WRITTEN COMMUNICATION

Dr.Diksha Sharma
Assistant Professor
Thapar University, Patiala
Lecture Objectives

 Ways to achieve clarity

 How to achieve clarity
 How to be economical in the art of writing
 Usage of right words in the right contexts
 Salient points of sentence construction
 Various sentence patterns
Contd.

 Simplicity
 Determine the audience
 Understand the ideas to be communicated
 Organize the Material
 Be clear in expression
 Try to be simple in expression
 Prepare the first draft
Contd.

 Simple and familiar words

 annihilate -- destroy
 Corroborated -- verify
 antiquated – old
 Company operations for the preceding
accounting period terminated with
substantial deficit.
Examples

The conclusion ascertained from a perusal of

pertinent data is that a lucrative market exists for
the product.

Company operations for the preceding accounting

period terminated with substantial deficit.
Contd.

The data studied shows that the product has a good

demand.

The company lost much money last year.

Avoid Ambiguity

 Some Commonly used ambiguious

words and phrases:
 quite a few
 slim chance
 fairly good
Avoid

 Acronymns and Abbreviations

 Excessive use of Jargons
 Cliches
 Foreign words and phrases
 Redundancy
 Circumlocution
 Break Long sentences
 Passive voices
Examples

 It is essential to understand thoroughly, fully, and

completely, the basic fundamentals of the physical
characteristics of the machine.
 Despite the intensive training computer failures are
sometimes difficult for maintenance technicians.
 William Shakespeare , an author , wrote plays like Romeo
Juliet and King Lear , establishing drama and theatre as
an important medium of literature .
Contd.

 We might be able to replace a significant portion of our interdivisional travel

with electronic meetings that utilize video conferencing, real time document
sharing on PC screens, and other alternatives not with a view to reduce
employee or team effectiveness, but to act in unison with other companies
which are using these new tools to cut costs and reduce wear and tear on
employees.
 The length of the transistor that can function as a long channel device is
strongly related to its junction depth. The junction depth, of the drain
implant, can be reduced by lowering the implant energy. But lowering the
implant energy increases the channeling probability for drain implant.
 The Ancient Egyptians were masters of preserving dead people’s bodies by
making mummies of them. Mummies several thousand years old have been
discovered nearly intact. The skin, hair, teeth, fingernails and toenails, and
facial expressions of the mummies are evident. It is possible to diagnose the
disease they suffered in life such as small pox, arthritis, and nutritional
deficiencies. The process was remarkably effective. Sometimes apparent
were the fatal afflictions of the dead people: a middle aged king died of a
blow on the head, and polo killed a child king. Mummification consisted of
removing the internal organs, applying natural preservatives inside and out,
and then wrapping the body in layers of bandages.
 My basic fundamentals of physics are not clear.
 Mr. Bose’s idiosyncrasies supply adequate justification to
oust him out of his office.
 The exiguous diet intake is reflected by the gaunt figure
of the patient.
 Kota has many engineering colleges .
 His GRE score was not high.
 The edema in the leg indicated that the leg might be
amputated.
 We are designing a plane to fly at a speed above Mach 2.
Contd:

Last but not the least I thank the typist for doing a
commendable job

We are designing a plane to fly at a speed above Mach

2.

Such an act of kindness can be expected of any living

mortal
 He has the entire monopoly on the liquor trade.
 It goes without saying that I had a wonderful experience by being the
member of your coterie.
 Thank you

handle with care