Presentation Skills

Contents
 Preparation
 Clarity of Purpose
 Audience Recognition
 Timing
 Presentation Venue
 Structure of presentation
 Practice
 Confidence
 Handling transition in group presentation
 Presentation
 Do’s and don’ts
 Body language
Preparation
 Preparation
1. Clarity of purpose:
 Purpose of presentation (what you wish to achieve)
2. Audience
 What will the audience be expecting from the
presentation?
 How much do they already know about the topic of
the presentation?
 Is the audience composed of technical or non-
technical?
 Are there any sensitive issues (political or religious)
that should be avoided for this audience?
……………………….Continued
Timing: Presentation should be timed
carefully.
Too long or too short presentation
Presentation Venue: Be familiar with
the presentation venue
Structure of Presentation:
Introduction
Body
Conclusion
 ………………….Continued

i. Introduction
Greet your audience
Introduce yourself
Introduce your topic
State the purpose of presentation
Give a brief overview of your presentation
………………….Continued

Discussion or Body
Content
Sequencing your ideas
Keeping the audience's attention
Signposting or signaling where you are
Visual aid
iii. Conclusion

Reminder of what is said

Thanks
Invite for questions
Guidelines for Powerpoint
Slides

Uncluttered Slides
Large font (32-point)
One major topic per slide
Maximum 5-6 points per slide
No more than 3 or 4 colours
Consistent style
 Practice

Practising the presentation

Practice makes people perfect.

Instills confidence
Testing ground for visual aids
Hand-off-----Transition from one
member to another in group presentations
Presentation
Things You Shouldn’t Do
Reading directly from notes
Reading all the time from
screen
Turning back on audience
Slouch, hands in pockets
No excessive um, ah, you
know’s
No nervous gestures
Talk too fast,
Talk too quietly
Things You Should Do

Eye contact
Can glance at
notes
Appropriate
gestures
Rhetorical
questions to
involve audience
Your BODY SPEAKS even when you are
quiet.
Body Language

Appearance
Facial expressions
Eye contact
Posture and Movement
Voice
Non-Words
Appearance
It says more about you than you think.

Dressing

Hair cut
Facial Expressions
Face makes the things obvious even if you are hiding.

 Happiness
 Sadness
 Fear
 Anger
 Nervousness
Eye Contact
Eyes reflect your soul

The importance of eye contact:

It helps to
maintain interest
gain attention

Eye Dart
It shows:
Nervousness
Fear
 Posture and Movement
How you hold yourself physically can
reflect how you hold yourself mentally.
 Stand tall as it shows self esteem and
confidence.
 Move to gain attention.

 Move hands to explain

or describe something.
Voice

It is like a vehicle.
A noisy old car or a finely tuned automobile.
Voice gives extra life to your message
Check:
 Pitch
 Speed
 Volume
 Pronunciation
 Stage fright

-In spotlight
-Unprepared
-Inexperienced
 Managing presentation
nerves
 Practice deep breathing – Adrenalin
hormone causes shallow breathing
 Drink water- Adrenalin causes dry mouth.
 Smile
 Press and massage your forehead
 Just before you start talking, pause, make
eye contact, and smile
 Speak more slowly than you would in a
conversation
 Move around during your presentation
 Stop thinking about yourself
 Tips to Control the
“Butterflies”

Know the room- Become familiar

with the place of presentation
Know the audience- Greet or chat
with the audience before hand. It’s
easier to speak to friends than to
strangers
Know your material-Increased
nervousness is due to un-
preparedness
 Control the “Butterflies”

Relaxation- relax entire body by

stretching and breathing so as to
ease the tension
Visualize giving your speech-
Visualize yourself giving your speech
from start to finish. By visualizing
yourself successful, you will be
successful
 Control the “Butterflies”

People want you to succeed-the

audience is there to see you succeed
not to fail
Don’t apologize-by mentioning your
nervousness or apologizing, you’ll
only be calling the audience’s
attention to mistakes
 Control the “Butterflies”

Gain experience-experience builds

confidence, which is key to effective
public speaking
Practice takes you from this..
To this….
Observation Skills
Watch the video and answer the
following questions:
1. Which presentation did you find
better and why?
2. What message was the presenter’s
smile conveying in both
presentations?
3. What was the audience’s response
in each presentation?
CONCLUSION

Well-prepared
Well- structured
Well-presented