ORGANIZING

SUHILAH BT SULAEMAN
NUR HADZWANI BT HAMDAN
NABILAH HUDA BT JANTAN
 DEFINITION
• Organizing emphasizes the process of
dividing jobs that are suitable with
organizational goals and directions
• Organizations must practice a
structured system to describe how
employees should perform and
coordinate their tasks and
responsibilities.
2
IMPORTANCE OF ORGANIZING
• Show:
1. Job division or specialization
2. Duties and responsibilities
3. Reporting relationship
4. Types of jobs performed
5. Grouping of work segments
6. Departments or units at each
management level
3
 Free Template from
www.brainybetty.com 4
 Organizing Process
Establishing
Listing
Dividing
Coordinatin
Establishing
Listing
Dividing
Coordinatin
the
thethejobs
g
the jobs
department
g
thethejobs
jobs
department

Pe
rf
or
mi
ng
ev
al
ua
ti
on
s
an
d
ad
ju
st
m
en
t

5
 Listing the jobs
• Jobs performed by the employees must be
identified .
• Manager have to determine the resources
that will be used by the employees.
• Manager need to list the details of each job
or activity that is to be performed by the
employees.

Free Template from

www.brainybetty.com 6
 Dividing the jobs
• Jobs will allocated to the individuals or
groups of individuals according to their
abilities and skills
• Must be conducted in fair and balance
way
• Needed as each individual will not be able
to achieve organizational goals or
objectives by working alone

Free Template from

www.brainybetty.com 7
 Establishing the department
• Organizations will need to conduct
departmentalization
• Gathering employees who would be
performing the same task into one group

Free Template from

www.brainybetty.com 8
 Coordinating the jobs
• Created to avoid conflicts or confusions
• These problem to be solved using established
rules, procedures, and policies.

Free Template from

www.brainybetty.com 9
 Performing evaluations and
adjustment
• Manager need to evaluate the
effectiveness of the organization process
that was implemented and make the
necessary adjustment toward any changes
that occur.
• Will help the organization achieve the set
goals.

Free Template from

www.brainybetty.com 10
 ORGANIZATION STRUCTURE

Shows the position of a unit or division in

the organization and the relationship between
each division in the organization.
Also shows the types of jobs performed in
an organization and the relationship between
each job

11
 GENERAL MANAGER

Finance Marketing Production Administration

Manager Manager Manager Manager

employees employees employees employees

12
ADVANTAGES OF ORGANIZATION CHART

Provides a description of the organizational

structure to the employees
Helps identify to whom complaints should be
directed to if the employees have problem
Helps identify the weaknesses of an organization
 Requires minimum coordination
Requires minimum organizational relations
skills
Offers job according to the professions

13
 DISADVANTAGES OF AN
ORGANIZATIONS CHART

Does not shoe a detailed description of all

the jobs performed in an organizations
Does not show the most powerful individual
in te organizations
Cannot identify the most important
communication channel in an organization.

14
 THE FUNCTIONAL ORGANIZATION

The activity or tasks are grouped

according to the organizational functions
such as production, marketing and finance.

Free Template from

www.brainybetty.com 15
 PRESIDENT

VICE VICE VICE VICE

PRESIDENT PRESIDENT PRESIDENT PRESIDENT
OPERATION PRODUCTION MARKETING FINANCE

16
ADVANTAGES FUNCTIONAL ORGANIZATION

Emphasizes job specialization

Minimizes conflicts in resource utilization
The problem solving process is more effectives due
to specialization of skills.
Decisions making process is more effective because
the authority of making decisions is centralized.
Easier to control the organization as managers
practice job specialization.

17
DISADVANTAGES FUNCTIONAL
ORGANIZATION

Involves the implementation of routine task.

Lack of communication among employees in
different departments.
Career development is limited to certain areas
Employees tend to concentrate on achieving
departmental objectives.
Cannot produce employees who are skilled in
many areas due to job specialization.
18
 THE DIVISIONAL ORGANIZATION

1. Form of departmentalization whereby activities

are grouped according to similarities in terms
of products, market, and geographical location.
2. Divided into 3 types :
 Product departmentalization
 Geographical departmentalization
 Customer departmentalization.

19
 GENERAL MANAGER

MANAGER MANAGER
FRESH MILK MANAGER BEEF BUTTER

PRODUCT
DEPARTMENTALIZATION

20
Product departmentalization involves
the grouping of activities or tasks
based on the products produced by the
organization.
The organization chart shows all the
division has its own functional
departments such as marketing and
finance department.

21
 GENERAL MANAGER

PERAK BRANCH JOHOR BRANCH SARAWAK

MANAGER MANAGER BRANCH
MANAGER

GEOGRAPHICAL
DEPARTMENTALIZATION

22
 geographical departmentalization is
performed based on location
Every division is responsible for the
production and marketing of products in
their location.

Free Template from

www.brainybetty.com 23
 GENERAL
MANAGER

MANAGER MANAGER MANAGER

INDUSTRIAL ORDINARY OFFICE
CUTOMER CUSTOMER CUSTOMER

CUSTOMER
DEPARTMENTALIZATION

24
Customer departmentalization are
customer group who purchase the
organization product such as industrial
customer s, ordinary customers, and
office customers.
Each division is responsible for
producing and marketing the products
that will be used by customer in their
market.

25
 ADVANTAGES AND DISADVANTAGES OF
DIVISIONAL ORGANIZATION

ADVANTAGES :

Reacts fast to any changes in the environment

Facilities coordination of functions in every
division
Emphasizes customer demands and
requirements
Fulfils customer needs quickly and accurately.
Project coordination can be performed more
effectively 26
DISADVANTAGES :

Concentration towards divisional objectives

Knowledge and skills are not shared among
divisions
The purchase of new technology involves high
costs.
Feelings of envy might arise between divisions
due to the fight for power and duties.

27
 THE MATRIX
ORGANIZATION
• A horizontal & vertical organization
structure
• employee reports to 2 supervisors
• such as:-division or line managers
-Functional or project managers
• “Multi Commands System”

Free Template from

www.brainybetty.com 28
 ADVANTAGES
AND
DISADVANTAGES

OPEN PAGE 55
AND
REFER TO TABLE 3.3

Free Template from

www.brainybetty.com 29
 TWO IMPOTRANCE ASPECTS
THAT RELATED TO JOB
SPECIALIZATION
Job Depth
• Emphasizes the degree of freedom
employees have in performing their job
at the work place
• The management strict rules, provides
detailed tasks & supervises the work
movement of an employee in detail,
the job depth of the employee is low.
Free Template from
www.brainybetty.com 30
Job score
• Involves steps to overcome employees
level of dissatisfaction by increasing the
job scope of employees
• Increasing the job scope increasing an
employees skills, and provides
challenges, motivation, and frees
employees from control.

Free Template from

www.brainybetty.com 31
 ADVANTAGES
AND
DISADVANTAGES
OPEN PAGE 57
AND REFER
TABLE 3.4

Free Template from

www.brainybetty.com 32
 SOME EMPLOYEES
DO NOT WANT TO PERFORM
REPETITOUS JOBS
AS THEY CAN EASILY
GET BORED…

Free Template from

www.brainybetty.com 33
 THREE WAYS TO OVERCOME
BOREDOM
Job Enlargement
• Refer to the number of employees, the
different jobs performed by employees
• As the number of jobs & the frequency
of jobs performed by an employee
reduces, the job scope is narrow.

Free Template from

www.brainybetty.com 34
Job Enrichment
• To overcomes employee dissatisfaction
is to increase the level of employees
job depth
• This provides employee opportunity to
make decisions
• Given challenging jobs & bigger
responsibilities in an organization tend
to work harder.
Free Template from
www.brainybetty.com 35
Job Rotation
• Involves the transfer of employees to
another department within a similar
job scope
• Provides opportunities for employees
to learn various skills related to their
new job.

Free Template from

www.brainybetty.com 36