Module 2

Version: 2.0.0.2
Release date: 2012-11-27
 Objectives
In this module you will learn about:
• The hierarchy of organizations in the enrolment process
• The enrolment process flow
• The First Mile Logistics and Document handling
• The process of data de-duplication and Aadhaar
generation
• The roles and responsibilities of agencies and people
involved in enrolment
• The standards and guidelines, as suggested by Unique
Identification Authority of India (UIDAI)

29 Aug 2011 2
 Quick Recap

Aadhaar is a ________ number that _________will

provide to the ________ of India after collecting and
verifying their _________and __________ data.

29 Aug 2011 3
 What is Enrolment?

The process of collecting demographic and

biometric data from residents is known as
enrolment.

29 Aug 2011 4
Outline of Enrolment Hierarchy

29 Aug 2011 5
 Who Qualifies to be a Registrar?

Departments of the Central or State Government.

AND

Large public and private sector organizations with whom

the UIDAI has entered into a memorandum of
understanding (MoU) for on-field implementation of the UID
project.

29 Aug 2011 6
 Food for Thought

Do you think the enrolment process always starts from

scratch, that is, without any data at all?

Yes and No. The Registrar may have a database of

residents’ demographic information that can be used
as pre-enrolment data.

29 Aug 2011 7
 Civil Society Outreach Groups

• They partner with UIDAI and the Registrars.

• They can help the enrolment process in hard-to-reach

areas of the country.
• They can help in the enrolment of marginalized and
deprived populations such as tribals as well as the
homeless in villages and cities.

29 Aug 2011 8
 Enrolment Agencies
These are agencies appointed by the Registrar for
the collection of demographic and biometric data in
areas assigned by the Registrar.

They may be third party agencies empanelled

by UIDAI.

29 Aug 2011 9
 UIDAI

Registrar

Enrolment
Agency

Mobile,
Temporary, or
Enrolment
Permanent
Centre

Enrolment
Station

29 Aug 2011 10
 UIDAI

Registrar

Enrolment
Agency

Enrolment
Centre
Computer with
Enrolment Client
Enrolment Software & other
Station Devices

29 Aug 2011 11
 Toll-free Number to Address Grievances

1800-180-1947

29 Aug 2011 12
 Outline of Enrolment and Aadhaar Delivery to Resident

29 Aug 2011 13
 Step 1 Setting up an Enrolment Centre

Step 2 Capturing residents’ demographic and biometric

data

Step 3 Backup of data and Sync

Step 4 Transfer the demographic and biometric data to the

CIDR

Step 5 Data de-duplication and Aadhaar generation at CIDR

Step 6 Mailing the Aadhaar in a letter to the resident

29 Aug 2011 14
 1. The Enrolment Agency helps the Registrar to identify suitable locations where
Enrolment Centres can be set up.
2. The Enrolment Agency helps the Registrar in deciding the number of Enrolment
Stations for each Enrolment Centre.
3. The Enrolment Agency deploys required hardware devices and software.
4. The Registrar loads the KYR+ application and provides residents’ pre-enrolment data,
if available.
5. The Enrolment Agency loads residents’ pre-enrolment data onto the Enrolment
Station’s computers.
6. UIDAI provides content to the Registrar for awareness and publicity.
7. The Enrolment Agency helps the Registrar in creating awareness among residents.
8. The Enrolment Agency ensures the availability of certified Operators and Supervisors.
9. Enrolment Agency completes on-boarding of Operators, Supervisors and Introducers
(OSI)
10. The Enrolment Agency ensures site readiness and fills out relevant checklists.
11. The Registrar audits site readiness.

28th June 2012 15

 Step 1 Setting up an Enrolment Centre

Step 2 Capturing residents’ demographic and biometric

data

Step 3 Backup of data and Sync

Step 4 Transferring the demographic and biometric data

collected by the Enrolment Agencies to the CIDR

Step 5 Data de-duplication and Aadhaar generation at CIDR

Step 6 Mailing the Aadhaar in a letter to the resident

29 Aug 2011 16
 Steps for capturing resident’s information are as follows:
Step 1: Filling of Enrolment form (KYR, KYR+ data)

Step 2: Verification and Storage of Resident’s Documents

Step 3: Enrolment Operator imports Pre-enrolment data into the Aadhaar Enrolment Client

Step 4: Enrolment Operator enters the NPR Receipt Number, if specified in the Enrolment form

Step 5: Enrolment Operator Enters/Updates the Resident Data in the Enrolment Software

Step 6: Enrolment Operator Records Resident’s Consent for Information Sharing

Step 7: If Resident is Less than 5 Years Old – Enrolment Based on Parent/Guardian Details

Step 8: Enrolment Operator Checks if the Resident has any Biometric Exceptions
Step 9: Enrolment Operator enters Banking options specified in the Enrolment form
Step 10: Enrolment Operator Captures the Resident’s Biometrics

Step 11: Enrolment Shows Data to the Resident for Validation

Step 12: Enrolment Operator gets Introducer’s / Head of the Family’s Sign-off

Step 13: Enrolment Operator Provides Own Fingerprint to Sign-off the Data Capture

Step 14: Enrolment Operator Gets Supervisor’s Sign-off for Exceptions if any

Step 15: Acknowledgement and Consent for Enrolment

Step 16: Enrolment Operator Corrects data, if requested by the Resident within 96 Hours

29 Aug 2011 17
 Step 1: Filling of Enrolment form (KYR, KYR+ data)

The resident has to fill the Enrolment form with the KYR and if available, KYR+
information.

• If the resident has any difficulty in filling the Enrolment Form, he/she may take
assistance from local support such as Verifier, Village Accountant, Field
Inspector, Introducer, NGOs / CSOs etc.
• Resident needs to carry original documents and a photocopy of Proof of
Identity (PoI), Proof of Address (PoA), Date of Birth (DoB), Proof of
Relationship (PoR) documents for verification.
• If the resident is not carrying photocopies of these then the Enrolment Centre
should provide the photocopies free of charge.
• Upon basic information or ‘Know Your Resident’ (KYR), Registrars can add
more sections to the Enrolment form for KYR+ fields.
• The filled and verified Enrolment form for each enrolment is stored with other
documents.

29 Aug 2011 18
 Step 2: Verification and storage of Resident’s Documents
Verifier verifies resident’s documents
• If pre-enrolment data is used, Verifier
present at the Enrolment Centre will verify
documents like Ration Card, NREGA job
card, etc.

• In case an enrolment form is used for

filling demographic data, then the Verifier
will validate form details against PoI, PoA,
DoB, HoF documents.

• Verifier will then sign and stamp the

photocopies of documents verified.

29 Aug 2011 19
 Step 2: Verification and storage of Resident’s Documents (Contd..)
Storage of resident’s documents
• Documents need to be maintained by the Registrar for at least 7 years from
the date of enrolment
• Enrolment documents carries important and confidential resident information
and should therefore be handled with care and protected from damage and
theft
• Each set of dockets is referred to as a Batch and EAs and Registrars must try
to maintain the Batch size at 250 EID dockets
• Each batch must have a ‘manifest’ which must be assigned a unique batch
number
• When the number of batches reach 200 (corresponding to about 50000 EID
dockets), Registrar must log a pickup request with the Document
Management System (DMS) service provider

29 Aug 2011 20
Step 2: Verification and storage of Resident’s Documents (Contd..)
Storage of resident’s documents (Contd..)

• CSV files for all batches can be zipped into a single file and uploaded to
the DMS service provider’s portal or sent to them by email
• Registrar will authorize and coordinate any pickup that takes place from the
EA
• Typically the DMS service provider will arrange for a pickup within 7 days
or receiving the related intimation
• DMS service provider will have to provide ID proof of DMS project, sign-off
on a declaration and manifest which are prepared in duplicate
• EA official can sign on the copy of the document being handed over to the
DMS provider
• A copy of the Manifest must be sent to the registrar by the EA

21
Step 2: Verification and storage of Resident’s Documents (Contd..)
Storage of resident’s documents at Enrolment Centre

22
Step 2: Verification and storage of Resident’s Documents (Contd..)
Storage of resident’s documents at Registrar’s Office

23
 Step 3: Enrolment Operator imports Pre-enrolment data into the Aadhaar
Enrolment Client
• When pre-enrolment database is available, the Enrolment Operator can retrieve
the residents’ data by entering the Registrar’s Identifier in the enrolment client
software.

• This reduces the time required for an enrolment, as the operator does not have to
type all the information in the Aadhaar Enrolment Client’s demographic screen.

A few examples of Registrar’s Identifiers are as follows:

 Ration card number (Food and Civil Supplies Department as Registrar)
 Job card number (Rural Development Department as Registrar)
 Policy number (LIC as Registrar)
 TIN (RGI as Registrar)
 Electoral Photo Identity Card (EPIC) number (Election Commission as
Registrar)
 Permanent Account Number (PAN) number (Income Tax Department as
Registrar)

29 Aug 2011 24
 Step 4: Enrolment Operator enters the NPR Receipt Number, if specified in the
Enrolment form
• The RGI official has provided NPR Receipt
Number / schedule no. to the household /
individual.

• Operator checks whether the NPR number

has been specified in the Enrolment form.

• The Operator enters the NPR number in the

enrolment software.

29 Aug 2011 25
 Step 5: Enrolment Operator Enters/Updates the Resident Data into the
Enrolment Software

• The Enrolment Operator enters the verified

demographic data into the Enrolment
software from the Enrolment Form.

• If data has been retrieved using

Registrar’s Identifier, then Enrolment
Operator checks and corrects or
completes the resident’s demographic
information.

29 Aug 2011 26
 Step 6: Enrolment Operator Records Resident’s Consent for Information
Sharing

• The Operator has to capture resident’s

option specified in the Enrolment form by
selecting appropriate the option in the
enrolment software as “Yes/No”.

29 Aug 2011 27
 Step 7: If Resident is Less than 5 Years Old – Enrolment Based on
Parent/Guardian Details

• In case of children below the age of 5

years, one of the parents’ or guardian’s
name and Aadhaar / Enrolment ID shall
be recorded. This is compulsory.

• If the child is being enrolled along with

the father/mother/guardian who has not
enrolled for Aadhaar, the Operator will
first enroll the parent/guardian and
record the parent’s Enrolment ID in the
child’s Enrolment form.

29 Aug 2011 28
 Step 8: Enrolment Operator Checks if the Resident has any Biometric
Exceptions

• Enrolment Operator checks to see if

resident’s eyes and fingers are missing /
amputated and Enrolment Centre
Supervisor verifies the same.

• If the resident has any biometric

exceptions, these also have to be captured
on the demographic screen in the form of
biometric exceptions.

• Operator enters details of “Missing Eye

Indication” or “Missing Finger Indication”
as appropriate.

29 Aug 2011 29
 Step 9: Enrolment Operator enters Banking options specified in the Enrolment
form
• Operator checks the Enrolment form to determine whether the resident wants
to link his/her current bank account to his/her Aadhaar or open a new bank
account on the basis of his/her Aadhaar. Accordingly the Operator,
 Enters the Bank account details such as bank name, IFSC code and
account number in the AEC as specified in the Enrolment form if the
resident has an existing bank account
 In case the resident has opted to open a new account, the Operator will
mention the same in the Enrolment software. An account will then be
opened for that resident in future.
 Specify that the resident does not want an Aadhaar linked bank
account if that has been indicated in the Enrolment form.

29 Aug 2011 30
 Note
Financial Inclusion
• Financial Inclusion (FI) implies access to formal financial services
• UIDAI plans to enable FI by facilitating the opening of bank accounts for all
residents along with the issuance of the Aadhaar
• There would also be a provision to link the existing bank accounts of residents to
the Aadhaar.
• Bank accounts can be opened for all residents, including children
• The micro-ATM network will eliminate the need for the resident’s physical
proximity to the bank

Benefits of Financial Inclusion

• UIDAI is working at ensuring disbursal of social security benefits, like
 Pension
 Scholarship
 NREGA wages
directly to these bank a/c
• Person to person immediate transfer of funds at low cost
• Mobile top-ups and similar other applications easily implemented, even in villages

29 Aug 2011 31
 Step 10: Enrolment Operator Captures Biometrics - Facial Image, Exception (if
any), IRIS and Fingerprints

• The Enrolment operator captures the resident’s facial features as a

photograph using a web camera connected to the computer.

• If the resident has “Missing Eye Indication” or “Missing Finger Indication”

these should be captured as photographs using the camera

29 Aug 2011 32
 Step 10: Enrolment Operator Captures Biometrics - Facial Image, Exception (if
any), IRIS and Fingerprints (Contd..)

• The images of both Iris are captured Using an Iris Scanner device

29 Aug 2011 33
 Step 10: Enrolment Operator Captures Biometrics - Facial Image, Exception (if
any), IRIS and Fingerprints (Contd..)

• The fingerprint scans of all ten fingers are to be captured using a

Fingerprint Scanner device

29 Aug 2011 34
 Step 11: Enrolment Operator Shows Data to the Resident for Validation

• The Operator shows the data entered to the resident on a

monitor facing the resident and also reads out the same to
the resident, to ensure that all captured details are correct.

• The resident may ask for correction of the data and the
Enrolment Operator has to make the correction in the Client
Software after checking with the correct information given in
the Enrolment form.

• But if the resident asks for any correction that does not match
the information given in the Enrolment form, the Operator
must (politely) ask the resident to make the changes in the
Enrolment form and get the same verified by the Verifier.

29 Aug 2011 35
 Step 12: Enrolment Operator gets Introducer’s / Head of the Family’s Sign-off -
APPLICABLE ONLY IN CASE ENROLMENT IS INTRODUCER / HOF BASED

• In case of Introducer based enrolment, the Introducer will have to

provide her/his fingerprint as sign-off, confirming that the information
captured is correct. If the Introducer is not physically present at the time
of enrolment, the enrolment can be verified by the Introducer at the End
of the Day.

• Similarly, in case of Head of the family (HoF) based enrolment, the

Head of the Family will have to provide her/his fingerprint as sign-off,
confirming that the information captured is correct.

29 Aug 2011 36
29 Aug 2011 37
 Step 13: Enrolment Operator Provides Sign-off for the Data Capture

• The Enrolment Operator provides her/his

fingerprint as confirmation and sign-off for
the data that has been captured in the
Aadhaar Enrolment Client.

29 Aug 2011 38
 Step 14: Enrolment Operator Gets Supervisor’s Sign-off for Exceptions, if any

• The Enrolment Agency

Supervisor’s fingerprint may
be needed if there are any
exceptions (such as missing
finger or eye). This would also
be required if the biometric
quality is not good and the
“force capture” option is used.

29 Aug 2011 39
 Step 15: Acknowledgement and Consent for Enrolment
• Operator must select the language, requested by the
resident, in which the legal/declaration text on print receipt is
to be printed.
• The Operator prints the acknowledgement slip and the
consent form in one A4 size sheet. The Operator has to tear
off the sheet from centre.
• The Operator signs the Acknowledgement and gives it to the
resident.
• The resident signs the Consent for Enrolment and returns it to
the Operator.
• The resident’s consent is taken using his/her signature/thumb
impression.
• In case resident is a child below 5 years, father / mother /
guardian of the child whose enrolment ID was recorded in
software will sign the Consent for Enrolment.
• The Consent for Enrolment along with the Enrolment Form,
PoA, PoI & DoB proofs is then stored as per the procedures
prescribed by the Registrar.
29 Aug 2011 40
 Step 16: Enrolment Operator Corrects data, if required, within 96 Hours of the
Resident’s Enrolment and in the Presence of the Resident

The following requests for changes are included in the scope of the Correction
Process:
a. All demographic fields i.e., Name, Address, Gender, Date of Birth / Age
b. Information sharing consent
c. Consent to open a Bank Account / linking of existing Account
d. Relationship to resident
e. Mobile
f. Email Address
g. NPR Receipt Number
h. Relationship Details(Relation type, Name and EID/UID)
i. Introducer Name and UID

In case the resident is child below 5 years, the biometric of the parent/guardian
whose details are entered in the relationship fields, will be taken.

29 Aug 2011 41
 Step 16: Enrolment Operator Corrects data, if required, within 96 Hours of the
Resident’s Enrolment and in the Presence of the Resident Contd..

• The EA can correct any of

the above types of
information for a resident
using Client software within
96 hours of the resident’s
enrolment and in the
presence of the resident.

29 Aug 2011 42
 Step 16: Enrolment Operator Corrects data, if required, within 96 Hours of the
Resident’s Enrolment and in the Presence of the Resident (Contd..)

• The EA must restrict all corrections in a resident’s data to one time only.

• The resident must carry his/her acknowledgement letter for correction. PoI,
PoA and Parent/Guardian’s acknowledgement letter will also be required at the
time of correction process depending on the type of correction.

 A change in Name would require either a verified PoI document or an

Introducer’s Name and UID.
 A change in Address would require either a verified PoA document or an
Introducer’s Name and UID.
 A change in verified DoB would require a verified DoB certificate. If the
correction is in data for a child below 5 years of age, then parent details of
relationship type, relative name and EID/UID of parent/guardian is also
mandatory.

29 Aug 2011 43
 Step 16: Enrolment Operator Corrects data, if required, within 96 Hours of the
Resident’s Enrolment and in the Presence of the Resident (Contd..)

• The previous Enrolment ID of the resident needs to be entered for correction

of resident’s old data.

• The Name of the resident whose data is to be corrected must be re-entered

even if the correction is not in the name itself. Only the fields that need a
correction should be entered in the software. Fields that are good in original
enrolment are not to be retyped.

• The resident’s photo is also captured during the correction process. The
correction in data will be reviewed with the resident and any one of the
biometrics of the resident (provided in drop down menu on client) will also be
taken to confirm that the resident is OK with corrections.

• An “acknowledgement of correction” and “consent for correction” will be

printed at the end of correction process along with the resident’s photo.

29 Aug 2011 44
 Step 1 Setting up an Enrolment Centre

Step 2 Capturing residents’ demographic and biometric

data

Step 3 Backup of data and Sync

Step 4 Transferring the demographic and biometric data

collected by the Enrolment Agencies to the CIDR

Step 5 Data de-duplication and Aadhaar generation at CIDR

Step 6 Mailing the Aadhaar in a letter to the resident

29 Aug 2011 45
 Data Backup

• The Operator must backup the contents

of the hard disk of the computer at each
Enrolment Station from time to time in
an external hard disk. If the data gets
corrupted then the Enrolment Agency
will need to re-enroll the residents which
will be a loss to the Enrolment Agency.
Hence taking backup is extremely
important.

• It is recommended that the Operator /

Supervisor takes backup of data
captured at least twice a day and
maintains it for a period of minimum 60
days (or as specified by UIDAI form
time to time).

29 Aug 2011 46
 Sync
• The Enrolment client software, after successful enrolments,
needs to sync with the server every 24-48 hrs. The sync
process requires internet connectivity. The sync typically
happens only if there are any exported packets with status
“Exported”. During synchronization, the operator may not be
able to do any other work.
• If there are no packets with the status “Exported” on the
Enrolment client system, a message is displayed indicating that
the sync program has been completed.
• On completion of the sync, the data on the server has been
exactly matched to what was available on the client machine.
• At the time of sync, based on the response from the server, the
client performs an appropriate action on the packets for which
enrolment IDs have been synced. The server on successful
sync sends three kinds of responses:
Acknowledged Resend Not Received

29 Aug 2011 47
 Step 1 Setting up an Enrolment Centre

Step 2 Capturing residents’ demographic and biometric

data

Step 3 Backup of data and Sync

Step 4 Transferring the demographic and biometric data

collected by the Enrolment Agencies to the CIDR

Step 5 Data de-duplication and Aadhaar generation at CIDR

Step 6 Mailing the Aadhaar in a letter to the resident

29 Aug 2011 48
 • At the end of the day when all enrolments are complete, the Operator will
use the export option in the Aadhaar enrolment client software to transfer
the data captured during the day to a external Hard Disk.

• This portable Hard Disk can be used to store data from a number of
Enrolment Centres
• The Hard Disk is taken to a central location which has an Internet
connection with a bandwidth of at least 1Mbps
• The data from the Hard Disk is then transferred to CIDR using SFTP
CIDR
(Secure File Transfer Protocol)
1Mbps

SFTP

29 Aug 2011 49
 Another way to send data to CIDR

Step 1: Enrolment Agency packs the Hard Disk

Step 2: Enrolment Agency hands over the sealed envelope to the

Carrier
Step 3: Enrolment Agency send electronic update to CIDR

Step 4: Carrier delivers sealed envelope to CIDR

Step 5: CIDR checks contents and updates the database

Step 6: CIDR deletes data from Enrolment Station

Step 7: CIDR gets backup of data not received from Enrolment

Centre

29 Aug 2011 50
 Step 1: Enrolment Agency packs the Hard Disk

• The Enrolment Agency seals and packs

a Hard Disk in an envelope, with pre-
printed barcode and pre-printed address
of CIDR, before handing it over to the
Carrier so that it can be delivered to
CIDR.

29 Aug 2011 51
 Step 2: Enrolment Agency hands over the sealed envelope to the Carrier

• The Enrolment Agency hands over the

sealed envelopes to the identified Carrier.

29 Aug 2011 52
 Step 3: Enrolment Agency send electronic update to CIDR

• Once the Hard Disk has been dispatched, the Enrolment station
must connect to CIDR through the Internet at the earliest possible
opportunity. This enables CIDR to check the correctness and
completeness of the data, even before the memory stick is received.

• Due to lack of connectivity it may not be possible to connect to CIDR

immediately. However, the connection must take place at least once
in two days.

29 Aug 2011 53
 Step 3: Enrolment Agency send electronic update to CIDR (Contd..)

• Each time data is exported from the

enrolment client, a Manifest file is
created which contains a list of
Enrolment Numbers for all the
enrolments done since the last data
export.

• When an Enrolment Station connects

with the CIDR (recommended every
few days), this manifest file is sent to
the CIDR. CIDR then knows what all
files to expect and when.

• The Manifest of resident data will

contain the Enrolment Number,
Registrar Number, etc.

29 Aug 2011 54
 Step 3: Enrolment Agency send electronic update to CIDR (Contd..)

A Note about Updates

In addition, automatic incremental updates

are sent by the enrolment client software
upon connection to the CIDR server.

29 Aug 2011 55
 Step 3: Enrolment Agency send electronic update to CIDR (Contd..)

WEEK RECORDS
Week 1 Manifests for record numbers 1–50
are sent.
Records 34, 37 and 45 are found to
be corrupt.

Week 2 Manifests for record numbers from 51

onwards are sent.
Also, records 34, 37 and 45 that were
found to be corrupt are resent.

29 Aug 2011 56
 Step 4: Carrier delivers sealed envelope to CIDR

• The Carrier must ensure safe delivery of the

envelopes to CIDR

• The Carrier must ensure that the sealed

envelopes are delivered to CIDR within 10 days
of receipt

• The Carrier must obtain an acknowledgement

from CIDR on delivering the envelope

• It is the Enrolment Agency’s responsibility to

ensure that the memory sticks are not tampered
with.

29 Aug 2011 57
 Step 5: CIDR checks contents and updates the database
• If CIDR does not receive the envelope within ten days of receiving the electronic
update from the Carrier, during the client-CIDR sync, CIDR will instruct the
enrolment client to re-extract the data during next data export. This entire process
is transparent to the operator.

• CIDR will give an acknowledgement to the Carrier when it receives the envelope.

• CIDR checks for the correct number of Hard Disks received by matching the
envelope bar-codes (given in manifest file).

• Each Hard Disk’s contents are checked against its Manifest for
 Completeness of data by mapping against number of enrolment numbers
 Correctness of data by checking the demographic and biometric details
contained under each Enrolment Number

• If the data in the Hard Disk is found to be correct the CIDR Database will be
updated.

29 Aug 2011 58
 Step 6: CIDR deletes data from Enrolment Station

• As soon as CIDR verifies that it has got the correct and complete data from the
Enrolment Agency it deletes all data from the Enrolment Stations when they
connect (which is at least once in two days)

29 Aug 2011 59
 Step 7: CIDR gets backup of data not received from Enrolment Centre

• If the data in a Hard Disk is corrupt (incorrect) then CIDR intimates the
Enrolment station to resend the data

• The data will again get copied to a Hard Disk, which is then sent to CIDR

29 Aug 2011 60
 Step 1 Setting up an Enrolment Centre

Step 2 Capturing residents’ demographic and biometric

data

Step 3 Backup of data and Sync

Step 4 Transferring the demographic and biometric data

collected by the Enrolment Agencies to the CIDR

Step 5 Data de-duplication and Aadhaar generation at CIDR

Step 6 Mailing the Aadhaar in a letter to the resident

29 Aug 2011 61
 Steps to show data de-duplication and Aadhaar generation

Step 1: CIDR Checks for Duplicate Data

• CIDR checks the enrolment data for any duplicate entries. This is called Data
De-duplication. Biometric data is the basis for de-duplication.

Step 2: CIDR Issues Aadhaar and Generates Letter

• CIDR issues an Aadhaar to the resident that has cleared the de-duplication
process and generates a letter informing the resident of the same.

29 Aug 2011 62
 Step 1 Setting up an Enrolment Centre

Step 2 Capturing residents’ demographic and biometric

data

Step 3 Backup of data and Sync

Step 4 Transferring the demographic and biometric data

collected by the Enrolment Agencies to the CIDR

Step 5 Data de-duplication and Aadhaar generation at CIDR

Step 6 Mailing the Aadhaar in a letter to the resident

29 Aug 2011 63
 • After an Aadhaar is generated by CIDR, a letter with the Aadhaar is printed and
delivered to the resident. The resident gives a confirmation receipt for the letter
and CIDR updates its records.

29 Aug 2011 64
 Roles involved in Aadhaar Enrolment Process

• UIDAI’s Point of Contact

• Registrar
• Registrar’s Supervisor / Verifier
• Enrolment Agency Management
• Enrolment Agency Supervisor
• Enrolment Agency Operator
• Technical Administrator
• Introducer
• Head of Family
• Resident

29 Aug 2011 65
 Roles and Responsibilities

• Provide process documents and enrolment software

• Empanel Enrolment Agencies

• Facilitate certification of biometric devices

• Provide training content

UIDAI’s
Point of • Appoint a training and certification agency and provide
Contact testing content to this agency

• Provide required standards and guidelines

• Vet awareness and publicity content

• Provide document storage solution

29 Aug 2011 66
 Roles and Responsibilities

• Define enrolment plan including locations and timeframe

• Identify suitable locations for setting up enrolment centres
• Attach EAs on technology portal. Download and Review
Master Data files
• Review and get Pin code master data corrected and
completed prior to start of enrolments in the region
• Add any other required document not in the list at tech
portal. Download the master for documents in the client
stations pertaining to the Registrar for use during enrolment
Registrar • Setup mechanism for document verification either by
Registrar’s own personnel or by EA Personnel.
• Ensure pre-enrolment data, where applicable, is available
to Enrolment Agency
• Ensure list of Introducers is available with their
demographic, biometric details and Aadhaar
• Ensure IEC norms are being adhered to
• Audit Enrolment Centre readiness
• Audit enrolment agency processes and their effectiveness

29 Aug 2011 67
 Roles and Responsibilities

• Ensure communication reaches the target beneficiaries /

residents
• Advise EAs to deploy IEC elements in a judicious and
practical manner
• Provide template for paper-based enrolment form
containing KYR and KYR+ fields
• Setup mechanism for periodic process and data quality
audit
Registrar • Setup a mechanism for collecting and securely storing all
the documents submitted by residents during enrolment till
the UIDAI appointed DMS service provider collects
Contd.. document from registrar offices and provide receipt of the
same
• Upon receipt of documents, perform quality check on
documents and create batches

29 Aug 2011 68
 Roles and Responsibilities

• Upon accumulation of specified batches of documents at

one site, send intimation to DMS service provider for pickup
of documents along with soft-file of manifest

• Handover document to DMS service provider along with

Registrar master manifest and declaration in specified format. Obtain
sign-off from DMS service provider. In event of change in
manifest/documents at the time of sign-off, resend the
Contd.. manifest by e-mail/registered post to DMS service provider

29 Aug 2011 69
 Roles and Responsibilities

• Verify PoI, PoA, DoB documents with the photocopies and

Enrolment form in case of document based verification.

• Verifier also checks that the names of the documents

captured in the enrolment form are correct and same as the
original documents produced by the resident.

• Ensure that Enrolment form is filled completely and

correctly as per UIDAI enrolment process.
Registrar’s
Supervisor
/ Verifier • Verifier will sign and stamp the Enrolment Form after
verification.

• Where hard copy of documents is being stored, the

photocopy of documents may also be verified with Verifiers
signature/thumb print and stamp/Name, except in case
where copies attested / certified by a public notary /
gazetted officer are being submitted.

29 Aug 2011 70
 Roles and Responsibilities

• Procure certified biometric devices

• Procure other hardware and infrastructure for enrolments

• Ensure enrolment software is installed on required laptops /

desktops

• Ensure pre enrolment data is loaded on enrolment stations

Enrolment laptop, where applicable.
Agency
Management • Ensure KYR+ software integration is done and tested.

• Ensure UIDAI processes and standards are followed

• Assist Registrar develop enrolment schedules

• Work closely with the Registrar in spreading publicity and

awareness at grass-root level

29 Aug 2011 71
 Roles and Responsibilities

• Ensure availability of certified operators and supervisors at

enrolment centres

• Ensure adequate stationary and other logistics related

material are available at the centre

• Ensure adequate backup arrangement at enrolment centre

Enrolment • Take remedial / corrective action in case of process / quality
Agency
deviations and addressing the grievances
Management

• Enable successful data transfer to CIDR

Contd..
• Must adhere to Safety Procedures, Rules, Regulations, &
Restrictions and shall comply with the provisions of all laws
including safety and labour laws, rules, regulations and
notifications issued there under from time to time.

29 Aug 2011 72
 Roles and Responsibilities

• Setup enrolment station

• Supervise enrolment process
• Handle issues and concerns of operators and residents
• Act as an operator, when required
• Ensure checklists are filled and signed
• Ensure audit feedback, if any, is incorporated in the process
• Manage data export to portable Hard Disk and data backup
to external hard disk. Take enrolment data to a designated
Enrolment
Agency location for transfer to CIDR
Supervisor • File, back up and store enrolment data as per UIDAI
guidelines
• Ensure Client Sync every 24-48 hours. In case of remote
locations or due to any other limitations, this time may
extend to 5-7 days
• Ensure on-boarding of Operators, Supervisors and
Introducers on the client for local authentication

29 Aug 2011 73
 Roles and Responsibilities

• Ensure safe handling and storage of documents and transfer

of same to Registrar
• Ensure that every Operator is aware of and has a printed
copy of the critical points to be reviewed at the station during
Enrolment
review of enrolment data with resident
Agency
Supervisor • Review all enrolments for the day to ensure that data entered
in the Aadhaar client is correct for each resident. In case of
any error/logical mismatch in the data entered, inform the
Contd.. resident to come to the enrolment centre the next day for
data correction.

29 Aug 2011 74
 Roles and Responsibilities

• Sign off by giving his/her fingerprint after End of Day Review

• Ensure one file per station is maintained for documents
storage
• Ensure dockets are arranged (set of documents for a
resident) in the order of enrolment and create a manifest of
Enrolment all enrolments along with type of documents against each
Agency enrolment
Supervisor • Create document batch with manifest in soft copy and
hardcopy along with exception list (if any)
• Once critical volume of dockets is reached, all the EID
Contd.. dockets are moved securely to designated Registrar offices
• Handle enrolment documents with care and protect it from
damage and theft

29 Aug 2011 75
 Roles and Responsibilities

• Capture demographic and biometric data

• Handle exception cases during capture of data
• Obtain consent for enrolment and make corrections in the
data recorded, if required
• Provide acknowledgement slips to residents
• Store Consent Letter, PoI, PoA for Registrar/UIDAI
Enrolment • Ensure clarity and quality of submitted document. Ensure
Agency
correct documents are collected against PoI, PoA, DoB and
Operator
HoF
• Ensure documents for a resident are tagged together along
with consent. Ensure all documents in one set belong to
one resident
• File documents in order of enrolment

29 Aug 2011 76
 Roles and Responsibilities

• Installation and configuration of Aadhaar Enrolment Client

• Avail Enrolment auth user and auth code and Register
Enrolment Client
Technical • Maintain credentials of Operators and Supervisors and share
Administrator Operator, Supervisor enrolment ID/UID with CIDR
• Load pre-enrolment residents data on enrolment stations
laptop, where applicable and test KYR+ application
integration

29 Aug 2011 77
 Roles and Responsibilities

• Provide consent to the Registrar to work as an Introducer

Introducer • Confirm the identity of the resident by giving his/her Aadhaar

and fingerprints for verification in the case of residents
without documentary proof of identity

29 Aug 2011 78
 Roles and Responsibilities

Head of the • Endorse the resident and vouch for the validity of resident’s
Family (HoF) information by giving his/her fingerprint

29 Aug 2011 79
 Roles and Responsibilities

• Provide demographic and biometric information

Resident • Provide authentic documentation (such as PoI, PoA & DoB)

or be introduced by an Introducer or by Head of the Family
(HoF)

29 Aug 2011 80
 EA Beginning of Day (BoD) Activities

• Review Setting up Enrolment Centre

Checklist and ensure all requirements
are in place.
• Enrolment Agency Supervisor should
sign off the checklist.
• GPS dongle must be attached to the
system before starting the GPS
operation using the GPS “Start” and
“Stop” buttons. GPS co-ordinates must
be captured once in every 24 hrs,
preferably beginning of each day.

29 Aug 2011 81
 EA End of Day (EoD) Activities

• Supervisor must Review all enrolments

of the day to ensure that data entered
in the Aadhaar client is correct for each
resident.

29 Aug 2011 82
 EA End of Day (EoD) Activities (Contd..)

1. Packets Rejected by Introducer will not be

available to the Supervisor for Review. These
packets will get exported when Export is called.
2. Export Data for transfer to CIDR SFTP
3. Maintain a Register for data exported. Record
date, station number and packets exported at
each station.
4. Take End of Day back up (note that backup is
required twice a day preferable one during lunch
time and another at end of day. Backup needs to
be maintained for at least 60 days) and record
the date and station number where the backup
was done in the Register
5. The number of consents for enrolment should
match the number of packets exported.

29 Aug 2011 83
 EA End of Day (EoD) Activities (Contd..)
6. End of Day meeting at centre for sharing
learning-of-the-day and issues faced.
7. Make arrangements for replacement of faulty
devices, hardware and other logistics for next
day enrolments.
8. Hand over completed documents (PoI, PoA and
Consent Form) and enrolment forms to
Registrar’s Supervisor with pickup list of
documents.
9. Ensure all devices and laptops are shut down.
Check power off to avoid accidents. Ensure
security arrangements for devices and other
equipments.
10. Specific End-of-Day Reports are available on the
client, for selected time period, to facilitate EA
Operations. This includes Hold and Reject
Reports for Enrolment Station.

84
 Questions

29 Aug 2011 85