Professional Documents
Culture Documents
DEPARTMENT
WORKFLOW
Binders Needed:
RECORDING A SALE
You receive a PURCHASE ORDER or an
ORDER FORM (through your website,
mail, or fax).
Order
Form
Sales Journal
DATE
CUSTOMER
Sale to
Lizzie
Grubman
INVOICE #
SALE AMOUNT
SALES TAX
TOTAL
23-Oct
Lizzie Grubman
490
42.26
532.26
27-Oct
Johnny Damon
1055
90.99
1145.99
3
4
5
DATE
1
Lizzie Grubman
INVOICE #
23-Oct
Balance for
Lizzie
Grubman
INVOICE
AMOUNT
532.26
AMOUNT PAID
INVOICE BALANCE
532.26
532.26
532.26
Accounts Receivable
Controlling Record
DATE
CUSTOMER
Balance for
Lizzie
Grubman
BALANCE
Lizzie Grubman
532.26
Johnny Damon
1145.99
Invoice
MAKING A PURCHASE
Your company completes a PURCHASE
ORDER from another company and sends it
out. Keep a file copy in the PURCHASES
binder.
Purchasing Journal
One
purchase
DATE
VENDOR
INVOICE #
DESCRIPTION
AMOUNT
21-Oct
VEC Trading
lamps
725
25-Oct
VEC Trading
lamps
825
29-Oct
VEC Trading
lamps
450
One
purchase
VEC Trading
DATE
INVOICE #
INVOICE AMOUNT
AMOUNT PAID
Total Amt.
INVOICE BALANCE
21-Oct
725
725.00
25-Oct
825
1550.00
29-Oct
450
2000.00
2000.00
2000.00
Accounts Payable
Controlling Record
DATE
VENDOR
VEC Trading
Total Amt.
BALANCE
2000.00
Inventory Record
Item Name:
Budget lamps
Item #:
Minimum:
Description:
Maximum:
Purchased
Date
21-Oct
Unit
Cost
Units
10
23-Oct
25-Oct
10
27-Oct
29-Oct
10
10
200
200
17
Balance
Cost of
Goods Sold
100
0
20
Unit
Cost
Units
0
20
Total Units
on Hand
Sold
Total
10
Value of
Inventory on
Hand
Inventory
Level
10
Unit
Cost
Units
Total
10
100
60
40
24
240
170
70
27
270
Inventory Record
Item Name:
Standard Lamps
Item #:
Minimum:
Description:
Maximum:
Purchased
Date
21-Oct
Unit
Cost
Units
10
23-Oct
25-Oct
25
27-Oct
29-Oct
25
25
250
250
Balance
Cost of
Goods Sold
250
0
10
Unit
Cost
Units
0
10
Total Units
on Hand
Sold
Total
25
Value of
Inventory on
Hand
Inventory
Level
25
Unit
Cost
Units
Total
10
250
100
150
16
400
200
200
18
450
Inventory Control
DATE
ITEM NAME
ITEM #
Quantity of
Inventory on
Hand linked
from
Individual
Records
QUANTITY ON
HAND
COST
Value of
Inventory on
Hand linked
from
Individual
Records
TOTAL
Budget lamps
27
270
Standard Lamps
18
450
Deluxe lamps
525
4
5
6
REF.
#
DATE
DESCRIPTION
CASH
CASH
RECEIPT PAYMENT BALANCE
0
0
0
AR CE -C O U N T S
C E I V A B LE
AP AC YC AO BU LEN T S
S A LA R I E S
PW AI TY HR -O LL
HP AO YLDR OI N LLG S
TE AX XP E N S E
RENT
U T IL IT IE S
401(E X P KE )N S E
IEN X T PE ER N E SS ET
OTHER
EXPLANATION
Customer:
DATE
1
Lizzie Grubman
INVOICE #
23-Oct
INVOICE
AMOUNT
532.26
AMOUNT PAID
INVOICE BALANCE
532.26
532.26
532.26
Enter in
amount
paid
VEC Trading
DATE
INVOICE #
INVOICE AMOUNT
AMOUNT PAID
INVOICE BALANCE
21-Oct
725
725.00
25-Oct
825
1550.00
29-Oct
450
2000.00
2000.00
2000.00
PAYROLL
The Payroll Associate completes
the PAYROLL REGISTER for
the pay period. The original is
filed in a binder and a copy is
given to the Bank Manager.
Payroll Register
Firm Name
Semimonthly Payroll Register
Pay Period: From_________________ To _____________________
NAME
1
2
3
4
# of W-4
HOURLY
SOCIAL MEDIexemptions HOURS RATE GROSS SECURITY CARE
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Taxable
Fed.
Income
0.00
0.00
0.00
0.00
FWT
FALSE
FALSE
FALSE
FALSE
SWT
FALSE
FALSE
FALSE
FALSE
SUMMARY
941 monthly
Sales tax quarterly
W2 and W3 yearly
1040 individual tax return yearly
1120 Corporate tax return yearly