810 – Invoice.

Presentation by
P.Sreedhar.
Knack Systems & Services Pvt. Ltd,
Mumbai.
 Contents
Definition & Explanation.
Examples for X12-Invoice-810 &
EDIFACT-INVOIC.
Segments & its data elements.
Similarities & Diff. b/w 810-Invoice &
INVOIC-EDIFACT.
Conclusion.
Definition & Explanation:
An EDI 810 Invoice is an electronic version of a paper
Invoice or bill. EDI stands for Electronic Data Interchange.
Companies use EDI to reduce the errors and costs
associated with the manual keying of data, and to speed
up the process of sending and receiving Invoices.
A supplier will use the 810 Invoice to communicate to a
buyer the specific items, price, and quantities they have
delivered and now must be paid for by the buyer.
Payment terms will usually accompany the billing
information.
Most suppliers will also want to receive a 997 Functional
Acknowledgment back after the buyer receives the 810
Invoice. The buyer sends the 997 Functional
Acknowledgment back to the supplier to indicate that they
successfully received the Invoice.
EDI documents are sent and received electronically
using a VAN. VAN stands for Value Added Network. Part
of the EDI Invoice document will contain envelope
information. The envelope information specifies which
company is sending the document and which company
is receiving the document. The sending and receiving
companies are called trading partners because they
exchange or “trade” the EDI Invoice(810) and Functional
Acknowledgments(997).
EDI is a mature electronic document format that has
been carefully defined both by the companies that
require their trading partners to use EDI and by
standards bodies. The two recognized standards for EDI
are ANSI X.12 and UN/EDIFACT. ANSI X.12 is by far
the most widely used standard in the United States.
UN/EDIFACT is more popular outside the United States,
although it is used by US automotive manufactures.
Each EDI 810 Invoice document will have data organized
into segments and data elements. Each segment contains
at least one data element. Each data element is a data
field. Examples of data elements on the Invoice include
vendor number, item, quantity, price per item, street
address, city, state and zip code, just like on a paper
Invoice. The standards bodies have allowed for every
conceivable possibility for data on the EDI Invoice
document. Any one company will use a small subset of the
available choices within the ANS X.12 or UN/EDIFACT
standards. An EDI system is necessary to process their
EDI documents into a back office system or into human
readable form.
Each company that requires its suppliers to use EDI will
have an EDI Guide or mapping document. The EDI Guide
will specify each segment and data element, the allowable
values for each, and the applicable business rules that
must be followed. EDI guides are detailed and extensive. It
is not unusual for an EDI Guide to be more than 100
pages long.
File Sample for EDI X12 810 - Invoice

ISA*00* *00* *01*001325851 *01*050357789*980409

*1846*U*00401*000000035*0*P*>~
GS*IN*111111111*050357789*20001209*1846*35*X*004010~
ST*810*000000035~
BIG*20001225*90934480**667908~
REF*IA*9470123890~
N1*BY** 92*0084~ ITD*01**4*20001103*5*20001203*30*60*****23~
DTM*011*20001225~ FOB*PP~ IT1**1*EA*8.15**UP*093624657729~
SAC*A*F340***61000*******02~
TDS*8720~
CAD*M**30891*WRNR*1125**CN*V7646706NA~
SAC*A*F340***360000*******06~
ISS*100*EA*81*LB~
CTT*1~
SE*15*000000035~
GE*1*35~
IEA*1*000000035~
File Sample for INVOIC – EDIFACT
Example :
UNT+31+1'
EDI COMPETENCE CENTER
INVOIC_D96A.doc
________________________________________________________________________
__________________
UNH+1+INVOIC:D:96A:UN' Message header
BGM+380+1FV0401336+9' Invoice message number
DTM+137:20040409:102' Document date is 9th of April 2004
FTX+REG+++ SKF FRANCE:SOCIETE ANONYME:CAPITAL 41850000 EUROS:B
552048837 VERSAILLES‘ Regulatory information
FTX+AAI+++TVA ACQUITTEE SUR LES DEBITS:EN CAS DE PAIEMENT ANTICIPE:UN
ESCOMPTE DE 1% PAR MOIS‘ General information
NAD+BY+09319555002931125::10+ROUTE DE
MONTREUIL::62630: ETAPLES SUR
MER+VALEO DIV.ALTERNATEURS+++++FR'
The buyer is identified by the Odette code
RFF+VA:FR 56 95 55 00 29' VAT registration number of the buyer
NAD+IV+09319555002931125::10+ROUTE DE
MONTREUIL::62630: ETAPLES SUR
MER+VALEO DIV.ALTERNATEURS+++++FR'
The invoice is identified by the Odette code
NAD+SE+0931314397696::10+DEP.
TRANSMISSIONS BP 423:37304: JOUE-LESTOURS
CEDEX++++++FR'
The seller is identified by the Odette code
RFF+ADE:72332' VALEO internal number of the seller
RFF+VA:FR20314397696' VAT registration number of the seller
CUX+2:EUR:4' Invoicing currency is Euro
PAT+1' Payment terms are basic
DTM+140:20040810:102' Payment due date is 10th of August 2004
LIN+1++2546997:IN' The first product is identified by the VALEO article
number 2546997
PIA+1+SB482000:SA’ The supplier number of this product is SB482000
IMD+++:::2546997' First article description
QTY+47:8000:PCE' Invoiced quantity is 8000 pieces
MOA+203:66.48' Line item amount is 66.48 €
PRI+AAA:8.31:::1000:PCE' Unit price = 8.31 for 1000 pieces
RFF+AAK:1BL0410716' Dispatch advice number is 1BL0410716
DTM+171:20040401:102' Dispatch advice date is 1st of April 2004
RFF+ON:5500000033' Order number is 5500000033
DTM+171:20040401:102' Order date is 1st of April 2004
TAX+7+VAT+++:::19.6+200'
NAD+CN+9555002930010::10+ROUTE DE
MONTREUIL:X:62630:ETAPLES+VALEO
E.E.M+++++FR'
Consignee information
LOC+11+ETAPLES
LIN+2++2549801:IN' The first product is identified by the VALEO article
number 2549801
PIA+1+SB483000:SA’ The supplier number of this product is SB483000
IMD+++:::2549801' Second article description
QTY+47:320:PCE' Invoiced quantity is 320 pieces
MOA+203:75.36' Line item amount is 75.36 €
PRI+AAA:235.51:::1000:PCE' Unit price = 235.51 for 1000 pieces
RFF+AAK:1BL0410716' Dispatch advice number is 1BL0410716
DTM+171:20040401:102' Dispatch advice date is 1st of April 2004
RFF+ON:0000010079' Order number is 0000010079
DTM+171:20040401:102' Order date is 1st of April 2004
TAX+7+VAT+++:::19.6+200'
NAD+CN+9555002930010::10+ROUTE DE
MONTREUIL:X:62630:ETAPLES+VALEO
Consignee information
EDI COMPETENCE CENTER
INVOIC_D96A.doc
____________________________________________________________________
______________________
Page 41 sur 41
E.E.M+++++FR'
LOC+11+ETAPLES
UNS+S'
MOA+77:169.64 Invoice amount = 141.84 + 27.80 = 169.64
MOA+79:141.84' Total line item amount = 66.48 + 75.36 = 141.84
MOA+176:27.80' Total item tax amount = 141.84 * 19.6% = 27.80
TAX+7+VAT+++:::19.6+200'
MOA+124:27.80' Tax amount = 27.80
MOA+125:141.84' Taxable amount = 141.84
UNT+48+1'