Microsoft Office Excel

• Training Is The Door To get Success

• But Practice Is the Path of Achieving Success

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Use of Microsoft Office Excel

• Making Check List (Table and Format).

• Collecting and Organise data.
• Storing Information.
• Making Report.
• Making Graph.
• Making Calendar for work.
• Data Analysis.
• Forecasting.

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Work Sheet

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Cell Reference

• Relative = AB14- Copy formula to other cell.

• Absolute = $AB$14- Don’t copy formula.
• Mixed = $AB14, AB$14- Copy formula either row or column wise

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Paste Special

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Conditional Formatting
Advantages:-
1. Updates occur in real time.
2. Stops from wasting time.
3. More in depth analysis

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Conditional Formatting

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Conditional Formatting

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Formula

Count
Countif
Sumif
Vlookup
Match
Index
Len
Concatenate
Left or Right
Hyperlink

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Graph
•Chart Title
•Axis Title
•Legend
•Data label
•Data Table
•Change Chart Type
•Chart Layout
•Data Series
150 •Secondary axis
100 Data1
•Marker
50 Data2
0 Data3
July
May
February
March

June
April
January

November
December
October
August
September

Data4

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 Pareto Chart
[Chart Title]
60 100%
50 80%
40
60%
30
Cause # 1
Cause # 2
Cause # 3
Cause # 4
Cause # 5
Cause # 6
Cause # 7
Cause # 8
Cause # 9

Cumulative %
40%
20
Defects

10 20%

0 0%

Causes
Vital Few Useful Many

The first 3 Causes cover 87.96% of the Total Defects

Cumulative
Percentage
Cutoff: 80%
# Causes Defects Cumulative%
1 Cause # 1 50 46.3%
2 Cause # 2 30 74.1%
3 Cause # 3 15 88.0%
4 Cause # 4 5 92.6%
5 Cause # 5 3 95.4%
6 Cause # 6 2 97.2%
7 Cause # 7 1 98.1%
8 Cause # 8 1 99.1%
9 Cause # 9 1 100.0%
10 100.0%
11 100.0%
12 100.0%
13 100.0%
14 100.0%
15 100.0% 12
Insert new rows above this line
Proper formatting for collecting data
1. Date Format- “02/02/2015” or “02 February 2015”.
2. Time Format- “02:30 PM” or “14:30”.
3. Calculating hours or minutes from difference of time.
4. Can use cell fill colour when use formula.
5. Mention where to enter data in excel.
6. Standard style presentation w.r.t color & font. Font size too.
7. No blank cell.
8. No Merge cell- Create problem for sorting data.
9. Proper data in proper cell (maintain column heading).
10. Use Freeze pane for column heading.
11. Heading of all columns.
12. Don't copy formula to entire sheet- It increases file size.
13. Check file size after saving document.
14. Use small/lower case letter for writing description/information- It helps for
checking spelling.
15. Use data validation, if many users do entry data in common file.

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Date Formatting

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Time Formatting

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Calculating hours or minutes

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Use cell fill colour when use formula

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Freeze Pane

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Data Validation

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Define Range Name

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Advantages of Name Range

• A meaningful range name (such as Income) is much easier

to remember than a range address (such as A1:A21).
• After you select a named cell or range, its name appears in
the name box.
• You can quickly move to a named area of your worksheet
by choosing a name in the name box.
• Creating formulas is easier, because you can paste a cell or
range name into a formula.
• Names make your formulas more understandable and
easier to use. For example, =Income-Taxes is more intuitive
than =D20-D40.

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Rules for Name Range

• Names must begin with a letter or the underscore character (_).

• Names can't contain any spaces. You may want to use an
underscore or a period character to simulate a space (such as
Annual_Total or Annual.Total).
• You can use any combination of letters and numbers, but the name
must not begin with a number (such as 3rdQuarter) or look like a
cell reference (such as Q3).
• You can't use most symbols. You can, however, use the underscore
(_), period (.), backslash (\), and question mark (?).
• Names can be no more than 255 characters long.

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Macro in Excel
Use:-
Save time from doing same type large work.
-Like Making same report from same type of data.

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Thank You

End of Presentation

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