Preparing Graphical Reports

and
Creating multiple worksheets
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Arvin Buncad Alonzo, DIT
Professor
Objectives
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 Prepare charts to present tabular data better

 Format the chart created

 Use appropriate cell referencing to interconnect

worksheets or even workbooks
 Use a pivot table to prepare summary reports
Preparing
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Charts
 Charts are ways on how to interpret and present data in a
graphical form.
 Common types:
 Bar graph. used to compare more than two sets of data
 Example: comparing the enrolment of all year levels in an institution.

 Line graph. used to compare data over a period of time

 Example: compare the monthly sales of your products from Jan to Dec.

 Pie chart is used to show a portion of a whole.

 Example: what portion of the total enrolment are first year, second year, third
year and fourth year?

 Access and Read: https://edu.gcfglobal.org/en/excel2016/charts/1/

Preparing a chart
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 Select the range of cells (where data sets are)

 Choose Insert tab
 Select appropriate chart

 Set Design and Format, such as:

 Chart elements, moving chart, chart styles, etc.
Usingzmultiple worksheets
 By default, a workbook has one worksheet

 But it is possible to work with multiple worksheets

 A way to organize a workbook
 Finding content easier

 Adding a new worksheet (any of the following)

 Click Home Tab  Insert  Insert Sheet
 Click the Insert Sheet button in the sheet tab
 Right Click on any Sheet Name select Insert Worksheet 
Click OK button
Working with Worksheet
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 Renaming a Sheet (do any of the following)

 Click Home tab  Format  Rename Sheet  Change the
name  Press Enter key
 Right click on the Sheet Name  Select Rename  Change
the Name  Press Enter Key
Getting Values from another Sheet
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 Syntax: =SheetName!CellName
 Example 1: if you wish to get the value of cell A2 in Data Sheet
and place its result in a new sheet:
 =Data!A2

 Example 2: you wish to multiply the values of cell A2 and B2 in

Data sheet and place its result in a new sheet:
 =Data!A2 * Data!B2
Example
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 A payroll system where in the Payroll is prepared using

the data from other sheets:
Preparing summary reports using Pivot Tables
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 Pivot Table: a summary of a large dataset that usually

includes the total figures, sum, count, average, minimum,
maximum. Charts may also be include
 To prepare, click Pivot Table in the Insert tab, select either
PivotChart or PivotChart & PivotTable

 Access & Read: https://edu.gcfglobal.org/en/excel2016/intro-to-pivottables/1/

 Access & Watch: https://youtu.be/n4MvhCVNwlw