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Analisis Sistem - Mutu Dan Keselamatan Pasien
Analisis Sistem - Mutu Dan Keselamatan Pasien
OPERASIONAL
RUMAH SAKIT
SESI 5-6 :
ANALISIS SISTEM PELAYANAN RS
ASPEK MUTU DAN KESELAMATAN PASIEN
Information processing and information processing tools: Representation of the information processing functions,
such as registering, storing and archiving information, as well as the used information processing tools (paper or
computer-based). Weaknesses that may be found include redundant documentation, insufficient number of
information processing tools, or violation of data integration.
Communication between health care professionals: Representation of the communication processes taking place
between the various roles, both indirect and direct information exchange, including meetings, briefings, postings,
etc. Weaknesses that may be found include redundant communication or communication breaches.
Business processes: Representation of the logical and temporal sequences of activities. Weaknesses that may be
found include redundant work routines, unclear process definitions, waiting times, or missing feedback of
process results.
Team structure and cooperation within the teams: Representation of the structures of the multi-professional
health care team, description of the cooperation between team members, and teams.Weaknesses that may be
found include a high effort for cooperation, insufficient definition of team aims, and an unclear team structure
for a particular patient.
In general, a system analysis yields an understanding of how a system works and
how different elements in a system interact.
This facilitates system design and system redesign, and aims to improve the
interface between components of a system in order to enhance the functioning of
each individual component in the overall system.
System analysis has much to contribute to patient safety, specifically through its
study of organizational and work systems.
The basic reliability concept is defined as the probability that the system will perform
its intended function during a period of running time without any failure. A fault is an
erroneous state of the system.
Although the definitions of fault are different for different systems and in different
situations, a fault is always an existing part in the system and it can be removed by
correcting the erroneous part of the
system.
System analysis can help manage and reduce risks by identifying hazards so they
can be controlled through good design. That is, in order to improve safety, quality,
performance, and comfort, a good place to start is by analyzing the involved
systems so they can be improved.
The key to improving safety and reducing risk is through good system design, which
can only be achieved though a complete understanding of the system.
Industrial and human factors engineering work system analysis methods provide a
set of tools that can be used to analyze health care systems.
Role dan
Responsibilities
Information
processing and tools
Communication
Bussiness processes
System element:
System attribute:
System boundary:
System boundaries are zones between one system and another. These
zones can be in time, space, process, or hierarchy
Temporal boundary:
Spatial boundary:
Process boundary:
Hierarchical boundary:
Transformation:
Outputs:
Being Open Framework RCA Investigation Process Maps *RCA Report Writing Templates
Three Levels of RCA Getting Started Triggers for RCA Investigation
HC Risk Assessment Made Easy RCA Investigation Glossary
Barrier Analysis
Generating Solutions and Recommendations
*Types of Preventative Actions
THE PROBLEM
For some strange reason systems analysts frequently believe "they" are
expected to solve the problem.
This conception is far from the truth. They are expected to find a solution.
By asking users and those ultimately responsible for the process for their
thoughts and recommendations, we are able to compile a list of alternatives.
They have now been included in the solution process by having their ideas
solicited and considered. Therefore, if the users ideas are accepted, the
user has accountability.
DATA GATHERING TECHNIQUES
Interviews: Interviewing all persons associated with the system and asking the above
questions will assist in seeing the problem or need from a variety of
perspectives. It allows the opportunity to ask, "What do you recommend?"
Surveys: Surveys can reveal problems, needs and opportunities not discovered with
other techniques. A person completing a brief survey (less than five
minutes) may disclose problems, issues, processes, or solutions not seen
through other data gathering techniques.
Formal Many times formal reports and user documentation reveal needs or
problems.
Reports: This requires the writer to understand the problem - before they can write
about it.
Peer Groups: Attending professional peer group meetings can provide one-on-one
roundtable dialogue, and perspectives to a problem or need.
I. During Interviews 1. II. After Understanding III. With the User and Manager …
ask … 1. ask … ask
1. Why? 1. Eliminate?
2. What? 1. What do You Recommend?
3. Where? 2. Combine?
4. Who?
3. Simplify
5. When?
6. How? 4. Change?
to understand the process to seek alternatives for to have those closest and
solutions accountable take responsibility
(and often solve the problem)
Work System Analysis
The purpose of this map is to identify inputs and outputs relevant to the system,
which facilitates the identification of people who should be represented on the
analysis team (step 3).
Use the preliminary work system map to determine who should be represented on
the team that will carry out the analysis. The importance of good representation
cannot be overestimated. Without representation from all involved stakeholders, it
is likely that the team will lack the expertise necessary to correctly analyze the
system, identify hazards, and control hazards.
Step 4
The assembled team should conduct an initial scan of the system. An initial scan has
two scanning components. First, the team studies the preliminary work system map
and gauges its accuracy.
Step 5
Put boundaries on the system under study. The team needs to determine process,
hierarchical, temporal, and spatial boundaries
Step 6
Step 7
The team should begin formal data collection to revise and update the work system
map, gauge the current performance of the system, and determine baseline
measures that will be used to evaluate the effectiveness of the redesign. Data can
be collected through time studies, administrative databases, maintenance records,
structured observations of the process, and interviews of the involved
stakeholders. Interviews should be used to collect details about the system
elements and attributes, and to reconcile and/or clarify data collected from
observations.
Step 8
The team can begin analyzing the collected data. The purposes of the analysis are to
(a) identify weaknesses, variances, and any series of events that could cause the
system to fail; and (b) prioritize the identified problems for redesign.
Once hazards (i.e., causes of failure modes or variances) have been identified, control
strategies should be developed. These strategies should be based on the hierarchy of
hazard control, which states that the best hazard controls are those that completely
eliminate the hazard.
Criteria for
Step in the Step in process Who currently Proposed Status of
Cause(s) of the Current control knowing Personnel
Hazard process where hazard first controls the control control
hazard ? activities ? variance is responsible ?
hazards occur ? noticed ? hazard ? activities ? methods ?
controlled ?
1/1/2014 :
Study will be Steering
Nobody is
initiated by the Committee
Sample analysis, responsible at this
Poorly designed Activate the lab director of approved the
Wrong test or possibly not time.Patient or Director of
Diagnostic test order form or ordering module laboratory quality change and study.
ordered by until results come physician is most None Laboratory
order wrong test chosen in the order entry to determine 1/22/2014 : Study
physician back or patient is likely to see the Quality Control
by physician system. change over time design approved.
notified mistake once
in rate of incorrect 2/27/2014 :
results come back
lab tests ordered. Baseline measures
being collected.
Step 10
The final step in a work system analysis is to conduct a system analysis on the redesign
hazard-control ideas that the team develops.
This should be done before redesigns are implemented so the team is confident its
proposed redesign ideas do not unintentionally reduce the effectiveness of the system
nor create new safety problems.
TERIMA KASIH
Contents
DON’T MESS
DID YOU MESS WITH IT?
WITH IT
NO
YES
TRASH IT
NO PROBLEM
Comprehensive Model for Diagnosing Organization
A. ORGANIZATIONAL LEVEL
Inputs Design Components Outputs
Strategy
- General Organization
Environment Structure Culture
Effectiveness
- Industry
Structure Human Technology
Resources
B. GROUP LEVEL
Inputs Design Components Outputs
Goal Clarity
Team
Task Group Effectiveness
- Organization Structure Functioning
Design e.g., quality of
Group Group work life,
Composition Norms performance
C. INDIVIDUAL LEVEL
Inputs Design Components Outputs
Skill Variety Individual
- Organization Effectiveness
Design Task Identity Autonomy
e.g., job
- Group Design
satisfaction,
- Personal
Characteristics Task Feedback personal
Significance about Results development
Organizational-Level
Diagnosis
Organizational-Level Diagnosis
Strategy
General
Environment Structure Culture Organization
Effectiveness
Industry
Structure
Human Technology
Resources
Systems
General Environment
Buyer
Power
Supplier Threats of
Power Substitutes
Industry
Structure
Rivalry
Threats among
of Entry Competitors
Strategy
Strategic
Outcomes
Satisfied
Shareholders
Profile of Organization
Employees Structure
Corporate Culture
Human Resources Systems
Recruitment &
Selection
HR
Systems
Reward Career
Management Management
Technology
Strategy
Does the
General
Environment organization
Structure Culture
strategic
Industry orientation fit
Structure
with the
inputs? Technology
Human
Resources
Systems
Organizational-Level Diagnosis
Design Components
Strategy
Do the design
Structure Culture
components
fit with each
other?
Human Technology
Resources
Systems
Group-Level Diagnosis
Group-Level Diagnosis
Goal
Clarity
Group Group
Composition Norms
Organization Design
Organization Skill
Variety
Design
Skill Variety
Five Key
Dimensions
Readiness Capability of
Key Factors for Change the Change
that can affect Agent
intervention
success Capability Cultural
to Change Context
Types of Intervention
Human Process
Intervention
Structural
Intervention
Types of
Intervention Human Resource
Management Intervention
Strategic
Intervention
Examples of
Human Process Intervention
Effective
Intervention
Institutionalization
Process
Enhance
Organization
Performance
Factors Affecting Institutionalization Process
Organization
Characteristics:
• Congruence
• Stability
• Unionization Institutionalization
Process
Intervention
Characteristics:
• Goal Specifity
• Programmability
• Level of Change Target
• Internal Support
• Sponsorship
Organization
Characteristics:
End of Material