ISO 9001:2008

QUALITY MANAGEMENT
SYSTEM

ACCOUNTING
 PAYMENT TO
SUPPLIERS/SU
BCONTRACTORS
 OBJECTIVE
Toensure on time (on or
before due date) and
accurate payment to
suppliers/service
providers
 SCOPE
Thisprocedure covers
activities from receipt of
supplier’s/subcontractor’
s Statement of Account
(SOA) to filing of paid
voucher
ACTIVITIES
NOTE 1:

Receive and file copies of SOA

and its supporting documents
such as Original Copy of
Delivery Receipt/Sales
Invoice/OR.
ACTIVITIES
NOTE 1:

Ensure that the duplicate copy

of the Supplier’s Invoice or
Delivery Receipt is duly
received and signed by
authorized personnel.
 ACTIVITIES
NOTE 2:
 The Receiving Report (F-WHS-002),
Supplier’s Invoice/Delivery
Receipt/Official Receipt and the
Purchase Order (F-PUR-007) must be
carefully compared in order to validate
the price, quantity and item description
of the purchased materials. In case of
discrepancy, verify the corrections with
the Purchaser and/or Supplier.
ACTIVITIES
NOTE 2:
Ensure that all computations
in SOA are correct. Verify
and validate discrepancies.
ACTIVITIES
NOTE 3:
Prepare Request for
Payment (RFP) and check
once SOA/Cash Liquidation is
verified.
The Internal Audit Officer
verifies the RFP.
ACTIVITIES
NOTE 3:
Letthe CEO/VP for Admin
and Finance approve and
sign the prepared RFP before
check voucher is prepared.
ACTIVITIES
NOTE 4:
When releasing check,
ensure that amounts
indicated in checks (in words
and figures) are correct.
Let the collector or recipient
sign the Check Voucher.
ACTIVITIES
NOTE 5:
Fileall paid Cash/Check
Voucher, the received Official
Receipt from
supplier/subcontractor and
other documents.
ACTIVITIES
NOTE 5:
Update Accounting Records
and file duplicate copies
Check Voucher.
RECORDS GENERATED

Request for Payment

Check Voucher
Check Payment
DISCUSS
FORMS
(include: RMT)