RULE OF PROCEDURES

By: Teammatter Reformist 2010

General
Language and Courtesy

English will be the official and working language of

the conference. No representative may address any
forum or submit a document in a language other
than English. Delegates shall show courtesy to
other delegates at all times. As representatives of
their governments, delegates shall refrain from
presenting personal views in formal debates and
speeches (speaking in the singular “I”)
General
Substantive and Procedural Matters

• Procedural Matters: Procedural matters are those matters

relating to the structure of the Committee session. All
Delegates must vote on procedural matters and no Delegate
may abstain. Roll Call vote is not in order for procedural
matters.

• Substantive Matters: Substantive matters are those matters

relating to the specific topic at hand. Delegates that have
established their presence at the initial Roll Call shall act
accordingly.
General
Attendance and Quorum

At the beginning of the opening session, and other sessions at

the discretion of the Chair, the Chair shall can on Member
States and Non-Members in alphabetical order to state their
attendance. Members shall reply ‘present’ or ‘present and
voting’, where ‘present and voting’ means that the Member
State cannot abstain on substantive votes. The Chair may
declare a session open and permit debate when there is
quorum, which is different in every council. If a Delegate
arrives later on he/she should send a note to the Chairs to
make them aware of his/her attendance.
General
General authority of the Chairs

The committee Chairs shall declare the opening and

closing of each meeting of the committee, direct
the discussions towards consensus, and ensure
observance of the rules. A Chair or a Co-Chair may
rule motions judged to be not constructive to the course
of debate as dilatory with the exception of motions to
appeal the decision of the Chair. In exercising, the Chairs
will at all times be subject to the Rules of Procedure and
responsible to the Secretariat for Chairing.
Debate
Speaking privilege

No delegate may address a session without having

previously obtained the permission of the Chair. The
Chair may call a speaker to order if his or her remarks are
not relevant to the subject under discussion, do not
follow correct parliamentary convention or are otherwise
discourteous. The Chair may limit the time allotted to
each speaker. The minimum time limit will be thirty
seconds. When a delegate exceeds the time limit, the
Chair may call the speaker to order.
Debate
General Speakers’ List

The General Speakers’ List constitutes the main

source of formal debate for an agenda item. The
speakers’ list will be followed for all debate on the
agenda item, except when superseded by
procedural motions or debate on amendments.
Speakers may speak generally on the agenda item
being considered and may discuss any resolution or
working paper currently on the floor.
Writing
Working Papers
Delegates may propose working papers for consideration. Working
papers are intended to aid the committee in its discussion and need
not be written in resolution format. They do require the approval of
the Chair to be copied and distributed.

Draft Resolutions
A draft resolution may be introduced when it receives the approval of
the Chair and is sponsored by one tenth of Member States and signed
by a further tenth of the membership (twenty percent total).
Signatories of a resolution, in contrast to sponsors, need not indicate
support of the resolution and have no further obligations or ownership
of the resolution. If entertained by the chair, the Panel of Authors will
read the operative clauses out loud, followed by points of inquiry.

Amendments
An amendment is a proposal that adds to, deletes from or revises as part of
a draft resolution. Preambulatory clauses may not be amended.
Voting
Each vote may be a ‘yes’, ‘no’, or ‘abstain’. Member States
which are present and voting are not allowed to abstain in
substantive matters.

Voting for priority

Delegates will vote for priority to choose which one of the 3 topics will be
discussed first, second, and third.

Roll Call Voting

Roll Call voting is only in order for voting a Draft Resolution as a
whole and not for voting on clauses if division of the question
exists. The Chair will ask the member states of the Committee to
cast their vote in alphabetical order starting from a random country.
In a Roll Call vote, a Delegation may vote in favor, against, abstain
(unless declared “present and voting”) and pass. The Chair will place
the Delegation that passed at the bottom of the voting list. A
Delegation that has passed once during a voting sequence may not
pass again but must vote definitively.
DRESSCODE
• The key point of dresscode is formal, and will be followed
very strictly. This means a suit and tie for men and equally
neat suit for women.
• Male delegates are expected to wear long sleeve shirts, a tie
and trousers. Shirts should always be tucked in, buttoned up
and sleeves rolled down. Jackets or suits are not mandatory
but are recommended. Delegates should wear dress shoes,
preferably black or brown.
• Female delegates are expected to wear a dress or
trousers/skirt with a shirt. Delegates should wear shoes. All
clothing must be modest and appropriate. Stocking are
allowed if the skirt is out of the tolerable length.
Mechanism of SDS
• Roll Call : present or present and voting
• Country Statements, max.1 minutes for each states
• Open Debate: Speaker list, delegates must raise
placard if their name want to be added in speaker
list. Speaker list is closed, delegates start the
debate. If a delegate want to be added in speaker
list when other delegate is speaking, the delegate
MUST NOT interrupt it. The delegate should give
notes to chairpersons through LO. If time runs out,
all delegates in the speakers list will be cut.
Mechanism of SDS
• Lobbying
• Coffee break
• Roll Call again
• Working paper
Make working group to make working paper.
• Draft Resolution
Make a draft resolution and introduce it.
• Amendment
• Roll Call Voting (for resolution)
• Presenting final resolution
• Close debate