LOTUS NOTES: An Overview

Presented by: Group 5

Anshita Sharma (18)
Divya Khurana
Faiz Rehman (78)
Rahul Sarkar
Sakshi Khanna (56)
Varun Bakshi
Flow of presentation
Overview
What is lotus notes
 Lotus Notes Database

 Best Practices and Coexistence

 Overview
What is Lotus Notes:
• Lotus Notes is a commercial workflow and groupware software
package that also provides application developers an
environment for quickly creating cross- platform client/server
applications.
• IBM describes the software as an "integrated desktop client
option for accessing business email, calendars and applications
on [an] IBM Lotus Domino server."
 In simple terms

Lotus Notes is an application suite that includes :

• e-mail
• calendaring and scheduling
• address book
• database
• web server
• programming
• Using the capabilities of Notes to interact with other database
systems and other web technologies, you could also use it as a
client-based or web-based information portal that ties together a
number of different data sources.

• Lotus Notes can be a stand-alone data repository, a front-end to

numerous other data repositories, or many things in-between.
 Lotus notes database

What is a Notes Database

• A Lotus Notes database generally has a file extension of
".nsf". Within that file, there can be data, design elements, and
programming code. Each database file also has its own
security in the form of an Access Control List (ACL). Visually,
you can imagine a Notes database file like this:
Product Design Goals for Lotus Notes
Improve ease of use
Improve end-user productivity
Strengthen replication and mobility features
Continue to focus on collaboration
Enhance performance
Streamline administration
Functional Goals
Faster human processing
Expose more functions directly
Improved assistant/delegate mailbox/calendar management
Minimal user retraining
Messaging Enhancements
Inbox view
Attachment handling
Mailfile management
Trash
Ambiguous names
Related Topics
ƒ vCard
ƒ Contact Management
Messaging Enhancements
Color-coded view entries
Auto refresh for incoming messages
End-user frame customizations preserved
ƒ column placement, column width, sort
Show unread counts in folders
Attachment handling improvements
Messaging Enhancements (continued)
Trash Folder
ƒ Messages are immediately moved to trash
ƒ Automatic time for deletion is customizable
ƒ Messages can be restored

Ambiguous Names Dialog box

ƒ Improved dialog box shows detailed information
ƒ Name, alternate name, mail address, mail domain, location
ƒ Details button takes you to Domino Directory Entry

vCard Handling
ƒ Messages with attached vCards can be viewed and copied to your
personal name and address book
ƒ vCards can be created by copying and pasting from the public and
personal Directories
Other Enhancements
Calendar User Interface
Time Zone Support
Enterprise Calendar Management
Resource Reservations
To Do's
Related Topics
ƒ Printing
ƒ Wireless Device Synchronization
Calendar User Interface
User Interface Enhancements
ƒ Calendar notices
ƒ Open often used calendars of others
New notification options
Calendar User Interface (continued)
Side by side conflicts
Color code entry types
Drag start/end time to reschedule
Display dual time zones
Icons for private, pencil-in and draft
Calendar User Interface - Scheduling Form
New layout for easier scheduling
Sametime online meetings
Independent time zones in a single entry
Meetings/appointments can span midnight
Calendar User Interface - Scheduling Form (continued)
Embedded Scheduler
ƒ Show who can and cannot attend meetings
ƒ Drag/drop appointment indicator
ƒ Display appointment details
ƒ Provide access to other calendars and appointments
ƒ Provide suggested meeting times
Enterprise Calendar Management
Secure calendar management
ƒ Assistant can create meetings with Executive as the
chairperson
ƒ Assistant can see a placeholder for private entries in the
Executive's calendar
ƒ Action bar shortcuts to quickly open the Executive's calendar
Enterprise Calendar Management (continued)
Easy for assistants to manage multiple calendars
ƒ Email notification to assistant when Executive receives invitation
ƒ Email notification for accepts and declines when the Executive is the
chairperson
ƒ Notifications include doclinks to allow quick access to the invitation,
acceptance, etc.
Multiple assistants can manage the same calendar
 Resource Reservations

New Resource type (i.e., Sametime Online Meeting Place)

Edit reservations created in resource database
More detailed reservation forms
ƒ Repeat dates, requester, purpose
Improved overall messages
Individual room/resource calendar
To Do's
In view adding and editing
Customizable view
Categories
Better calendar tracking
Display on calendar based on user preference
Carry uncompleted To Do's to the next day
Related Topics
Emphasis on Printing
ƒ Customized Print Settings
ƒ Group Calendar Printing
ƒ Print to document

Synchronization with Wireless Devices

ƒ Wirelessly via WAP (wireless application protocol)
–View Calendar using Today, Tomorrow and Next
–Accept/deny invitations
ƒ Sync to native handheld calendar (e.g., Palm OS, Win CE,
PocketPC 2002) with EasySync Pro
Best Practices
Assistants and Executives should be on the same client/server
versions
For faster busytime processing, keep users who often work
together on the same server
For best performance it is recommended that the Resource
Reservation database reside on it's own server
Why upgrade to Lotus Notes ?
Lower TCO Increased Productivity
–C&S enhancements –Drag and Drop support
–Roaming user support –Sametime integration
–Increased usability –Calendar view
–Minimal retraining –Attachment handling
–Increased Administrative –Mailfile management
controls –Enterprise calendar
management
THANK YOU