MIGRATION OF DATA FROM MANUAL RECORDS TO

COMPUTERIZED SYSTEM

 Migration refers to the transfer of data from manual

records to the system itself.
 Migration is to be done by the user himself.
 Accuracy of the data and information transferred shall be
observed at all times.
 Active participation of officers and supervisors shall be
encourage to ensure correctness and accuracy.
 ANTICIPATION AND PREVENTION OF ERRORS IN
TRANSPORTING THE DATA FROM MANUAL TO AUTOMATED.

ANTICIPATED ERRORS PREVENTIVE MEASURES

1. Amounts in the debit side  Extensive review by officers
are posted in the credit and supervisors.
side and vice versa.  Printing of reports
2. Error in typing of  Only competent personnel
customer’s name. should be assigned in the
3. Wrong dates of migration of data.
transactions.
 CONTINGENCY PLAN DURING AND AFTER MIGRATION

 All telephone connections should be in good condition

 Contact numbers of point persons representing the vendor
should be available among the users and testers.
 IT personnel should be on-call 24/7
 All records and documents should be secured and be
under the custody of at least two authorized personnel
 PARALLEL PROCEDURES

 Parallel procedures refer to the implementation of

automated system simultaneous with the old system or
manual system.
 Parallel procedures should be under the closed
supervision of IT Department and the Heads of affected
departments.
 If the implementation of the automated system shows
material errors, IT Department shall declare a “show
stopper”, meaning, implementation shall be postponed.
 If implementation is postponed, the company shall go
back to the manual or old system.