FORMAL REPORT

PROJECT PROPOSAL
- Is a written offer to solve a
technical problem
 Three major PARTS
• INTODUCTION

• TECHNICAL SECTION

• SUMMARY
Factors to be consider in writing
a PROJECT PROPOSAL
• INTRODUCTION
• PROBLEM STATEMENT
• OBJECTIVES
• METHODS
• RESOURCES
• SCHEDULE
• QUALIFICATION
• COST/BENEFIT ANALYSIS
 Steps in Preparing
PROJECT PROPOSAL
1. Make a preliminary study that includes the
gathering of pertinent data and information
through interview, survey and brainstorming.
2. plan and organize the proposal
3. make the outline
4. write a rough draft
5. rewrite
 Parts of a PROPOSAL PROJECT
I. Project profile
a. title of the project
b. proponents
c. implementing college/unit
d. project site
e. project duration
f. total project cost
g. brief executive summary of the project
 II. PROJECT PROPOSAL PAPER
A. INTRODUCTION
B. RATIONALE
C. PROJECT DESCRIPTION
D. OBJECTIVES
E. SIGNIFICANCE
F. PROJECT COMPONENTS/ STRATEGIES OF
IMPLEMENTATION
G. IMPLEMETING SCHEDULE
H. ESTIMATED BUDGET
 PROGRESS REPORT
- IS A WRITTEN TO INFORM THE
MANAGEMENT ABOUT THE
STATUS A PARTICULAR PROJECT
 FORMAT OF A PROGRESS REPORT

1. MEMO

2. LETTER

3. FORMAL REPORT

ORGANIZATIONAL pattern of
PROGRESS REPORT
 ORGANIZATIONAL STRATEGIES
1. Time periods

2. project task

3. report topic should be done

 Other report of a PROGRESS
REPORT

1. Introduction

2. project description

3. conclusion
 RECOMMENDATION
REPORT

- Is made based on
the assessment or
evaluation of a certain
endeavor
 Classification of
RECOMMENDATION REPORTS
1. Operation report

2. constitutional report
 Order of presenting a
RECOMMENDATION REPORT

1. Statement of the problem

2. Presentation of the result of the investigation

one

3. Detailed statement and explanation of the of

the recommendation
 Other acceptable formats
1. Introduction

2. Discussion of option

3. Conclusion

4. recommendation
ANNUAL REPORT
Is considered as a formal
report because of its features
such as length, format and
style.
FEASIBILTY STUDY
a. Summary of the PROJECT
b. GENERAL INFORMATION
PROJECT STUDY
- Is design to convince
the audience that the
project being studied ay be
best and the most
beneficial, economically and
efficient in all aspects.
1. Title Page
2. Letter Of Transmittal
3. Introduction
4. Related Literature
5. Methodology
6. Discussion Of Result And Findings
7. Conclusion
8. Recommendation
9. Appendix
10. References
 OTHER ACCEPTABLE PARTS

1. Preliminaries
2. The Problem And Its Background
3. Review Of Related Literature And Studies
4. Method Of The Study And Sources Of Data
5. Presentation, Analysis And Interpretations Of
Data
6. Summary, Conclusion And Recommendations
7. Bibliography
8. Appendices
RESEARCH STUDY
Is a careful, systematic
methodical and objective
inquiry that leads to the
development of
generalization and theories
 Sequence of research report
A. Preliminary section or front matter
1. title page
2. acknowledgement
3. table of contents
4. LIST OF TABLE
5. LIST OF FIGURES
 B. MAIN BODY OF THE REPORT
1. INTRODUCTION
a. statement of the problem
b. significance of the problem
c. purposes of the study
d. Assumptions, limitations and
delimitations
e. definition of important terms
 2. Review or related literature or
analysis of previous research
3. Design of the study
a. procedures
b. source of data
c. methods of gathering
d. description of data gathering instruments
used
4. Presentation and analysis of data
a.test
b. Table
c. figures

5. Summary, conclusion and recommendation

a. Restatement of the problem
b. description of procedures used
c. principal finding and conclusion
d. recommendation for the further research
 c. Reference section
1. bibliography
2. APPENDIX