PROJECT SCOPE

MANAGEMENT
SHERENE CARTER- MOORE #1207132
LECTURER: MR. MAURICE ROBERTS
 Objectives

• To clearly define the purpose of Project Scope Management

• And to outline the tools and techniques used

 What is a Project Scope?
• Project scope is the part of project planning that involves determining and
documenting a list of specific project goals, deliverables, features, functions,
tasks, deadlines, and ultimately costs. In other words, it is what needs to be
achieved and the work that must be done to deliver a project.
Developing a project scope is the initial phase of the project planning process. It
typically involves drawing up a list of everything needed to create the framework of the
project.
• The statement of what the project objectives are, what they are expected to produce,
any limitations, dependencies and assumptions, are all factors that form the project
scope. Once the project is accepted, scope management is the first step in planning
its success.
 Why is Project Scope Important?

With a distinct scope, it helps everyone to stay on the same page throughout the life
cycle of the project. A well-defined scope can help to avoid common problems like:
• Requirements that constantly change
• Requirements that need a rethink mid-project
• The final outcome not being what the client expected
• The budget overrunning
• The project is way behind schedule
 Project Scope Management

Scope management ensures a project’s scope is accurately defined and mapped and
enables project managers to allocate the proper labor and costs necessary to complete
the project.
The three processes involved in project scope management are:
• Planning
• Controlling
• Closing
 Scope Statement
• Another critical component for scope management involves defining the scope in a
statement. Once the processes are understood, a document must be drawn up to outline the
project.
• The statement creates an accurate document that outlines the goals, deadlines and
relationships that shape the project. The following are important in the scope statement:
• Business Case
• Project Description
• Success Criteria
• Limitations
• Assumptions
The table below shows the Inputs, Tools and
Techniques, and Outputs of the Plan Scope
Management Process.
 Define Scope

• The scope clearly states what the project is supposed to achieve and what it
cannot accomplish. The supporting documents are reviewed to ensure that
the project will deliver work in line with the stated goals. The scope that
results states the stakeholders’ needs and communicates expectations for
project performance.
The table below shows the Inputs, Tools and
Techniques, and Outputs of the Create Work
Breakdown Structure process.
 The table below shows the Inputs, Tools and
Techniques, and Outputs of the Validate Scope
process.
 The table below shows the Inputs, Tools and
Techniques, and Outputs of the Scope Control
process.
 Conclusion
Effective scope management requires clear communication, to ensure that
stakeholders and team members alike understand the scope of the project while
agreeing on how the project goals will be met.
Scope management establishes control mechanisms to address factors that may result
in changes during the project lifecycle.
Without defining project scope, the cost or time that the project will take cannot be
estimated. At times, due to a lack of communication, scope may need to change. This
directly affects the cost and disturbs the schedule of the project, causing losses.
 Reference

• https://www.simplilearn.com/project-scope-management-importance-rar89-article

• https://www.clarizen.com/project-scope-important/
• https://www.projectengineer.net/wp-content/uploads/2017/11/knowledge-area-
scope-v6.png
• https://www.projectengineer.net/knowledge-areas/project-scope/plan-scope-
management/