RECORDS & REPORTS

Records :
Focus on collecting details of beneficiaries, vaccination
status,
visit dates and the number of cases of VPDs and AEFIs.
These remain with the individual collecting the
information and
are usually meant for action at that level.

Reports :
Based on records and are submitted to higher levels of
program management.

SAME

Computerized
database

SAME

Distri
ct
Computerized
database

State

SAME

IMMUNIZATION CARD
Pg.1

IMMUNIZATION CARD
Pg.2

IMMUNIZATION CARD

Tracking Dropouts: Tracking Bag

A cloth tracking bag, comprising of 14
pockets
Simple tool for follow up of
beneficiaries by filing
counterfoils of Immunization Cards
Helps to prepare a session-wise namebased list
of due beneficiaries
One tracking bag for every SC / village /
urban
area.
First 12 pockets indicate each of the 12
months
of the year.
Counterfoils are filled in the pocket
indicating the
month when the next vaccine is due.
The 13th pocket is meant for placing
counterfoils
of beneficiaries who have left HWs
catchment
area or have died.
14th pocket is for filing counterfoils of

MCH/Immunization
Register

Common problems

Solutions

Standard printed registers are often Ensure that printed registers are available
not
in
available
adequate quantities
Data entered is often incomplete
Ensure that registers are filled after
every
session
When a beneficiary returns for a
Allocate different pages of the register
to
subsequent dose, a fresh entry is
different session sites to easily locate
made,
leading to repetition, additional work the data
of beneficiaries returning for subsequent
and
vaccinations. Also, train HWs to NOT
confusion.
create a
new entry in the register each time
the mother
returns with the infant for

List of due beneficiaries and Tally

Sheet
Data collected
Uses
Names of beneficiaries due for
each vaccine for that session
Antigen-wise coverage by gender,
age for every session
Vaccines and syringes issued and
consumed

Common problems
List of due beneficiaries is rarely prepared
and
shared with mobilizers.Instead, mobilizers
rely on
chance visits or their memory to mobilize
beneficiaries.
Beneficiaries who did not attend the session
are not identified for follow-up.

Enables the mobilizer to track individual

children who are due for vaccination on a
particular session day
Serves as a basis for monitoring the
performance of the health worker and
the mobilizer

Solutions
Encourage HWs to use counterfoils in tracking
bags
and MCH register to prepare the list of due
beneficiaries.

Encourage HWs to cross check the list of due

beneficiaries with the remaining counterfoils
at the
end of the session.
The sheet is not used at all or the same Ensure the use of a new tally sheet for each
sheet is
session,
used for more than one session
whether fixed or outreach
Tallies are made based on the number Explain to HWs that this method leads to
of doses remaining in the used vials at inaccuracies
the end of a session rather than on actual such as inclusion of wasted doses and an overnumber of beneficiaries vaccinated.

EXERCISE
HANDOUT 9

Temperature Monitoring
Charts

Stock
Register

UIP Monthly Performance Report Pg. 144

EXERCISE
HANDOUT 10

Tracking Left-outs and

Dropouts: Coverage
Monitoring Chart
Left
out
Left-outs
Dropouts
Drop
out

Helps track
coverage of
infants on a
month-by-month
basis against the
target population
(left-outs)
Also helps
determine
whether
beneficiaries are
completing the
series of vaccines