Planning an Onsite

Training Seminar
Presenter Name
#/#/200#
Note: this project plan was exported from Project KickStart directly to PowerPoint.

Project KickStart is an easy-to-use project management software for small and medium
sized business projects. Created by Robert Blake of Trainers Direct. A Free Trial is
available at www.ProjectKickStart.com
Quick Links
(Links are clickable only in slideshow mode, hit F5)

1. Download Free Trial 4. Project KickStart Tour

2. Buy Project KickStart 5. Project KickStart Templates
3. Project KickStart Product Page 6. Project KickStart Sales (800) 678-7008

www.ProjectKickStart.com
 Agenda
Project Phases
Obstacles/Risks
Teams/Resources
Project Schedule
Total Cost
Tasks in Phases
Gantt Chart

www.ProjectKickStart.com
3/5/2009 - 4/10/2009 Planning an Onsite Training Seminar 2
 Project Phases
1. Needs Analysis
2. Identify Likely Attendees
3. Identify Potential Vendors
4. Select Vendors
5. Complete Contract Requirements
6. Design & Development
7. Logistical Planning
8. Seminar Delivery

www.ProjectKickStart.com
3/5/2009 - 4/10/2009 Planning an Onsite Training Seminar 3
 Project Phases (Page 2)
9. Follow-up
10. Plan For Next Steps

www.ProjectKickStart.com
3/5/2009 - 4/10/2009 Planning an Onsite Training Seminar 4
 Obstacles/Risks
1. Lack of budget to support project
2. Ensuring the quality of the trainer
3. Trainers may not be available when we need them
4. If training time is reduced due to budget constraints
5. Enough interest to justify expense

www.ProjectKickStart.com
3/5/2009 - 4/10/2009 Planning an Onsite Training Seminar 5
 Teams/Resources
Training director
Training manager
Training assistant

www.ProjectKickStart.com
3/5/2009 - 4/10/2009 Planning an Onsite Training Seminar 6
 Project Schedule
Project Start: 3/5/2009
Project End: 4/10/2009

www.ProjectKickStart.com
3/5/2009 - 4/10/2009 Planning an Onsite Training Seminar 7
 1. Needs Analysis
Develop a needs analysis

www.ProjectKickStart.com
3/5/2009 - 4/10/2009 Planning an Onsite Training Seminar 8
 2. Identify Likely Attendees
Demographics of attendees

www.ProjectKickStart.com
3/5/2009 - 4/10/2009 Planning an Onsite Training Seminar 9
 3. Identify Potential Vendors
Ask for referrals
Get a copy of the course outline
Obtain instructors' resumes
Get a preliminary cost estimate
Check whether travel and expenses included
Check number of attendees allowed
Check whether materials are included

www.ProjectKickStart.com
3/5/2009 - 4/10/2009 Planning an Onsite Training Seminar 10
 4. Select Vendors
Agree on cost

www.ProjectKickStart.com
3/5/2009 - 4/10/2009 Planning an Onsite Training Seminar 11
 5. Complete Contract Requirements
Endorse training agreement
Get confidentially form signed

www.ProjectKickStart.com
3/5/2009 - 4/10/2009 Planning an Onsite Training Seminar 12
 6. Design & Development
Receive seminar outline from vendor
Interview with course leader
Make any changes to outline
Approve on the final outline

www.ProjectKickStart.com
3/5/2009 - 4/10/2009 Planning an Onsite Training Seminar 13
 7. Logistical Planning
Arrange for training site
Plan lunch for attendees
Make hotel reservation for the trainer
Plan for material shipment
Arrange for participant's lunch
Send reminder to participants

www.ProjectKickStart.com
3/5/2009 - 4/10/2009 Planning an Onsite Training Seminar 14
 8. Seminar Delivery
Collect participant evaluations

www.ProjectKickStart.com
3/5/2009 - 4/10/2009 Planning an Onsite Training Seminar 15
 9. Follow-up
Distribute certificates
Request vendor's summary report
Inform department managers of their staff's
participation

www.ProjectKickStart.com
3/5/2009 - 4/10/2009 Planning an Onsite Training Seminar 16
 10. Plan For Next Steps
Identify resources

www.ProjectKickStart.com
3/5/2009 - 4/10/2009 Planning an Onsite Training Seminar 17
 Gantt Chart
Planning An On-Site Training Seminar

1-Mar 8-Mar 15-Mar

Task Name Days Start Finish % Done Assignments Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri
1 Identify Attendees 11 3/5/09 3/15/09 100 Training Manager
2 Demographics of attendees. 11 3/5/09 3/15/09 Training
0 Manager
3 Identify Potential Vendors 5 3/17/09 3/21/09 100 Training Assistant
4 Ask for referrals. 1 3/17/09 3/17/09 Training
0 Assistant
5 Get a copy of the course outline. 1 3/18/09 3/18/09 Training
0 Assistant
6 Obtain instructors bio's. 1 3/19/09 3/19/09 Training
0 Assistant
7 Get a preliminary cost estimate. 1 3/17/09 3/17/09 Training
0 Assistant
8 Are travel and expenses included? 1 3/20/09 3/20/09 Training
0 Assistant
9 Number of attendees allowed? 2 3/17/09 3/18/09 Training
0 Assistant
10 Are all materials included? 1 3/21/09 3/21/09 Training
0 Assistant
11 Select Vendor 1 3/24/09 3/24/09 80 Training Director, Training Manager, Training Assistant
12 Agree upon cost. 1 3/24/09 3/24/09 Training
0 Manager
13 Complete Contract Requirements 5 3/20/09 3/24/09 75 Training Manager
14 Endorse training agreement. 1 3/24/09 3/24/09 Training
0 Manager
15 Signatures on confidentially form. 1 3/20/09 3/20/09 Training
0 Manager
16 Design & Development 4 3/24/09 3/27/09 55 Training Director, Training Manager, Training Assistant
17 Receive outline from vendor. 1 3/24/09 3/24/09 Training
0 Assistant
18 Interview with course leader. 1 Training
3/25/09
Director, Training
3/25/09
Manager, Training
0 Assistant
19 Make any changes to the outline. 1 3/26/09 3/26/09 Training
0 Manager
20 Agree with vendor upon the final outline. 1 3/27/09 3/27/09 Training
0 Manager
21 Logistical Planning 6 3/27/09 4/1/09 20 Training Assistant
22 Arrange for training site. 1 3/27/09 3/27/09 Training
0 Assistant
23 Plan lunch for attendees. 1 3/27/09 3/27/09 Training
0 Assistant
24 Make hotel reservation for the trainer. 1 3/29/09 3/29/09 Training
0 Assistant
25 Plan for material shipment. 1 3/30/09 3/30/09 Training
0 Assistant
26 Arrange for participant's lunch. 3 3/29/09 3/31/09 Training
0 Assistant
27 Send reminder to participants. 1 4/1/09 4/1/09 Training
0 Assistant
28 Seminar Delivery 1 4/7/09 4/7/09 10 Training Manager
29 Collect participant evaluations 1 4/7/09 4/7/09 Training
0 Assistant
30 Follow-up 4 4/6/09 4/9/09 25 Training Director, Training Manager, Training Assistant
31 Distribute certificates. 1 4/6/09 4/6/09 Training
0 Assistant
32 Request vendor's summary report. 1 4/7/09 4/7/09 Training
0 Manager

10/9/2008 1 of 4

www.ProjectKickStart.com
3/5/2009 - 4/10/2009 Planning an Onsite Training Seminar 18
 Gantt Chart

Planning An On-Site Training Seminar

8-Mar 15-Mar 22-Mar

Task Name Days Start Finish % Done Assignments Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sa
1 Identify Attendees 11 3/5/09 3/15/09 100 Training Manager
2 Demographics of attendees. 11 3/5/09 3/15/09 0
Training Manager
3 Identify Potential Vendors 5 3/17/09 3/21/09 100 Training Assistant
4 Ask for referrals. 1 3/17/09 3/17/09 0
Training Assistant
5 Get a copy of the course outline. 1 3/18/09 3/18/09 0
Training Assistant
6 Obtain instructors bio's. 1 3/19/09 3/19/09 0
Training Assistant
7 Get a preliminary cost estimate. 1 3/17/09 3/17/09 0
Training Assistant
8 Are travel and expenses included? 1 3/20/09 3/20/09 0
Training Assistant
9 Number of attendees allowed? 2 3/17/09 3/18/09 0
Training Assistant
10 Are all materials included? 1 3/21/09 3/21/09 0
Training Assistant
11 Select Vendor 1 3/24/09 3/24/09 80 Training Director, Training Manager, Training Assistant
12 Agree upon cost. 1 3/24/09 3/24/09 0
Training Manager
13 Complete Contract Requirements 5 3/20/09 3/24/09 75 Training Manager
14 Endorse training agreement. 1 3/24/09 3/24/09 0
Training Manager
15 Signatures on confidentially form. 1 3/20/09 3/20/09 0
Training Manager
16 Design & Development 4 3/24/09 3/27/09 55 Training Director, Training Manager, Training Assistant
17 Receive outline from vendor. 1 3/24/09 3/24/09 0
Training Assistant
18 Interview with course leader. 1 3/25/09
Training 3/25/09
Director, Training 0
Manager, Training Assistant
19 Make any changes to the outline. 1 3/26/09 3/26/09 0
Training Manager
20 Agree with vendor upon the final outline. 1 3/27/09 3/27/09 0
Training Manager
21 Logistical Planning 6 3/27/09 4/1/09 20 Training Assistant
22 Arrange for training site. 1 3/27/09 3/27/09 0
Training Assistant
23 Plan lunch for attendees. 1 3/27/09 3/27/09 0
Training Assistant
24 Make hotel reservation for the trainer. 1 3/29/09 3/29/09 0
Training Assistant
25 Plan for material shipment. 1 3/30/09 3/30/09 0
Training Assistant
26 Arrange for participant's lunch. 3 3/29/09 3/31/09 0
Training Assistant
27 Send reminder to participants. 1 4/1/09 4/1/09 0
Training Assistant
28 Seminar Delivery 1 4/7/09 4/7/09 10 Training Manager
29 Collect participant evaluations 1 4/7/09 4/7/09 0
Training Assistant
30 Follow-up 4 4/6/09 4/9/09 25 Training Director, Training Manager, Training Assistant
31 Distribute certificates. 1 4/6/09 4/6/09 0
Training Assistant
32 Request vendor's summary report. 1 4/7/09 4/7/09 0
Training Manager

10/9/2008 2 of 4

www.ProjectKickStart.com
3/5/2009 - 4/10/2009 Planning an Onsite Training Seminar 19
 Gantt Chart

Planning An On-Site Training Seminar

1-Mar 8-Mar 15-Mar

Task Name Days Start Finish % Done Assignments Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri
33 1
Inform department managers of their staff's participation. 4/9/09 4/9/09 0
Training Manager
34 Plan for next steps. 1 4/10/09 4/10/09 0 Training Director, Training Manager, Training Assistant
35 Identify resources 1 4/10/09 4/10/09 0

10/9/2008 3 of 4

www.ProjectKickStart.com
3/5/2009 - 4/10/2009 Planning an Onsite Training Seminar 20
 Gantt Chart

Planning An On-Site Training Seminar

8-Mar 15-Mar 22-Mar

Task Name Days Start Finish % Done Assignments Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sa
33 1
Inform department managers of their staff's participation. 4/9/09 4/9/09 0
Training Manager
34 Plan for next steps. 1 4/10/09 4/10/09 0 Training Director, Training Manager, Training Assistant
35 Identify resources 1 4/10/09 4/10/09 0

10/9/2008 4 of 4

www.ProjectKickStart.com
3/5/2009 - 4/10/2009 Planning an Onsite Training Seminar 21
 Questions?
For additional information on Project KickStarts
easy-to-use project management software, please visit:

www.ProjectKickStart.com
Support Link
Sales: (800) 678-7008

Quick Links
(Links are clickable only in slideshow mode, hit F5)

1. Download Free Trial 4. Project KickStart Tour

2. Buy Project KickStart 5. Project KickStart Templates
3. Project KickStart Product Page 6. Project KickStart Sales (800) 678-7008

www.ProjectKickStart.com

www.ProjectKickStart.com
3/5/2009 - 4/10/2009 Planning an Onsite Training Seminar 22