Professional Documents
Culture Documents
Sap Fi GL
Sap Fi GL
General Ledger
Table of Contents
GL Overview
Sub Processes
Master Data
Transaction Processing
Account Analysis / Reconciliation
Periodic Processing
Reporting
Sales &
Distribution
FI
Financial
Accounting
CO
MM
PP
Materials
Mgmt.
Controlling
AM
Product
Planning
Fixed Asset
Mgmt.
SAP R/3
QM
Quality
Mgmt.
PS
OC
PM
Plant Maint.
HR
Human
Resources
IS
Project
System
Office &
Comm.
Industry
Solutions
Special Ledger
Travel
Management
Accounts Receivable
FI
LC
TM
AR
CM
AM
&
Accounts Payable
AP
L
G
SL
Legal
Consolidation
General Ledger
IM
Cash Management
Financial Accounting
Controlling
Management Accounts
Manage Budget Expenditure
Chart of Accounts
Company Codes
A Group
A Grp Common
Chart of Accounts
(YCCA)
A Ltd (9100)
A1 Ltd (9200)
A Grp FM Area
)9100(
Chart of Accounts
COA
YCCA
Company Code
Company Code
9100 A Ltd
9200 A1 Ltd
Company Code
Company Code
General
Ledger
Master
Data
Transaction
Processing
Account
Analysis &
Reconciliation
Periodic
Processing
Reporting
Master Data
Account Groups
Maintenance
Creation at 2 Levels
Chart of Accounts Data
Company Code Data
Change
Block
Delete
Cost Elements
Creation
GL Account Groups
A Grp COA
Number Ranges
Account Groups
Chart of
accounts
segment
Description:
B
Au ank
O t. a
th P cc
Ac
er os o
M
c
u
re tin n
at ou
fe g t n
er nt
r e co u
ia g
nc n m
l M ro
b
t
e ro e
gm up
da l r
ta
t :
General Ledger
Balance P&L
P&L
Balance
TT TT TT TT TT
TT TT TT TT TT
TT TT TT TT TT
Currency
Tax-related
)Balance c/fwd(
Item management
Posting control...
Company
code
segment
1
Assets
1
Current
financial
assets
and
shortterm
capital
2
Liabilities
3
Equity
Expense Revenue
accounts
NonMaterial
Revenue
operainventory Primary
cost
elements
ting
elements
costs,
revenue
9
Secondary
cost
elements
Controlling
Profit Center Accounting
G/L
accounts
P&L
accounts
Expense accounts
Balance sheet
accounts
Accounts posted
to directly, such as
bank accounts
Accounts posted
to indirectly, such
as reconciliation
accounts
Revenue elements
Revenue element
Sales deduction
FI
Revenue account
Financial
Accounting
General
Ledger
Master
Data
Transaction
Processing
Account
Analysis &
Reconciliation
Periodic
Processing
Reporting
Transaction Processing
SAP R/3 supports the following transactions:
Journal (JV) Processing
Document Principle
Document Structure
Create G/L
account posting
Post Manual
Journal
Holding an incomplete
document
Simulate
)Enough Info
to Complete Posting?(
Yes
Posted Entry
No
Create/Display a Parked
Document
Post/Release a
Parked Document
800,000
200,000
Total:
Credit
1,000,000
Line items
1,000,000 1,000,000
02
EX
External numbering 02
9000000000
8000000000
Current numbers
7000000000
01
6000000000
Internal numbering
defined until fiscal
year in the future
5000000000
4000000000
Current numbers
3000000000
00
2000000000
Internal
numbering
defined per fiscal
year
1000000000
0000000000
SB
01
1998
1999
2000
2001...
DR
00
Dates:
Document Date,
Posting Date,
Translation Date,
Entry Date (automatic),
Period.
Document Type
Company Code
Currency
Additional information:
Reference,
Short text.
Posting keys
Field
no
Relevant for postings
on accounts of this type?
yes
PK ...
suppress
Posted on
which account?
PK ...
Priority
Po
de stin
g
sta pend key
tus en t fi
eld
t- t
n
ou den s
c
Ac pen tatu
de ld s
fi e
Account
Line items
Posting a document
Document entered
correctly
Posting functions
Document currency
Group currency
2.
3.
To post it immediately
To park the document
To hold the document
Reference Documents
Document # 1 )Reference Document(:
Header:
01/03/2003
Line Items:
PK
40
50
50
Account
123000
345560
907902
Amount
5000
2000
3000
Document # 2:
Line Items:
PK
40
50
50
Account
123000
345560
907902
Amount
5000
2000
3000
Reverse a GL document
Mass Reversal
Procedure
General
Ledger
Master
Data
Transaction
Processing
Account
Analysis &
Reconciliation
Periodic
Processing
Reporting
Account balance
Totals of all transactions for each posting period broken down for
Debits and Credits
From these figures the system calculates the following for the
account balance function
Balance per posting period
Accumulated balance for the account
Line items
Functions supporting
account analysis are
grouped on the
Application toolbar
3
You can only
clear open items
for accounts that
are open item
managed.
Open items
represent
transactions
that are
incomplete.
Reversal of Clearing
Reversal of clearing
General
Ledger
Master
Data
Transaction
Processing
Account
Analysis &
Reconciliation
Periodic
Processing
Reporting
Posting Periods
Fiscal Year Variants
0001
R1
K4
R1
V3
Calendar Year
Year
2003
Periods
Properties
FY Variants
Calendar Year
Year-Dependent
No. of Post. Per.
No. of Special Per.
R1
C
12
2
R1
FY Variants
Mo.
01
02
03
04
:
12
Day
31
28
31
30
Period
10
11
12
01
31
09
Year
-1
-1
-1
GL Account Clearing
Automatic
Payment
Bank Statement
Accounts
xxxxxx
-------------------------------
xxxxxx
-------------------------------
xxxxxx
-------------------------------
xxxxxx
-------------------------------
Automatic clearing
program
01/01/2002
12/01/2002
01
15
____
Document ____________
______________________
______________________
Batch Input
Session
03/01/2002
___________________
02/01/2002
___________________
___________________
___________________
01/01/2002
___________________
___________________
___________________
___________________
___________________
Document s
Header
Line items
General
Ledger
Master
Data
Transaction
Processing
Account
Analysis &
Reconciliation
Periodic
Processing
Reporting
Reporting
Reporting Requirements
Balance
Sheet
External Reporting
Cash
Income
Flow
FI
Statement
CO
Internal Reporting
Cost
Product
Cost
Center
Profit
Center
Balance
Income
Sheet
Statement
Report Tree
1
SAP Menu
2
Transaction SA38
Report Tree
1
SAP Menu
2
Transaction SA38
Report Execution
Report Execution
Variant Selection
Dynamic selection
Report Variant
2( Press Save button
Financial
Accounting
General
Ledger
Master
Data
Transaction
Processing
Account
Analysis &
Reconciliation
Periodic
Processing
Reporting