COLD

STORAGE
REGULATION
CHARAK RAY
libra.charak@gmail.com
 Accreditation
&
Registration
of
Warehouses
(Cold Storages)
 THE WAREHOUSING
(DEVELOPMENT &
REGULATION) ACT, 2007
• The Govt. of India decided to establish a
negotiable warehouse receipt system in the
country for all commodities including the
agricultural and horticultural commodities.
• The Parliament had enacted the Warehousing
(Development & Regulation) Act, 2007 which
was made effective from the 25th October, 2010.
• To operationalize the Act, the Warehousing
Development and Regulatory Authority (WDRA)
has been setup on the 26th October, 2010.
 INTRODUCTION OF
NEGOTIABLE WAREHOUSE
RECEIPT SYSTEM
• With the enactment of the Warehousing (Development
and Regulation), Act, 2007, the negotiable warehouse
receipt issued by the registered warehouses as well as
cold storages has become a fully negotiable instrument .
• Backed by a Central Legislation , it can be traded as well
as endorsed by the holder of the receipt.
• A uniform format of the negotiable warehouse receipt has
been finalized in consultation with the Indian Banks’
Association and other stakeholders. The format has been
printed by the Security Printing and Minting Corporation of
India Limited which prints currency notes and other high
security documents for the Govt. of India.
• The format has unique features such as anti copy,
endless tax, fine line pattern, micro printing with rainbow
colouring etc.
 REGULATION OF
WAREHOUSING AND COLD
STORAGE BUSINESS
No person shall commence or carry on the business
of warehousing and cold storage issuing negotiable
warehouse receipts unless he has obtained a
registration certificate after fulfilling the prescribed
norms in respect of the concerned warehouse or
warehouses/cold storages granted by the Authority
under this Act.
 REQUIREMENT FOR
REGISTRATION OF
WAREHOUSES AND COLD
STORAGES
• The warehouses/cold storage should be constructed as per
Bureau of Indian Standards (BIS)/CWC /NHB specifications.
• The warehouse/cold storage should be storage-worthy with
fool proof security agreements and insurance of
warehouse/cold storage and commodities, as well.
• The warehouse/cold storage should have adequate trained
manpower with expertise and knowledge for the scientific
storage of goods.
• The warehouse/cold storage should have requisite equipment
for weighing, handling, sampling, grading, fire fighting and
insect/ pest management.
• The warehouse/cold storage should have positive net worth
certified by a Chartered Accountant or creditworthiness
certificate from a scheduled bank for individual warehouse or
for its organization.
 NEGOTIABLE
WAREHOUSE RECEIPT

A warehouse receipt, may be either in writing or in

electronic form. It shall be a document of title of goods in
writing and will contain all the important particulars viz.:
• receipt number;
• warehouse registration number and its validity;
• name of the warehouse and its complete postal address;
• name and address of the person by whom or on whose
behalf the goods are deposited;
• date of issue of the warehouse receipt;
• market value of the goods at the time of deposit;
• name of the insurance company;
• Shelf life of the commodity.
 RECEIPT OF APPLICATION
FROM WAREHOUSES FOR
REGISTRATION
• 485 applications from different states for registration of
warehouses, with a capacity of over 20 Lakh MTs, have
been received till date.
• 329 warehouses have been accredited and 293 warehouses
with 11.26 Lakh MTs of the CWC, the SWCs and private
organisations have been registered with the Authority.
• Over 11680 NWRs for over Rs. 1593 Crores have been
issued for paddy, maize, turmeric, pulses, gram, rubber,
basmati rice, soybean, barley, cotton etc. of these, around
30% NWRs have been financed by different banks and
financial institutions including co-operative banks,
amounting to over Rs. 657 crores.
• Out of total 4244 beneficiaries, 2623 farmers and 1621
traders availed the finance against NWRs.
 INTRODUCTION OF NWR
SYSTEM IN COLD
STORAGES
• The WDRA in consultation with National Horticulture
Mission (NHM) and National Horticulture Board (NHB) has
finalized introduction of NWR system in cold storages for
the benefit of the growers/farmers.
• 26 Horticulture commodities have been notified by the
WDRA.
• A checklist has been prepared & provided to accredited
agencies & also placed at WDRA website.
• The total number of cold storages in India is 6284 as on 9th
Feb, 2012 having installed capacity of 29.30 million MT.
Huge scope for NWR exists.
• So far, over 75% of above capacity used for storage of
potato.
 BESIDES, WDRA HAS ALSO NOTIFIED
THE FOLLOWING 26 HORTICULTURE
COMMODITIES FOR STORAGE &
ISSUANCE OF NWR IN WAREHOUSES
(COLD STORAGES)
1. Table Potatoes (with or without CIPC application)
2. Seed Potatoes
3. Processing (Potatoes with CIPC application)
4. Apples in CA storage
5. Carrots
6. Nagpur Mandarin
7. Khasi/Darjeeling/NE Oranges
8. Kinnow
9. Sweet Lime
10. Lemon
11. Pomegranate
12. Grapes
13. Almond
 (CONT --2--)
14. Raisins
15. Onion (Fresh or dehydrated)
16. Garlic (Fresh or dehydrated)
17. Ginger (Fresh or dehydrated)
18. Dries edible mushrooms
19. Red Chillies
20. Coriander (dry)
21. Cinnamon
22. Turmeric
23. Tamarind
24. Date Palm
25. Frozen Processed Food item of horticulture Origin including those frozen in
IQF or Blast Freezing.
26. Seeds & bulbs
 BASICS FOR
REGISTRATION/ACCREDITAT
ION OF COLD STORAGES
1. Registration and Security fee is Rs. 7500, same as
in case of dry warehouses for, a period of 3 years.
2. Accreditation fee is Rs. 7500 for the first year of
accreditation period. In the third year, the
accreditation fee for renewal inspection-cum of
accreditation is Rs. 7500.
3. Construction standards as laid down by the
BIS/NHB and other standards as notified by the
WDRA in consultation with NHB/NHM/DAC.
4. Training and awareness programmes of farmers/
growers warehousemen are also being organized
by the NHB/WDRA.
 LIST OF ACCREDITATION
AGENCIES FOR COLD
STORAGES
1. National Institute of Agricultural Marketing (NIAM),
Jaipur
2. Directorate of Marketing and Inspection, Ministry of
Agriculture, Department of Agriculture &
Cooperation (DAC), Faridabad
3. National Cooperative Development Corporation
(NCDC), New Delhi
4. National Productivity Council (NPC), New Delhi
5. Rail India Technical and Engineering Services
(RITES), Gurgaon
6. NABARD consultancy Services Pvt. Ltd.,
(NABCONS), Mumbai (being appointed)
 EXTENSION OF CROP LOAN FACILITY
WITH INTEREST SUBVENTION TO
POST–HARVEST LOAN ON NWRS TO
FARMERS
• At present concessional crop loan @7% with interest
subvention is available to farmers.
• To avoid distress sale of agricultural produce by the
farmers and to encourage them to store their
produce in warehousing against the warehouse
receipt, the benefit of interest subvention has been
made available to small and marginal farmers having
Kisan Credit Card (KCC) for a further period of up to
six months post-harvest on the same rate as
available to crop loan against NWR.
 FORM – 1 APPLICATION FOR
ACCREDITATION OF COLD
STORAGE TO ACCREDITATION
AGENCY
1. Copy of Registration Certificate of company*.
2. Memorandum of Association & Article of
Association/Rules & Regulation of company.
3. Resolution of company for making application on its
behalf for accreditation with WDRA.
4. Original copy of authority to the person to make
application on its behalf for accreditation with WDRA.
5. Demand draft or proof of payment of prescribed fee.
6. In case renewal, attested copy of valid accreditation.
*Company hereinafter referred to includes any legal person
such as cooperative society, registered firm etc.
 SECTION – 1
DESCRIPTION OF COLD
STORAGE
Name of Cold Storage, Location, Capacity in MT.
If applicable under local laws
1. Industrial License/DIC registration.
2. Cold Storage License
3. NOC from Pollution Control Board
4.Fire Safety Certificate
5.NOC/approved by Local authority.
Cold Storage has been set up as per scientific
design? (As per Technical Standards prescribed by
Department of Agriculture & Cooperation or any other
national or internationally recognised standards)
 SECTION – 2 IDENTITY OF
WAREHOUSEMAN

1. Name, Address, UID No./Voter ID/PAN No.

2. Type of title of cold storage - ownership/lease
3. Certificate copy of sale deed/lease deed for site land.
4. Particulars of copy of record of right showing title of warehouseman
5. Whether there is any charge on warehouse (Cold Storage) assets?
6. Net worth of warehouse as on....?
Attested copy of:-
1. Audited Annual Account (filled with Registrar of Company)
2. Acquisition deed (purchase, lease)
3. Record of right indicating right on land and immovable property of Cold
Storage
4. Proof of adequate net worth (CA/Banker Certificate)
5. Proof of any charge on Cold Storage (mortgage/attachment etc.)
6. Latest Income Tax Return of Cold Storage
 SEC– 3) GOODS TO BE STORED,
STORAGE CONDITIONS &
INSURANCE COVER

a) List of Produce/Goods to be stored

b) Quality Grading System – Trade Standards/Agmark/NHB/ISO etc.
c) System of Price assessment for Produce for storages
d) Critical Storage conditions offered by warehouseman
(Operating Manual for Warehouse Receipt System)

e) Copy of Insurance Policy against fire/theft/burglary/riot etc.

f) Insurance cover made available for goods stored
g) Data Sheet generated by data logger for past one year
h) Surveillance Report (for renewal of certificate of accreditation)
(Operational Manual for Hazards covered by Insurance Policy for
Insurance covers)
 SECTION – 5 STORAGE
WORTHINESS OF COLD
STORAGE
a) Plan & Layout of the cold storage shall be in accordance to the Statutory
Building by laws and BIS Building Codes & Standards duly approved by
Registered Architect and Structural Engineer.
b) The drawings should detail out insulation type thickness & fixing
methodology in sectional details
c) Heat load calculations sheets be prepared by Qualified Engineer in
accordance with the prescribed Technical Standards
d) Technical Data Sheets of each equipment certified by manufacturer namely:-
(i) Compressor
(ii) Condensers/Cooling Tower
(iii) Air Cooling Units
Giving general layout, dimensions, material of construction, rated capacity,
operating parameters & COP.(Heat transfer area, fin spacing, number of
rows, face velocity, fan static, airflow fan motor BKW/KW shall be certified by
equipment manufacturers )
e) Certificate of satisfactory commissioning of the cooling system in
conformance to the performance indicators as per prescribed standards as
issued by the refrigeration contracting agency to him
 FORM A-1) APPLICATION OF
REGISTRATION/ RENEWAL

a) Board Resolution/Power of attorney on behalf of

organisation
b) Proof of Identity
c) Title deed or lease agreement or franchise agreement
with its validity
d) Certificate of Compliance from accreditation agency
with the detail report
e) Registration fee and Security deposit in the form
f) Statement of Financial Credibility
g) NOC from Local authorities for operating cold storage
h) Layout plan of the warehouse (cold storage)
 ABOUT THE DESCRIPTION
OF WAREHOUSE
(COLD STORAGE)
a) Whether a registered architect has certified the civil structure of cold
storage to be as per provisions of BIS code and local building by-laws
and as per building plan duly approved by competent authority
b) Whether any engineering firm having expertise in refrigeration
engineering has certified that the cold storage has been
commissioned as per enclosed data sheet.
c) Total capacity of warehouse (cold storage) (in MTs) and number of
chambers and dimensions (in Meters).
(i) Capacity with number of chambers and dimensions applied for
accreditation / registration.
d) If industrial license, if applicable, is during its validity period?
e) If cold storage licence, if applicable, is during its validity period?
f) If pollution-control licence, if applicable, is during its validity period?
g) If fire safety certificate, if applicable, is during its validity period?
h) If approval / NOC from local planning Authority, if applicable, is
during validity period?
 IDENTITY OF
WAREHOUSEMAN AND
CAPACITY TO DISCHARGE
LIABILITY
a) If warehouse (cold storage) is owned by
warehouseman or it is on registered lease?
b) If attested copy of documents of acquisition deed
(purchase / lease) has been furnished?
c) If attested copy of record of right on land shows the
title of warehouseman on land and warehouse (cold
storage)?
d) Whether CA certificate or Banker’s certificate shows
positive net worth of warehouse (cold storage)?
e) If a copy of latest income tax return of proprietor /
company owning the cold storage has been
provided or not?
 GOODS TO BE STORED, STORAGE CONDITIONS &
INSURANCE COVER
a) Whether the warehouse (cold storage) offers prescribed critical storage conditions for goods to be stored?
b) Whether quality grading system adopted commensurate with AGMARK, CODEX or any other standard?
c) Whether the arrangement for quality grading adequate? Whether testing facilities of goods to be stored in the
warehouse (cold storage), in form of a small laboratory, are available? If so, give details of major tests which can
carried out.
d) List of laboratories for chemical analysis of the samples (wherever necessary) with whom the warehouse (cold
storage) has tied up.
e) Whether the criterion adopted for pricing fair and rational?
f) Whether norm for determining shelf-life of produce to be stored fair and rational?
g) Whether the warehouse (cold storage) has its own weigh-bridge? If so, the details with capacity and date of last
calibration.
h) No. of beam balances, platform balances with their details.
i) Whether the weights/platform balance used in the warehouse (cold storage) are timely calibrated and duly stamp
by concerned weights & measures Department.
j) Whether the PLC readings for past period support claim that critical storage conditions are generally achieved in
warehouse (cold storage)?
k) Whether automatic data logger for power-pack operation in place?
l) Whether electricity consumption is within acceptable limits of design consumption levels?
m) Whether the fire alarm and refrigerant leakage alarm systems functional?
n) In case of renewal of accreditation, whether the surveillance data supportive of proper system management?
o) Whether the warehouses (cold storages) as well as the goods stored in the warehouse(s) (cold storages) are insu
for fire, flood, theft, burglary, misappropriation, riots, strikes or terrorism? Whether insurance cover provided
adequate and fair? If so, the name of the insurance company and risks covered.
p) List of banks operating within approachable distance from the warehouse (cold storage). Any tie up of the
warehouse (cold storage) with any of these banks.
 STORAGE WORTHINESS OF COLD STORAGE
WAREHOUSE
a) In case the (cold storage) has been set up under Government scheme of NHB / NCCD / NHM/ SHM /
APEDA/ MoFPI etc. and as per technical standards prescribed by DAC then,
i) Whether the copies of basic data sheet enclosed is the one approved by concerned agency
ii) Whether Joint Inspection Report issued by the Joint Inspection Team deputed by concerned scheme
implementing has certified that the project has been found to be commissioned as per prescribed
technical standards?
b) In cased the warehouses (cold storage) has not been set up under any government scheme of NHB /
NCCD / NHM/ SHM / APEDA/ MoFPI or has not been setup following implementation protocols
prescribed under approved Technical Standards then,
i) whether the basic data sheet being submitted by applicant is accompanied by a certificate from a
chartered graduate mechanical / refrigeration engineering firm that- “the heat load calculation has
been done as per procedure laid out by ASHRAE Fundamentals and Refrigeration Handbook with
safety factor of 5% to 10% on estimated load and that the design is energy efficient, takes in to
account safety of work men and goods stored and environmental concern.”
ii) Whether the refrigeration contracting agency has issued a certificate of satisfactory commissioning of
the cooling system in conformance to the performance indicators as per prescribed standards.
iii) The refrigeration contracting agency has provide “as built drawings”, including cold store layout, P&I
and electrical drawing and an operation & maintenance manual along with a list of essential spare
parts.
c) If energy-efficiency devices, automated controls and fire & refrigerant leakage alarms have been put
in place and are functional?
d) If operation of warehouses (cold storage) can be effectively controlled and monitored by PLC?
e) If energy consumption level is within 10-20% of design level?
f) Whether stacking, packaging and handling system is as per design and prescribed guidelines
g) Whether fire-fighting arrangements are there in the warehouse (cold storage)? If so, details of
arrangements including number and type of fire extinguishers, sand buckets, etc. to be given.
h) Name of the nearest Fire Brigade Station and distance. Whether telephone numbers of nearest Fire
Station are displayed at different prominent places in the warehouse or not?
Annexure – V

Form -1

Application form for Accreditation of Warehouse (Cold Storage)

(See clauses– 2 (1 iv), 3(2) and 12 of Warehousing Development and Regulatory Authority (Warehouse Accreditation) Regulation, 2011

Passport Size Photo of Applicant

To,

The Officer In-Charge,

Warehouse (Cold Storage) Accreditation Agency

………………………………………………………

……………………………………………..

Subject- Application for accreditation of warehouse (cold storage)

Dear Sir,

I, Mr./ Mrs./ Ms. ………………………., age………………, son of / daughter of / wife of………………………., Resident of village-………………taluka…………………, district………. State………. hereby apply for accreditation of /
renewal of accreditation of warehouse(cold storage) named as………………………………, situated at survey No……village / town…………..district……………., State…………. The particulars of the said cold
storage warehouse are enclosed herewith as Section 1 to Section 5.

I /we hereby, declare that: (pl. strike out words or phrases mentioned below in italics which are not applicable)

I am / we are proprietors of the warehouse(cold storage); or, I am duly authorised representative of the applicant company* to make this application for accreditation / renewal of accreditation of the above
mentioned warehouse(cold storage),

I am aware that the accreditation is as per provisions of the Warehousing (Development and Regulation) Act 2007 and rules framed thereunder. I, hereby, undertake to abide by all terms & conditions of
accreditations / renewal of accreditation.

All applicable laws and statutory requirements in relation to the warehouse (cold storage) for which the application is being submitted, are complied with.

I / we hereby, solemnly declare that all information herein furnished are true to best of my / our knowledge and that in case it is proved to be untrue / false, I /we undertake to indemnify person or persons
concerned in this business against any loss arising out of such false or untrue information and cancellation of accreditation.

Enclosures:
Demand Draft for the amount of application fee or proof of payment of prescribed application fee through electronic transfer of money towards application fee
In case a company is applicant, then attested Copy of Registration certificate of company
In case a Company* is applicant, then attested copy of Memorandum of Association and Articles of Association / Rules & Regulations

1.4 when a company* is applicant, then attested copy of resolution of Company for making application on its behalf for accreditation or its renewal under provisions of WDRA 2007 and Rules & Regulations
made there under, indicating the full particulars of the person who is authorised to make application for accreditation

1.5 Original copy of authority to the person to make application as applicant on behalf of a company* for accreditation or its renewal under provisions of WDRA, 2007 which need to be signed by CEO of the
company* if the applicant himself is not the CEO of the applicant company*.

1.6 In case of application of renewal of accreditation, attested copy of valid accreditation be enclosed.

Place- Yours sincerely,

  Date- Signature of Applicant

Name of Applicant- ……………………………….

Profession….........…………………………………

PAN NO. / Voter ID No. / UID No….....………….

Phone- No………………..Cell No……….

*Company hereinafter referred to includes any legal person such as cooperative society, registered firm etc.
 Section-3
Goods to be Stored, Storage Conditions and Insurance Cover
{Ref. Clause 3 of the Warehousing Development and Regulatory Authority (Warehouse Accreditation) Regulation, 2011}
 
List of Produce / Goods to be Stored-
......................................
...........................................
.........................................
............................................
..........................................
 
Quality Grading System- example: trade standards/Agmark/NHB/ISO etc.
System of Price Assessment for Produce offered for Storages-
Critical Storage Conditions offered by Warehouse Keeper-
Pl put tick mark against the Type of Cold Storage applicable and indicate critical storage conditions offered for each type of goods to be stored (Pl. attach additional
sheet if no. of goods are large)-
Storage for Horticulture Produce not requiring Pre-Cooling-
[Type a quote from the document or the summary of an interesting point. You can position the text box anywhere in the document. Use the Text Box Tools tab to
change the formatting of the pull quote text box.]
if conforms to NHB CS Type-1- Y / N Pull Down - Pull-down rate.............., RH-...........%, CO2 level-.......................
Holding – Temperature ...................... Humidity......................... CO2 level.................
Storage for Horticulture Produce requiring Pre-Cooling-
[Type a quote from the document or the summary of an interesting point. You can position the text box anywhere in the document. Use the Text Box Tools tab to
change the formatting of the pull quote text box.]
If conforms to NHB CS Type-2- Y or N Pull down- (1) Pull-down rate-...................., (2) RH-...........%, (3) CO2 level- ........
Holding- Temperature ...................... Humidity......................... CO2 level.................
CA Storage-
[Type a quote from the document or the summary of an interesting point. You can position the text box anywhere in the document. Use the Text Box Tools tab to
change the formatting of the pull quote text box.]
If conforms to NHB CS Type-3- Pull down- (1) Pull-down rate-...................., (2) RH-...........%, (3) CO2 level- ........
Holding- Temperature .................., RH (%)......................., N2 level..............., O2 level............., CO2 level.................
 
Frozen Storage-
Chilling or IQF with frozen storage (Chilling / IQF rate and holding temperature range)–
Blast freezing (Cooling rate and holding temperature range)-
Enclosures-
Attested Copy of Insurance Policy against Fire/ Floods/ Theft / Burglary/ Riot etc-
Details of Insurance Cover made available for Goods Stored
Attested Copy of System Performance Data sheet generated by data logger for Past 1 year
Attested Copy of Surveillance Report, if any (for renewal of certificate of accreditation)
Date- .................... Signature of Applicant
Place-...................
 Annexure - VI

 FORM A1

 (See clauses– 3 & 13 of Warehousing (Development and Regulation) Registration of Warehousing Rules, 2010)

Application for the Registration/Renewal of Registration of Warehouse (cold storage)

 Photo of authorized officer of the applicant, who signs the application form
To The Warehousing Development and Regulatory Authority
“Warehousing Bhawan”
5th Floor, 4/1, Siri Institutional Area,
August Kranti Marg,
Hauz Khas, New Delhi-110016.
 
Dear Sir /Madam,
 I/We …………………………………………………………...(name)………………………
…………………in…………………………….designation…………………(Name of the organization) having registered office at ……………………………………Telephone No.………………………..and E-mail…………………..
request for grant of registration/renewal of registration* for carrying on the business of warehouse (cold storage) at …………………………from ………..……to………… for storage of following
horticulture commodities/goods :-
1.…………………………
2.…………………………
3…………………………...
(Enclose list of horticulture commodities/goods to this Application)
1. Detailed description of warehouse (cold storage) for which registration is applied.
Name of warehouse (cold storage)…………………… Location of warehouse (cold storage).........................…………Village/ Taluka…………………..District……………… State………………Telephone
No…………………….. E-mail ……………………
2. (i)Details of technical staff
Name and designation
Educational qualifications
Details of experience
 (ii) Capacity (in MTs), number of chambers and dimensions (in Meters) of warehouse (cold storage) ……………………………
(iii)Equipment and other facilities in the field of warehousing (cold storage) available are:
(a) ………………………………………………………..
(b) …………………………………………………………
(c) .…………………………………………………………
(Please enclose a list.)
3. Existing or Previous Registration Number ………………….. and a copy of the existing/earlier certificate of registration enclosed.**
DECLARATION:
1. I/We declare to be authorized representatives of the organization to apply for registration of Warehouse.
2. I/We hereby solemnly declare that all applicable laws and statutory requirements in relation to the warehouse (cold storage) for which the application is being submitted, are complied with.
3. I/We agree to abide by the terms and conditions of the registration.
4. I/We declare that the warehouse (cold storage) specified above is suitable for carrying on the business of warehouse (cold storage) and that it is in good condition and having all the
requirements.
5. I/We hereby solemnly declare that all information herein given is true to the best of my /our knowledge and that in case it proves to be untrue, I/We undertake to indemnify person or persons
concerned in this business against any loss arising out of such false or untrue information and cancellation of registration.
Signature (s)……………
Name in full……………
Address…………………
………………………….
………………………….
•  
 THANK
YOU…