Today - key takeaways

1. Putting presenting in a context

2. Breaking presentation down into stages of work

3. Building up the presentation

4. How it can be delivered – some dos and don’ts

MT5113 - Next Generation Management

Look who’s here?
 “Great speakers aren’t born, they
are trained.”

Presenting is a Skill…
Developed through experience
and training.

− Source: http://www.hplearningcenter.com

MT5113 - Next Generation Management

 Glossophobia

− It’s NORMAL!

− Feared More Than Death - #1 vs. #8!

MT5113 - Next Generation Management

 Glossophobia

− Physical − Verbal
−Acute hearing −Tense
−Heart rate −Quivering
−Blood pressure −Vocalised pressure
−Dilated pupils −No voice
−Perspiration
−Shortness of breath
−Stiff neck / back
−Dry mouth
−Shakes
 Causes of the Anxiety

− Fear of the Unknown OR Loss of Control

− Fight or Flight Mode
− No Backup Plan
− No Enthusiasm For Subject
− Focus of Attention

MT5113 - Next Generation Management

 Purpose

− Creation of understanding

− Get inside your head

− Bring something to a ‘conclusion’

MT5113 - Next Generation Management

 How to have a good presentation - I

− Focus on relevance to the audience

− Interest?

− Benefit?

− WIIFM?

MT5113 - Next Generation Management

 How to have a good presentation – II

− Create understanding
− Illustrate
− Verbal
− Watch the data
− Language
− Space
− Reinforce, not repeat

MT5113 - Next Generation Management

 How to have a good presentation - III

− Have a structure
− A sequence…

− Tell, tell, tell

− Watch the process of disengagement

MT5113 - Next Generation Management

 How to have a good presentation - IV

− Take personal ownership

− People like people

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 How to have a good presentation - V
− Delivery
− Eye contact

− Vocal animation

− Physical animation

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 Questions?
− Who is your audience?
− Why are they there?
− What is your goal?
− How long will it be?
− Where will it take place?

MT5113 - Next Generation Management

 Key elements of any communication
Audience

Objective
Message

MT5113 - Next Generation Management

 Applying your knowledge and understanding

Image credit: Neil Patel

MT5113 - Next Generation Management

 Business Card Test

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 Three things?

If your audience could remember only three

things about your presentation, what would
you want those to be?

(1)_____________

(2)_____________

(3)_____________

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 The first step… always

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 The Presentation

EMMA

• Expectations
• Mentality
• Motivations
• Ability

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 Your ‘Client’

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 The Presentation

ARC
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 The presentation – a structure with three parts

Arrest
Relate
Conclude
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 THE Presentation - Focus the
Message

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 THE presentation – kicking it off

Straight into the core statement

“Imagine…”
Arrest
Summary of content highlights
Analogy
Questions to arouse interest
Contrasting ideas
An establishing comment or quote
Off beat / distracting idea…
Address the motivation of the audience
Start a conversation with people…
directly
Activate the participants
Shock statement
‘you’ / ‘we’ – primary motivators
An anecdote
Only three things
A memorable common experience
Begin with the conclusion
An audio visual
Start among the participants /change the
Personal confession
setting
Topical anchor point
Loud, slow emphatic
Benefit statement
THE presentation – Building the case

Relate
−NOT −IS
• social
• for a purpose
• a speech
• just story-telling
• built around an idea(s)
• structured
 • Deliver and explain
• Insight not process
• Preview and signpost
• The rule of three
• Make links and connections
• Transitions

MT5113 - Next Generation Management

 THE Presentation – bringing it all together
As a final point…
Summary, in three points
Vision of the future…
Practical benefits
Repeat / echo the beginning
An appeal
A surprising conclusion
− A feeling of success – joint
achievement
− A thank you (not for listening)
…
− One last thought
− Appeal to the heart
− Adding we to the appeal
− Use intonation – a crescendo
Conclude
 − Arrest
– grab the audience’s attention

− Relate

– structure, organise, illustrate, underpin,

demonstrate relevance and value

− Conclude

– primacy and recency to close

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 Take control

Give insight with purpose backed by

context and evidence

Final impression reiterates the key

insight and point of relevance

MT5113 - Next Generation Management

 Presentation Slides

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 AND then there is the other stuff

• Speaking notes / prompts

• Location / venue / room
• Form of presentation
• Support and aides

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 Presentation Style

1. Vocal Techniques
− Loudness
− Pitch
− Rate
− Pause
− Deviations From the Norm for Emphasis

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 Presentation Style

2. Body Language
 Eye Contact, Gestures, Posture

3. Use of Space
 Can Everyone See You?
 Movement
 Audience Involvement

− Involve the audience, if time.

− Ask questions; call on individuals; small group
activities
− Utilise progressive disclosure
− Repeat what they say
− Write responses on white board or flip chart

MT5113 - Next Generation Management

 Presentation no nos
− Verbal fillers
−“Um”, “uh”, “like”
−Any unrelated word or phrase
− Swaying, rocking, and pacing
− Hands in pockets
− Lip smacking
− Fidgeting
− Failure to be audience-centered

MT5113 - Next Generation Management

 Presentation Style
Presentation tips
1. Smile
2. Breathe
3. Water
4. Notes
5. Finish On Or Under Time

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 Visual aids
− Supplement the case
− Enhance Understanding
− Add Variety
− Support Claims
− Outline main points
− Serve audience’s needs, not speaker’s
− Simple and clear
− Lasting Impact

Used Poorly… A Distraction…Ineffective

MT5113 - Next Generation Management
 Look at this data
The New York City metropolitan area is home to the largest Jewish community
outside Israel. It is also home to nearly a quarter of the nation's Indian
Americans and 15% of all Korean Americans and the largest Asian Indian
population in the Western Hemisphere; the largest African American community
of any city in the country; and including six Chinatowns in the city proper,
comprised as of 2008 a population of 659,596 overseas Chinese, the largest
outside of Asia. New York City alone, according to the 2010 Census, has now
become home to more than one million Asian Americans, greater than the
combined totals of San Francisco and Los Angeles. New York contains the
highest total Asian population of any U.S. city proper. 6.0% of New York City is
of Chinese ethnicity, with about forty percent of them living in the borough of
Queens alone. Koreans make up 1.2% of the city's population, and Japanese at
0.3%. Filipinos are the largest southeast Asian ethnic group at 0.8%, followed by
Vietnamese who make up only 0.2% of New York City's population. Indians are
the largest South Asian group, comprising 2.4% of the city's population, and
Bangladeshis and Pakistanis at 0.7% and 0.5%, respectively.

MT5113 - Next Generation Management

 Then look at this data

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 10/ 20/ 30 rule

“ should have ten slides, last no more than twenty

minutes, and contain no font smaller than thirty
points.”
Guy Kawasaki

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 Presentation slides

1. Most important information Jumps Out

2. Drip feed
3. Never use sentences

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 Presentation slides

Use colour well

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 Presentation slides
Use images to
support your
High quality images point

Use a consistent
theme

MT5113 - Next Generation Management

 − The evils of Powerpoint are familiar to everyone, they include:
− Too much text
− Too small to read and is really only serving as a crutch for the presenter
− Clip Art and Slide templates that have been seen a million times
− Spinning, wooshing, dazzlings animations

Part of the problem with having so much text onscreen is that it puts people off. If the idea of your presentation
is to read from the slides then we are you there? Besides people can read quicker than you can talk so
they’ll have finished reading your slide and be waiting for the next one, or even worse working on a
masterpiece doodle.

Your presentation, Powerpoint or otherwise, should be a supporting aid – you want main the focus on you not
your presentation. Ideally, you should be able to deliver an equally interesting presentation should the
projector/computer/room/audience break.

Avoid too many bullets as well – it makes the information dull for the audience.

MT5113 - Next Generation Management

 Presentation slides

Maximizing Visibility
− Font size minimums:
− Titles - 32 point
− Text in bulleted lists - 20 point
− San serif font best - Consistent
− Use of Colors
− High contrast
− Dark background with light letters
− Light background with dark letters OK

MT5113 - Next Generation Management

 Maximizing Visibility
− Font size minimums:
− Titles - 32 point
− Text in bulleted lists - 20 point
− San serif font
− Use of Colors
− High contrast
− Dark background with light letters
− Light background with dark letters OK

MT5113 - Next Generation Management

 Coming to the end…

MT5113 - Next Generation Management

 Your physical presentation
Body Language
− Dress in context
− Face your audience
− Audience focus: maintain eye contact with audience
− Point and re-orient
− Be enthusiastic

MT5113 - Next Generation Management

 Your physical presentation
Speak Clearly
− Speak at reasonable pace
− Use inflection
− Project your voice. Do not mumble.
− Talk to the audience: Not screen, camera, notes, or
self
− Use professional language. Avoid idioms / slang.

MT5113 - Next Generation Management

 THE Golden rule
Practice
− If group: rehearse as a group
− Check timing
− Provide feedback to each other
− If individual: rehearse with friend or faculty
− Rehearse without PowerPoint
− Rehearse with PowerPoint in classroom

MT5113 - Next Generation Management

 In summary

• Have a plan
• Give it time
• Rehearse it – live

MT5113 - Next Generation Management