September 2, Job search, Cv and cover letter 1

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Meaning of job search

 Looking for a appropriate job

 Involve two components-employer and employee
 Employer -job provider
 Employee -job seeker

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objective

 Ways to find job openings

 Criteria for effective resume
 Criteria for the effective letter of application
 Technique for interviewing effectively
 Criteria for affective follow up letter
 Sample resume, letter of application, follow up letter

September 2, Job search, Cv and cover letter 3

2020
How to find job opening???

College or university job placement center



Talk to instructor


Network with friends past employer



Get involved in your community



Check your professional affiliation and publication



Read the wants ads



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Cont...............

Take a “temp” job


Get an internship

Research the internet
News papers and business journals


September 2, Job search, Cv and cover letter 5

2020
Cont...............

Take a “temp” job


Get an internship

Research the internet
News papers and business journals


September 2, Job search, Cv and cover letter 6

2020
Read the want ads

 Frequently used method

 Check the classified section
 Consists of the job opening ,requirement,salary ranges

September 2, Job search, Cv and cover letter 7

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Read newspaper or business journals

 To extract the information about the organization and organizational

activity
 Report this kind of news
 Growing company good news

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Take a temporary job
9

 Accessed through staffing agencies

 Provide great advantage
 Getting paid
 Acquiring new skills
 networking

September 2, Job search, Cv and cover letter

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Get an internship

 Some internship paid,some unpaid

 Provide outstanding job preparation skill
 Networking meet new people
 Opportunity for showing skill,work ethics,positive attitude,passion for
work
 Helpful prove the next employee the company hires

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Research the internet

 Popular way in 1990s

 Not the best place for job ,but provides the numerous benefit
 Provides the excellent job search resources

September 2, Job search, Cv and cover letter 11

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Search the internet(Cont.........)

 Provides following career information resources

Resumes
Interview
Cover letter thank you letter
Job search tips

September 2, Job search, Cv and cover letter 12

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sites

 Www.moster.com
 Www.careerjournal.com
 Www.flipdog.com
 Www.hotjob.yahoo.com
 Www.wantedjobs.com
 Www.wetfeet.com
 www.merojob.com
 www.hamrojob.com

September 2, Job search, Cv and cover letter 13

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College or university job placement

 Excellent place for beginning

 Many advantages:
 Job counselor available
 Provide helpful hint
 Opening within the community
 Information about company's job recruitment
 Sent the letter of recommendation to interested-company

September 2, Job search, Cv and cover letter 14

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Snap at exhibition

September 2, Job search, Cv and cover letter 15

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September 2, Job search, Cv and cover letter 16
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Job Vacancies [ Read all ]

Recruitment Coordinator 26/10/2010 13:50:00 Details will be

discussed during the Employment Fair on the 2nd and 3rd of
November, 2010....
Read more

Admin. Assistant 25/10/2010 21:34:00 Qualifications: -

University degree. - 4 6 years of experience in a relevant
position. - Fluency in English. - Excellent computer skills. -
High level of interpersonal and communication skills. ....
Read more

September 2, Job search, Cv and cover letter 17

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Talk to your instructor

Instructor an excellent job source

Help in networking
Contact in different sector
Info about job search
Knows about the suitable job or job environment

September 2, Job search, Cv and cover letter 18

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September 2, Job search, Cv and cover letter 19
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Network with friends and past employees

 Best way to find job

 Over 60% people find job
 Networking best method
 More people we know ,more opportunity discovered
 64% of 7500 people found job by socializing(study performed by Drake
Beam Morin)

September 2, Job search, Cv and cover letter 20

2020
What is RESUME???

Is an art in itself
Is a primary tool in finding a good job
Is a collection of personal facts

September 2, Job search, Cv and cover letter 21

2020
Reverse chronological resume:

You should write your resume in the chronological

format when you:
are a recently completed your high school or
college and in the age of 18 to 26
Wish to make your future in the same field you
have earned a certification or training in
Have made steady progress in one profession
(promotion or salary increase)
Plan to stay in your present profession

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Functional resume:

Are a non-traditional job applicant

Plan to enter a profession in which you have not
received formal college training or certification
Have changed jobs frequently
Are trying to make your living in an entirely
new profession

September 2, Job search, Cv and cover letter 23

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How to make a standard CV:

CV should be precise and clear

CV of a fresher or an inexperienced candidate should not
be over one or a two pages
It should be attractive
CV should be free from grammatical or spelling mistake
Customize your CV according to the job announcement
You should give true and correct information in your CV

September 2, Job search, Cv and cover letter 24

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KEY RESUME COMPONENTS:

Identification
Career summary
Career objectives
Employment
Education
Professional skills
Professional affiliation

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Identification

1. Your name:
 Full name, middle initial, and last name
 Your name can be in boldface and printed in a larger size(14-point, 16-point,
etc.)
2. Your address:
 It should be beneath your name, type your street address, your city state
3. Your code and phone number, email address, web sites or fax number

Note: This portion will be on the center of the page to draw the attention of the
employer.

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Career objective

• This section is generally applicable for the fresh candidates

with little experience (1-2 years)
■ Mention the immediate goal of your career in this part
■ Also mention how your experience and potential match
with the position you are applying for
■ Bring up your positive skills for the position
■ Be sure your career objectives is precise
■ Too often, career objectives are generic that their
vagueness does more harm than good, as in the following
example:

September 2, Job search, Cv and cover letter 27

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Career summary

Mostly applicable for the persons having

experience more than 4-5 years
State the sectors of your experience in
maximum 6 to 7 lines
State in short the achievement of your career(if
any)

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Example of flawed career objective

career objective: seeking employment in a

business environment offering an
opportunity for professional growth.

September 2, Job search, Cv and cover letter 29

2020
 Example of good career objective:

Career objective: An entry-level position as a computer

programmer.

Example of better career objective:

Career objective: To make financial planning programs and

provide financial counseling to ensure positive client relation.

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Employment

The employment section lists the jobs you have hold

Information must be presented in reverse chronological or
order(your current job listed first, previous jobs listed next)
This section must include the following:
1. Your job title(if you have or had one)
2. Your name of the company you worked for
3. The location of this company (either street address, city and
state or just the city and state)
4. The time period during which you worked at this job
5. Your job duties, responsibilities, and accomplishment

September 2, Job search, Cv and cover letter 31

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Education and training

Education and training part should come before

experience part for a fresher. When listing your
education, providing the following information:
1.Name of degree
2.Area of specialization
3.Duration of course
4.School attended.
5.Location. Include the city and state
6.Year of graduation or years attended

September 2, Job search, Cv and cover letter 32

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Experience

Things that you should mention in your

experience details are as follows:
1.Organization name
2.Designation
3.Time period- from and to
4.Job responsibility
5.Special achievement

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Additional information:

The information that does not fall in the above

mentioned parts but is related with the job must be
shown in this part. For example:
1.Professional achievement
2.Award
3.Language proficiency
4.License, government identity, publication and
authorization
5.Voluntary work etc.

September 2, Job search, Cv and cover letter 34

2020
Criteria for effective letters of
application:

Criteria for an effective letter of application

include the following:
1.Letter essentials
2.Introduction
3.Discussion
4.Conclusion

September 2, Job search, Cv and cover letter 35

2020
Letter essentials

Contain mandatory component like address, the

date, your reader’s, a salutation, the letter’s
body, a complementary close, your signed
name, your typed name, and an enclosure
notation
Note: If you are submitting an electronic
resume along with an E-mail cover message,
you will not need these letter essentials.

September 2, Job search, Cv and cover letter 36

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Introduction

Your introductory paragraph, include the following;

1.Tell where you discovered the job opening. you might
write, “In response to your advertisement in the may 31,
2012, the Kathmandu post…” or “Bob Ward, manager
of Human Resources, informed me that…”
2.State which specific job you are applying for
3.Sum up your best credentials. “My BS in chemistry and
five years of experience working in a hazardous
materials lab quality me for the position.”

September 2, Job search, Cv and cover letter 37

2020
 Discussion

Your discussion paragraph(s), sell your skills. To do so, describe

your work experience, your education, and your professional
skills.
In discussion , follow these guidelines:
1.Focus on your assets uniquely applicable to the advertised
position.
2.Do not explain how the job will make you happy:
Example: “ I will benefit from this job because it will teach
me valuable skills.” Instead using pronoun ‘you’ and ‘your’ ,
show reader benefit: “ My work with governmental agencies has
provided me a wide variety of skills from which your company
will benefit.”
September 2, Job search, Cv and cover letter 38
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Discussion(CONT…)

3. Quantify your abilities. Do not just say your

great (“I am always looking for ways to
improve my job performance “). Instead,
prove your assertions with quantify with
quantifiable facts: “ I won the 2005 award
for new ideas saving the company money.”

September 2, Job search, Cv and cover letter 39

2020
Conclusion

Your final paragraph should be a call to action.

You should say, “ I hope to hear from you
soon” or “ I am looking forward to discussing
my application with you in greater detail.”

September 2, Job search, Cv and cover letter 40

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Tips of writing an effective job
application

By Charles Fuchs
Tip#1: research the company
Tip#2: type your letter
Tip#3: use the tools on your computer
Tip#4: make it personal
Tip#5: keep it to the point

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Methods of delivery
 Mail version
 Web(HTML) Resume
 E-mail Resume
 ASCII Resume(scannable)

September 2, Job search, Cv and cover letter 42

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Mail version

 Traditional way
 Highly designed
 Hard copy
 Don’t over design resume:
Don’t use fancy font:(example:Shreya Pradhan)
Do not use unusual colors
“What you think may separate your resume from rest of the pack may just
only add unnecessary clutter” (powerful resume ,2003)
Stick to the standard fonts:(example:Shreya Pradhan)

September 2, Job search, Cv and cover letter 43

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Web (HTML) Resume

 Prefer online resume

 Online resume provide several benefits (Dikel1999)
Allow thousand of international employer to access it instantly
Allow you to include portfolios of your work with lengthy documents,full
color graphics ,animation and sound
Allow you to update it quickly and easily for global access
Allow you to show your expertise with HTML

September 2, Job search, Cv and cover letter 44

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Cont...

 For creating a web site for resume

Use a navigational bar
Include a home button
Maintain optimum contrast
Including heading and sub heading
Limit line length
Include highlighting technique

September 2, Job search, Cv and cover letter 45

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 We discourage using the word resume while writing a hard copy resume.
however the word resume id used in web resume
 Web sites two types:
URL
Document type

September 2, Job search, Cv and cover letter 46

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 Email Resume

 Faster method
 Quickest way to get to the prospective employer
 “Hiring managers and recruiters have become as addicted to email as
everyone else. More than one third of human resource professionals
reported a preference for e-mailed resumes,according to the survey by the
society for Human Resource Management”
(Dixon 2001)
 Most prefer to send resume as attachment
 Heed direction of the employer you are e-mailing
 Clearly specify about the software used for attachment
 Write a brief cover message

September 2, Job search, Cv and cover letter 47

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 ASCII Resume

 Can be e-mailed
 Can be created in notepad or Microsoft word
 Reasons to create:
ASCII is compatible with all system:
Can be read in any email provider
All computers cannot read extended ASCII
Standard ASCII contains following character:
a. letters A to Z ,both upper and lower case
b. numbers 0-9
c. the following punctuation marks:!”#4&'()*+,-./:;< >=

September 2, Job search, Cv and cover letter 48

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Cont..

Use of extended ASCII,makes reader unable to read all that we have

written
Some techniques for creating ASCII resume- Dikel 1999,3,11;”polishing”
2003;skarzenski:
a. Avoid italics underlining,color
b. Avoid using tab key
c. Avoid organizing information in column
d. Do not center text
e. limit your screen length
f. Do not limit to traditional one page

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cont

ASCII resume is scannable:

Use computers to screen resume
Scans resume as bitmaps
OCR software translate into standard ASCII
Uses artificial intelligence
Some tips:
a. Use high quality paper ,optimum contrast,paper with out wrinkles
b. Place your name at top of your page
c. Include a summary of qualification
Keyword include:job title skill,responsibility

September 2, Job search, Cv and cover letter 50

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 Techniques for interviewing effectively

 Dress for success

 Be on time
 Do not chew gum,smoke or drink too much
 Watch your body language
 Control your speaking
 Come prepared:
Bring a few supportive document
Research about company
Know about the questions,be ready with answers
While answering question focus on companies specific need

September 2, Job search, Cv and cover letter 51

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Some journals

 If we do not have the knowledge required then explain how we can apply
the experience you do have.
Hartman,2003
 Example
Although I have not used front page. I have built website using Netscape
composer and HTML coding. Besides I am quick in learning new things i
was able to learn RoboHelp well enough to create online help in only a
week

September 2, Job search, Cv and cover letter 52

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Some journals

 Be specific in answering -Ralston ET AL . 2003,9)

 To respond to a behavioral description ,answer questions as follows:
Organize your story chronologically
Tell who did what ,when,why and how
Explain the result of your activity
Depict scenes ,people and action
Make sure your story relates exactly to the interviewers need
Get to the point develop it and conclude

September 2, Job search, Cv and cover letter 53

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 Criteria for effective follow up
correspondence
 Important after being selected
 Accomplishes three primary thing:
Expresses gratitude
Keeps your name fresh in your memory
Creates a new reason to hire you
 Components:
Introduction :tell reader how much you appreciated meeting
Discussion: emphasize or add important information regarding your
suitability for the job
Conclusion: thank the reader for their consideration

September 2, Job search, Cv and cover letter 54

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Sample follow up

Follow up thank you e-mail after the interview (from employee, less formal)

Dear Mr/ Ms,

Thanks for taking the time to discuss the [Position] and my experience in [area of
experience] with me. I really enjoyed speaking with you yesterday.

After meeting with you I am sure that my background and skills fit your needs. Your
plans for [plans of your employer for] sound exciting and I hope I can contribute to your
future success. I think my background in [background in] makes me an asset to your
company. I was impressed with your department's energy and positive attitude. I know I
would enjoy working with you and your group.

I look forward to hearing from you concerning your hiring decision. If I may be of any
assistance, feel free to email or call me again at [your phone number].

I appreciate your consideration.

September 2, Job search, Cv and cover letter 55

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Tips to write effective thank you letters

 Write it promptly
 Make it personal
 Make it short and stick to the point
 Sound natural
 Proofread it before sending
 Hand write ,hard copy or email

September 2, Job search, Cv and cover letter 56

2020
 

Kelly O'Hara, M.D.

1104 Maplewood Circle

Amherst, MA 01002

413-555-8971

KOHara1966@gmail.com

Dr. Darby Schmidt

Amherst Family Practice Associates

6922 NW 77th Terrace

Amherst, MA 0100

Dear Dr. Schmidt,

  It was wonderful to have the opportunity to speak with you concerning the family-medicine position with your practice, and I thank you. I
know how limited a physician's time can be, and your timely involvement in the interview process impressed me. After speaking with you,
I felt certain that we can develop an effective working relationship.

After reflecting on our discussion, I deduced that you are looking for more than a competent family practitioner; you seek someone with an
exceptional ability to communicate with patients. Holistic health-care skills are critical, and I can execute mine readily. I intend to use not
only my integrity and dedication in this position, but my open communication and interpersonal skills to their fullest extent.

The scope of responsibility for this position parallels my residency. I dedicated many hours to becoming proficient in numerous areas, and my
tenacity was quickly recognized. I would like to share the same experience while contributing to the success of your practice.

If you decide that I should interview with any of your partners, I will be available at your convenience. Until then, I look forward to the
possibility of working with you. I thank you again for taking the time to meet with me.

Sincerely yours,

  Kelly O'Hara, M.D.

September 2, Job search, Cv and cover letter 57

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■ The Job Forum of the San Francisco Chamber of Commerce
Electronic Resumes | ASCII text sample resume
back to electronic resume
■ -----------------
RESUME
-----------------
■ JOHN A. SAMPLE
123 Main Street
San Francisco, CA 94104
Phone: (415) 999-9999
Email: yourname@yourdomain.com
■ PROFESSIONAL OBJECTIVE
■ To utilize my engineering knowledge and marketing experience as Marketing Manager of an innovative high tech company.
■ EMPLOYMENT HISTORY
■ 10/98 - present. Marketing Manager at CDC Telecommunications Inc.
* Developed the corporate marketing strategy for all telecommunications products.
* Managed 10 person marketing department.
* Responsible for annual marketing budget of $10 million.
* Increased sales by more than 30% per year.
■ 6/96 - 10/98. Product Manager at Allied Electronics Inc.
* Responsible for development of a new computer component from the design phase through consumer introduction.
* Team leader of a 8-member cross-functional development team that delivered the new product on time and under budget.
■ 4/94 - 5/96. Marketing Coordinator at Patterson Associates.
* Coordinated the design and production of all marketing collateral including brochures, trade show materials and annual reports.
* Developed content for the corporate web site.
■ EDUCATION
Bachelor of Science in Computer Engineering Technology
1993, Pacific University, San Diego, CA
■ COMPUTER SKILLS
Word, Excel, Access, MS Project.
■ back to electronic resume
© 2000-2005 The Job Forum. All rights reserved.

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September 2, Job search, Cv and cover letter 59
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