOW
?
WHAT
?
WHO
?
A
PROJECT
PHASE
Delivera
ble
Ide
as Project
INPU
TS
Phase
Activit
ies
Management
Team
Project Phases
Initi
al
Projec
t
Chart
Pla
Manag
er Scope
Baseli
en
ne
ment
Stateme
Output
nt
s
Project
Delivera
ble
Intermedi
ate
Accepta
nce
Progr
ess
Final
Approv
al
Hando
ver
Produ
ct
Projec
t Life
Cycle
Initi
al
Intermedia
te
Fin
al
Disinvest
Operation
Product
Produ Busines
ct Life s Plan
Cycle
Ideas
Upgrade
Planning Phase
Questions addressed
are:
Level of
What work?
Uncertai
How?
nty
How Much Cost?
When?
Who?
Status reporting?
Progress reviewing?
How to Manage?
Where?
Risk Planning?
Deliverable: Baseline
Plan
Level of
Understandin
g & Efficiency
Execution Phase
Expectations to Reality conversion
Specific Resource Identification
(Ex: Human, Power, Material and
Money)
Assigning Personnel
Schedule Follow-up
Launching the Plan
Deliverable: Status Reports
Monitoring and
Controlling Phase
Tracking the actual progress to the planned
stuff
Manage Scope
Manage Schedule
Manage Cost
Manage Quality
Manage Risk
Manage Change
Manage Communication
Manage Stakeholders
Deliverable: Live Package
Closure Phase
Completion
Delivery
Customer acceptance
Reports
Historical Information
Deliverable: Final Project Report
Project Management
A Framework for
Planning and
controlling the
creation, testing
and deliver of an
Information
System.
An application of
knowledge, skills
tools and techniques
to meet project goals
through planning,
organizing,
measuring,
controlling and
reporting upon the
resources (Human,
Cost and Time)
Project Management
Traditional Project
Management has
five phases or
process groups
i.e. Initiating,
Planning,
Executing,
Monitoring and
Closing
Project Management
The Project
Management includes
Identification of
requirements,
balancing stakeholders
expectations/needs/co
ncerns, balancing
competing constraints
(Scope, Schedule,
Cost, Quality,
Resources and Risk )
Managed by Project
Manager, or other PMP
References
www.pmi.org
www.ipma.world
www.apm.org.uk
www.google.com
Information Technology Project
Management by Kathy Schwalbe 7 th
Edition
Software Project Management by Bob
Huges