COMPUTER APPLICATIONS IN HRM

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 HUMAN RESOURCE INFORMA
TON SYSTEM
 HRIS is a systematic way of storing data & information for
each individual employee to aid planning, decision making
& submitting of returns and reports to the external
agencies.

 A method by which an organization collects, analyses &

reports the information about people and job.
Need of Computer in HRM
Computer is another Human Resource
Management tool.
Maximize the Quality of Products and Services we
offer.
Free from Time consuming Paper-work
High Processing speed to expedite Decision
Making
 Objectives of HRIS
 To offer sufficient, comprehensive & ongoing
information about people & jobs.

 To supply up to date information at a reasonable

cost.

 To offer data security & personal privacy.

HRIS supports in:
 The strategic, tactical & operational use of the
human resource of an organization.
 Collect, store and process employee information.
 Provide reliable information for decision-making.
 Allow organization to assess effectiveness of HR
policies, programmes and decisions.
Information System b
ased on needs
COMPUTER USE IN HRM:
HR PLANNING

PERFORMANCE RECRUITMENT
APPRAISAL & SELECTION

HRIS

CAREER & SU
CCESSION PLA TRAINING & D
NNING EVELOPMENT

PAYROLL INFO
RMATION
HUMAN RESOURCE PLANNING

• Top level Management prepares a long-term

Strategic planning for Human Resources where
HRIS provides necessary Information.
• The Information can be utilized for acquiring
Human Resources, their Promotion, transfer and
Career Planning.
RECRUITMENT & SELECTION
• HRIS is a tool for internal source of Recruitment.
• HRIS provides the complete information of the
employee to fill up the vacant position for
Promotion or Transfer.
• Recruitment through online from External Sources
is used to identify Potential Applicants.
• Test and scanning of applications are accurately
performed through computers hence saving a lot of
time and cost.
TRAINING & DEVELOPMENT
• Learning Management System, the training
module provides a system for organizations to
administer and track employee training and
development efforts.
• It will update the skills and knowledge of the
employees and executives to meet the growing
needs of the organisation.
• It helps trainee to gain practical experience.
PAYROLL INFORMATION

• Payroll Module automates the pay process.

• It automates the pay process by gathering data on

employee time and attendance, calculating various
deductions and taxes and generating periodic pay
cheques and employee tax reports.
CAREER & SUCCESSION PLANNING
• Career Planning requires to analyse Employee
abilities, skills, competence, knowledge to
match their job requirement with the higher
level designation in an Organisation.
• The Organisation keep track of such
ambitious employees who are very conscious
of their Career and Career path.
• Succession system is another area where
computer play an important role in
suggesting a suitable person to succeed a
retired one at a position.
PERFORMANCE APPRAISAL

• HRIS helps in evaluating the performance of the

employees and executives having several rating
scales in critical areas of performance.
• The organisation can make use of the relevant
scales of evaluating the performance of its
employees of various grades and ranks by varying
the rating scale provided by the software.
Employee self service module
• The Employee Self-Service module allows
employees to query their attendance record
from the system without asking the
information from HR personnel.

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Purpose of HRIS
 Storing information and data for each individual employee f
or future references.

 Providing basis for planning, Organizing , Decision Makin

g, Controlling and other Human resources function.

 Meeting daily transactional requirements- marking present

/ absent , and granting leave.

 Supply data and submitting returns to government and othe

r statutory agencies
Applications of HRIS
 Personnel administration

 Salary administration

 Leave/absence recording

 Medical History

 Accident monitoring