Tutorial 5

BUSINESS DOCUMENTS, OFFICE SUPPLIES

& STOCK CONTROL

Are Radrole (2020004220)

Process of purchasing office Supplies
i. Suppliers – choose a supplier that is able to provide what you’ll need in the office
ii. Price list – know the price of the items, the lower the price the less money you will spend
iii. Quotations – quotation allows you to look at the brand that the company is able to supply to you
iv. Quality/brand of goods – by getting a good quality product, you will be able to know how well it
can perform
v. Price – it is important to know the price of your product
vi. Delivery timeline – take into account the time the item will arrive
vii. Discounts – the greater the demand, the more discount you are able to get.
viii. Bulk ordering – when bulk ordering you should know that the items bought can be placed in a
room that is able to fit all items
Process of controlling, maintenance and re-order of supplies.

• Create a simple office budget, and strictly follow it

• The bigger the company the more often you will be needed to order supplies
• Encourage employees to practice controlling and maintenances of office supplies
Measures to control wastage of resources

• Use both sides of the paper when printing, copying, and writing or use size
reduction to get two pages copied onto each side of one standard sheet
• Use emails instead of paper memos
• instead of writing things down on paper, capture notes electronically and saves on
wastage of paper and on time, ex, audio recorder, video, photo, mobile notebook
• Buy products that are reusable, returnable or refillable
• Choose durable materials and furnishings to reduce the costs and
• waste associated with replacement
Safety and security measures used for office
supplies

• Maintain a room temperature that will not damage the product, ex,
installing air conditioner
• Make sure that the building is safe
• Ensure safety rules
• Set up surveillance
• have emergency call boxes or buttons in parking areas