Vega Lienardi (2013/045) Astrid Anastasya (2013/015)

Audia Lusienti (2013/036) Patricia Auriens (2013/503)

Anastasia Irena (2013/016) Claudia Yuanita (2013/462)
 PLANNING
WRITING
COMPLETING
REPORTS
1. Two Kinds of Reports
2. Three Steps Writing
Process to Reports
3. Planning Informational
Reports
4. Planning Analitical
Reports
5. Writting the Reports
 KINDS of
REPORTS 2
INFORMATIONAL ANALYTICAL
REPORTS REPORTS
INFORMATIONAL
REPORTS

Menawarkan Data, Fakta, Umpan Balik

TANPA Analisis dan Rekomendasi
ANALYTICAL REPORTS

INFORMATION

ANALYSIS

+
RECOMMENDATION
INFORMATIONAL ANALYTICAL
REPORTS REPORTS
 MENU
1. Two Kinds of Reports
2. Three Steps Writing Process to Reports
3. Planning Informational Reports
4. Planning Analitical Reports
5. Writting the Reports
6. Drafting Report Content
7. Completing Reports
STEPS
WRITTING
PROCESS
 LANGKAH MENULIS LAPORAN

PLANNING
 LANGKAH MENULIS LAPORAN

WRITTING
 LANGKAH MENULIS LAPORAN

COMPLETING
PREPARING
WORKPLAN
A Formal Work Plan for a Report
ELEMENTS of WORK PLAN
Statement of the Problem or Opportunity

Statement of the Purpose and Scope your Investigation

Discussion of Tasks to be Accomplished

Description of any additional Products or Activities

Review of Project Assignments, Schedule, and Resources Requirements

Plans for Following Up After Delivering The Reports

Working Outline
 MENU
1. Two Kinds of Reports
2. Three Steps Writing Process to Reports
3. Planning Informational Reports
4. Planning Analitical Reports
5. Writting the Reports
6. Drafting Report Content
7. Completing Reports
 Planning Informational Reports
Format
Organizational
Strategy
Menciptakan Rencana
Bisnis yang Sukses
 1. Reports to monitor and
control operation
2. Reports to implement
policies and procedures
3. Reports to demonstrate
format compliance
informational
4. Reports to document
reports
progress
 Planning Informational Reports
Format
Organizational
Strategy
Menciptakan Rencana
Bisnis yang Sukses
COMPARISON
Organizational Strategy
IMPORTANCE
SEQUENCE
CHRONOLOGY
GEOGRAPHY
CATEGORY
 Planning Informational Reports
Format
Organizational
Strategy
Menciptakan Rencana
Bisnis yang Sukses
 Menciptakan Rencana Bisnis Sukses

Setelah Berdiri dan Berjalan

3
Saat Mencari Dana

Sebelum Di Luncurkan

waktu menulis rencana bisnis

menurut fase dalam hidup perusahaan
 Menciptakan Rencana Bisnis Sukses
Bagian dalam rencana yang ditulis untuk menarik investor dari luar

Summary Management Design and Development Plans

Mission and Objective Operations Plan Overall Schedule

Company and Industry Critical Risks and Problems

Produccts and Services

Financial Projetion
and Requirements
Market and Competition

Marketing Strategy Exit Strategy

 Planning Informational Reports
Format
Organizational
Strategy
Menciptakan Rencana
Bisnis yang Sukses
 MENU
1. Two Kinds of Reports
2. Three Steps Writing Process to Reports
3. Planning Informational Reports
4. Planning Analitical Reports
5. Writting the Reports
6. Drafting Report Content
7. Completing Reports
Planning Analytical Reports

PURPOSE
 3 Basic Category
of Analytical Report

To Assess To Solve Problems To Support

Opportunities Decisions
 Why Analytical Reports Presents a Greater
Challenge than Writing Informational Reports

Analyzing a problem / an
opportunity
and presenting the conclusions

Thinking in a credible manner

Convince other people to make

significant financial or personnel
decisions
 To help define the problem
that your analytical report will address

What needs to be determined?

Why is this issue important?
Who is involved in the situation?
Where is the trouble located?
How did the situation originate?
When did it start?
Structural Approaches for Analytical Reports

Focusing on Focusing on
Conclusions Recommendations

Focusing on Logical
Arguments
 Focusing on Conclusions
Focusing on conclusions is often the best
approach when youre addressing a receptive
audience
May create the impression that you have
oversimplified the situation
 Focusing on Recommendations
How to unfold your recommendations using a series of five steps:
1. Tetapkan kebutuhan akan tindakan di bagian pendahuluan, umumnya
dengan menguraikan secara singkat masalah atau peluangnya
2. Perkenalkan manfaat yang dapat diraih, tanpa memberikan detail apapun
3. Buatlah daftar langkah (rekomendasi) yang diisyaratkan untuk meraih
manfaat, dengan menggunakan kata kera aktif untuk penekanan
4. Jelaskan setiap langkah dengan lebih lengkap, dengan memberikan detail
prosedur, biaya, dan manfaat
5. Ringkaskan rekomendasi
 Focusing on Logical
Arguments

The 2 + 2 The Yardstick

Approach Approach
Common Ways to Structure Analytical Reports
Element Focus on Conclusions or FOCUS ON LOGICAL ARGUMENT
Recommendations Use 2 + 2 = 4 model User Yardstick Model
Reader mindset Are likely to accept Hostile or skeptical Hostile or skeptical
Approach Direct Indirect Indirect
Writer High Low Low
Credibility
Advantages Readers quickly grasp Works well when you need to Works well when you have a list of
conclusions or show readers how you built criteria (standards) that must be
recommendations toward an answer by following considered in a decision; alternatives
clear, logical steps are all measured against same criteria
Drawbacks Structure can make topic Can make report longer Readers must agree on criteria; can
seem to simple be lengthy because of the need to
address each criteria for every
alternative
 MENU
1. Two Kinds of Reports
2. Three Steps Writing Process to Reports
3. Planning Informational Reports
4. Planning Analitical Reports
5. Writting the Reports
6. Drafting Report Content
7. Completing Reports
Adapting to the Audience
1. Being sensitive to your
Audiences needs
2. Build strong relationships
with your audience

3. Control your style and tone

 Adapting to the Audience

1. Being Sensitive To Your Audiences Needs

Aspect of audience sensitivity :
a) Adopting the you attitude
b) Maintaining a strong sense of etiquette
c) Emphasizing the positive
d) Using bias-free language
How readers to understand and accept your message?

a) Headings and links

b) Smooth transitions
c) Previews and reviews
Adapting to the Audience
1. Being sensitive to your
Audiences needs
2. Build strong relationships
with your audience

3. Control your style and tone

 Adapting to the Audience
2. Build Strong Relationships With Your Audience

Planning how to adapt

your style and language

Establishing Your
Credibility
Adapting to the Audience
1. Being sensitive to your
Audiences needs
2. Build strong relationships
with your audience

3. Control your style and tone

 Adapting to the Audience

3. Controlling Your Style And Tone

INFORMAL TONE

FORMAL TONE
Adapting to the Audience
1. Being sensitive to your
Audiences needs
2. Build strong relationships
with your audience

3. Control your style and tone

 MENU
1. Two Kinds of Reports
2. Three Steps Writing Process to Reports
3. Planning Informational Reports
4. Planning Analitical Reports
5. Writting the Reports
6. Drafting Report Content
7. Completing Reports
 DRAFTING REPORT CONTENT
Review Wording of the Have 3 main
Outline heading & subheading sections
establish the right tone

Introduction
Direct Indirect
Tone Tone
A Body

A Close
 Helps the Reader Understand The Content

Preview Main Idea

Introduction Introduces the Subject

Establishes the Tone

main section of drafting report content

 Presents, analyzes, and
interprets the information
A Body gathered during
investigation

Support recommendation
or conclucions

main section of drafting report content

 Make it clear and compelling
Summarizes your key point
Might be the only part of your
report some readers have time
for

A Close

main section of drafting report content

 Effective Report Content

Accurate
Complete
Balanced
Clear &
Logical
Documented
Properly
 MENU
1. Two Kinds of Reports
2. Three Steps Writing Process to Reports
3. Planning Informational Reports
4. Planning Analitical Reports
5. Writting the Reports
6. Drafting Report Content
7. Completing Reports
tasks to
complete
REPORTS
 Depends on Length & Complexity

Evaluate Improve Reports Readability

Efficient Writing Online Content

REVISE
 Include Variety of Features

Production Elements:
Prefatory Elements
Supplementary
Elements

PRODUCE
Production Elements:
Prefatory Supplementary
Elements Elements
Cover Appendixes
Title Fly Bibliography
Title Page Index
Letter of Authorization
Letter of Transmittal
Table of Contents
List of Illustrations
Synopsis or Executive
Summary
 Get someone expert & non expert
to proofread the report

Last review, checking:

- Typing mistakes
- Inconsistencies

PROOFREAD
 Physical Distribution
- Delivery Service
- Delivering in Person

DISTRIBUTE
 MENU
1. Two Kinds of Reports
2. Three Steps Writing Process to Reports
3. Planning Informational Reports
4. Planning Analitical Reports
5. Writting the Reports
6. Drafting Report Content
7. Completing Reports