IBM Global Services

SAPScript Forms

SAPScript Forms | Dec-2008 © 2005 IBM Corporation

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Objectives

 The participants will :

 Recognize SAPScript Forms
 Classify different components of a SAPScript form like Header, Paragraph formats,
Windows, Page Windows, Pages, Character formats etc.
 Apply the Graphical Form Painter.
 Employ the SAPScript Editor.

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Some facts about SAPScript Forms

 Client specific (client-dependent)

 Language specific
 Can be translated using the standard SAP translation tools
 Note: If the SAPScript form is not available in the client in which the document is
being printed, then the SAPScript checks for the style or layout set in client 000.
 Recommendation: Keep only one copy of the SAPScript form in client 000.

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Transaction SE71

Copy from client

Tocreate
To createa anew
new SAP Script
SAPScript form
Form or
or to
change/displayan
change/display anexisting
existingSAPScript
SAP
Script form or to copy a standard
Form or to copy a standard SAPScript
SAP Script Form, transaction
Form,
SE71transaction
is used. SE71 is used.
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Transaction SE71 (Contd.)

Copy from client

Tocreate
To createa anew
new SAP Script
SAPScript form
Form or
or to
change/displayan
change/display anexisting
existingSAPScript
SAP
Script form or to copy a standard
Form or to copy a standard SAPScript
SAP Script Form, transaction
Form,
SE71transaction
is used. SE71 is used.
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Header Screen - Administrative Data

 Administrative data:
Under Administrative data,
Administration information and
language attributes are
displayed. Under Administration
information, form name,
description, form status (Active/
Inactive), Package name, client
no, creation date, created by,
last change date, last changed
by etc are displayed.
Under Language attributes,
login language , original
language and language
translation options are
displayed.

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Header Screen - Basic settings

 Basic settings:
Under Setup page options,
page format(A4 etc.),
Orientation, (Line/inch,
Characters/inch) and First
Page are displayed. The
Lines/inch & Character/inch
properties are not usually
altered. Under Default values
for Text formatting options
default paragraph ,default
tab size, default font family,
default font size, etc are
displayed.

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Pages

 This screen shows the details of

all the pages in the form.
 The form will always have a first
page and may have a next page.
 The ‘Mode’ is for the page
numbering mode of the form.
This can be set to any one of
INC,START,HOLD.
 The ‘Numbering type’ determines
the numbering style for the
outline and page numbers.

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Windows

 This screen displays all the

windows that are used in the
form.
 Each section of the SAPScript
form is written in a window.
 Window types are
MAIN,VAR,CONST,GRAPH.
 All forms will have a MAIN
window.If all the data does
not fit into one page, printing
will continue on the MAIN
window of the next page.

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Paragraphs - Standard Attributes

 Contains all necessary
information needed to format a
paragraph of text.
 The first column in this screen
displays the code for the
paragraphs.
 The second column displays
the descriptions.
 The third column displays the
alignments.
 The fourth and fifth column
displays the Left and Right
margin.
 Details can be changed at the
bottom of the screen.

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Paragraphs - Font Attributes

 Clicking on the ‘Font’ button
at the bottom right of the page
will bring this screen.
 The Font Attributes part
enables one to choose the
font and size of the
paragraph.
 One can also make the font
bold, italic or underlined.
 If no font is specified , then
the default font from the
layout set header will be
used.

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Paragraphs - Tabs
 Clicking on the ‘Tabs’ button
at the bottom right of the
page will bring this screen.
 The tabs section is very
useful while outputting a table
on the document.
 Specifying a list of tabs is the
way to create columns for
outputting line items of a
document.
 Tabs can be entered as MM ,
CM , CH etc. and can also be
LEFT , RIGHT , CENTER,
DECIMAL, SIGN aligned.

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Paragraphs - Online Attributes

 Clicking on the ‘Outline’
button at the bottom right of
the page will bring this
screen.
 The ‘Outline’ field is used to
determine the hierarchy of the
paragraph format.
 In the ‘Outline level’ field,
enter the level of the
hierarchy that you want the
paragraph format to be of.

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Character Formats - Standard Attributes

 A default character style is
specified at the paragraph
level.
 Can be used within
paragraph to override the
default settings for a few
words within the paragraph.

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Character Formats - Font Attributes

 Clicking on the ‘Font’ button
will bring this screen.
 Here one can enter the Font
Family, Font Size, and
characteristics such as bold,
underlined etc.
 If the ‘Family’ and ‘Font size’
fields are left blank then the
character format takes the
characteristic of the
paragraph font that the
text/code is written in.

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Page Windows
 List of all the windows for a
particular page with
coordinates.
 The coordinates are given by
the upper left-hand corner and
the width and length.
 A window which should appear
on a page must first be defined
under ”Windows” and then be
added to the page windows.
 To see the windows defined for
the next page, select the
appropriate page and click the
‘Enter’ button.

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Graphical Form Painter

 Use the menu path Settings -
> Form painter to get the
graphical form painter.
 This will display a page of the
form with the windows laid
out.
 When a particular window is
selected, it becomes active in
the graphical editor. Then it is
possible to drag and drop the
window or drag the window
into the desired shape.

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Adding code to the windows

 To add code to a window
double click on the window in
the page window section.Then
click on the Text Elements
button or click F9.
 There are two editors. Use the
menu path Goto -> Change
editor to change between
them. The second editor is
shown here.
 A window can contain hard-
coded texts and the variables
to be printed in the window.

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Adding code to the windows (Contd.)

 Tag column: Specifies format
of the text
 Text line column: Contains the
actual content of the window.
 Standard Tags
 * Default paragraph
 /: Command line
 /* Comment line
 /E Text element

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SAP Script Utilities - Upload/Download

 SAP Scripts are client-dependent objects. Hence, they may often require to be
downloaded from or uploaded to SAP system. Following programs can be used to
download from or upload to the SAP System
 RSTXR3TR – To EXPORT/IMPORT a layout set (FORM) using a Transport Request
(CTS)
 RSTXSCRP – To EXPORT/IMPORT a layout set (FORM), Style, Standard Text or
Device Type without using a Transport Request

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SAP Script Utilities - Assignment of Standard text to CTS

 Creation of a SAP Script Standard Text does not require a CTS

 Standard Text can be assigned to a CTS using program RSTXTRAN

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Demonstration

 Creating a SAPScript using transaction SE71 to print a form containing flight

booking confirmation for a customer.
 Creating 4 windows the layout set in a single page:
 MAIN Window ( Containing Flight Booking Details )
 Address Window ( Containing address of the customer )
 Header Window ( Containing the date and the logo of the concerned airline )
 Signature Window ( Containing the name of the flight booking officer )
 Testing the Form using the menu path Utilities -> Printing Test in transaction
SE71.

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Practice

 Creating a SAPScript using transaction SE71 to print a form containing flight

booking confirmation for a customer.
 Creating 4 windows the layout set in a single page:
 MAIN Window ( Containing Flight Booking Details )
 Address Window ( Containing address of the customer )
 Header Window ( Containing the date and the logo of the concerned airline )
 Signature Window ( Containing the name of the flight booking officer )
 Testing the Form using the menu path Utilities -> Printing Test in transaction
SE71.

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Summary

 SAPScripts are client-dependant, language specific and can be translated using

the standard SAP translation tools.
 Custom SAPScripts can be created using transaction SE71. The name of the
custom form starts with a ‘Y’ or ‘Z’.
 A form can consist of multiple pages and a page can consist of multiple windows.
 There are four types of windows : MAIN, VAR, CONST and GRAPH.
 Paragraphs contain all necessary information needed to format a paragraph of
text. This is where all the text styles are determined.
 Character formats contain all necessary information needed to format a string of
characters within a paragraph.
 Page Windows contain a list of all the windows for a particular page with
coordinates.
 Code can be added to the windows to display content dynamically in the form.
 Programs RSTXR3TR and RSTXSCRP are used to upload or download
SAPScripts to or from the SAP system.

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Questions

 Are SAPScripts client-dependent or client independent ?

 What are the different window types in a layout set ?
 Where are text styles determined in a form ?
 What is the menu path to start the graphical form painter ?
 What program is used to export/import a layout set using a transport request ?
 What program is used to export/import a layout set without using a transport
request ?
 How can standard text created in the SAP R/3 system be assigned to a CTS ?

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