Project Management Pillars

What is a Project?

What is Project Life Cycle?

What are Project

Management Processes?
WHAT IS A PROJECT?
A Project is...
 We do projects because..
Projects make it "possible"

BUT Operational processes give us the results and

benefits of the projects on an ongoing basis.
A Project is a means to create ...
A Project is...
A Project is...
A Project is...
A Project is A TEMPORARY ENDEAVOR
undertaken to create
A UNIQUE PRODUCT, SERVICE or
RESULT!
A Project is of ...
Keep in mind...
Keep in mind...
Keep in mind...
There's always a challenge in a project It's
called the "Project Constraints"

Pushing too much in one direction causes

problems on the other.
That's why Project Management is
so important..
And the role and responsibilities of
a project manager are ..
And the cross-cutting skills
and traits of an effective
project manager are ..
And the cross-cutting skills
and traits of an effective
project manager are ..
 How many
projects can a
project
manager
handle at one
time?

Now, Your
WHAT IS A PROJECT
LIFE CYCLE?
Project Life Cycle
Project Life Cycle

Initiating Process Group.

Those processes performed to define a new project or a new phase of an
existing project by obtaining to start the project or phase.
Project Life Cycle

Planning Process Group.

Those processes required to establish the scope of the project, refine the
objectives, and define the course of action required to attain the objectives
that the project was undertaken to achieve.
Project Life Cycle

Executing Process Group.

Those processes performed to complete the work defined in the project
management plan to satisfy the project specifications.
Project Life Cycle

Monitoring & Controlling Process Group.

Those processes required to track, review, and regulate the progress
and performance of the project; identify any ares in which changes to
the plan are required; and initiate the corresponding changes.
Project Life Cycle

Closing Process Group.

Those processes performed to finalize all activities across all Process Groups
to formally close the project or phase.
Effort Spent in the Process Groups
 How do you
save a
problematic or
troubled project
that no one
wants to take?

Now, Your Idea

WHAT ARE THE PROJECT
MANAGEMENT PROCESSES?
PROJECT MANAGEMENT CORE
PROCESSES
Or Knowledge Areas
Integration
Procurement Scope

Project Risk Schedule

Communication Cost

Human
Quality
Resources
 Stakeholder
Management

Making sure that

people concerned
with the project are
continuously
engaged and their
expectations met.
 6
6

47
PM
Processes
4
3
4
3
6
4
 Monitoring &
Initiating Planning Executing Closing
Controlling
Project Integration

Project Scope

Scheduling

Project Cost

Quality

Human Resource

Communications

Project Risk

Procurement

Stakeholder Mgt
Project Integration: "Getting the job
done"

1.Getting the project charter approved to be authorized to control the budget and assign resources
2.Planning all of the work that's going to happen throughout the project
3.Directing the work once it gets started
4.Monitoring the way the work progresses and looking for potential problems
5.Looking out for changes, understanding their impacts, and making sure they don't derail the project
6.Closing out the project and making sure that there are no loose ends when it's over
Project Integration: "Getting the job
done"
Steps when making a Project Charter
States the need,
expected project
benefit and the
compelling reason to
do the project
Steps after making a Project Charter

Identify
Stakeholders is part
of Stakeholders
Management
Project Scope: "Doing the right
stuff"
Steps when defining Project Scope
When Project Scope is poorly defined
Project Schedule: "Getting it done on
time"
Project Schedule: "Getting it done on
time"
Steps when defining Project Schedule
Steps when defining Project Schedule
Different techniques of Determining Activity Duration
Computing Activity Duration with 3-Point Estimate
Let's try identifying the technique used
Project Cost: "Watching the Bottom
Line"
Inputs Needed when Creating the Project Budget
Accuracy of Budget Forecast throughout the Life Cycle
Variance
100% - (-50%) =
150%
50% - (-30%) =
80%
-20% - (+30%) =
50%

20% - (-15%) =
80%

15% - (-10%) =
25*%
Steps when Creating Project Budget
Steps when Computing Project Costs
Behavior of Project Cost
Behavior of Project Cost (2)
Behavior of Project Cost (3)
Let's Compute Project Cost Performance
How to Interpret Project Cost Performance
Project Quality: "Getting it
Right"
Steps when defining Project Quality
Human Resources: "Getting the team
together"
Steps when Forming the Project Team
Tips when Forming the Project Team
Tips when Assigning Roles and Responsibilities
Steps when Forming the Project Team
Project Comm'ns: "Getting the words
out"
90% of the Project Manager's job
is Communications
Communication Techniques
Ways of Communicating Out the Project Status
More People, More Connections
Let's try ...
Project Risk: "Planning for the
Unknown"
Steps when Managing Project Risks
Let's
Try..
.
Let's
Try..
.
Project Procurement: "Getting some
Help"
And remember,
in each failed contracted service there
is a frustrated project manager
 Procurement is an Intuitive Process
Plan what to contract

Plan how to contract

Contact Sellers re.

Requirements

Sellers bid for a contract

Select best Seller

Sign contract with Seller

Monitor adherence to agreed contract

Close out Contract

Let's
Try..
.
Let's
Try..
.
Steps when Managing Project Procurements
Steps when Managing Project Procurements
Stakeholders Mgt: "Managing
Expectations"
Knowing the PM
processes now,
is there
anything you
would have
done
differently?
Now,
Why?
Your Idea
How do you work
with people not
familiar with
Project
Management
practices?
Now,
Your Idea
Updates on PMBOK from 4th Ed to 5th Ed
References

2013