JAWAHARLAL NEHRU TECHNOLOGICAL UNIVERSITY

KAKINADA
SCHOOL OF MANAGEMENT STUDIES

A PROJECT TO DESIGN AND DEVELOP A VENDOR

MANAGEMENT SYSTEM FOR SKML HANDLOOMS, KAKINADA
& ANNAVARAM with reference to KESHAV SOFT

UNDER THE GUIDANCE OF PRESENTED BY: P.HRUDAYA HEMA

Shri. N.ANIL KARTHIK B.Tech , MBA ROLL NO:18021E0030
 INTRODUCTION
 Vendor management is a structured program to manage suppliers and improve their impact
on the buyers business.
 SKML vendor data management is a procurement management software where required silk
sarees are acquired from different suppliers.
 A vendor master data management is a framework that a company uses to manage a
comprehensive set of records about a company’s suppliers. one can imagine, such records
would be vast and contain very large number of data points.
 It generally involves making buying decisions by a competitive bidding process.
 Bidding can be performed by sarees suppliers, this software detects the best bidding price
for individual product..
 The user of the application can finally send the message to the supplier where the details are
provided in the supplier master .
 NEED FOR THE DESIGN

 Conventionally the vendor management in procurement process was done by manual methods ,
if the items to be procured goes beyond some limit it will be very tough for an enterprise to handle
this manually ,so the organization need a good automotive process for this procurement
management.
 OBJECTIVES OF THE DESIGN

1. To design and develop a vendor data management system for SKML Handlooms.
2. To identify the supplier who has quoted the least bidding price.
3. To monitor the bidding process effectively.
4. To update the data automatically in the database.
5. To design supplier product, order and bidding screens
Use case diagram :
Supplier , product and order master diagrams
Bidding master diagram
CURRENT PROCUREMENT SOFTWARE FOR BUSINESS
 
INDUSTRY APPLICATIONS
Manufacturing & retail Procurify
WISE
Spend Wise
Conga contracts

Energy/oil & gas SAP IS OIL

SAP TSW
Tab ware
OG Pro
Petro suite

Textiles / handlooms Odoo

Zoho
Techno genesis
Sky erp plus
 APPLICATION DEVELOPMENT GAP:

 Based upon the existing procurement software’s , it is found that many business application
software’s are designed to meet the needs of companies regardless of size and budget.
 Here a gap is identified that there has not been any application made regarding the vendor
data management in procurement of SRI KANAKA MAHA LAKSHMI HANDLOOMS.
So this application aims at managing the vendor database and bidding process of SRI
KANAKA MAHA LAKSHMI HANDLOOMS using PHP and MySQL as major
technology.
 SYSTEM REQUIREMENT ANALYSIS

1. REQUIREMENTS GATHERING
 The important and crucial part of the application development is the requirement gathering
phase. Here the information is provided by the suppliers ,and that was collected from various
purchase orders to learn the advantages and disadvantages of the materials and to come up with
the decision .
2. ECONOMIC FEASIBILITY
 This application is economically feasible because the only requirement for using this application
is a minimum modern day computer with web browser such as IE5 or higher, Mozilla Firefox,
Chrome or Safari. To deploy this application all we need is a computer with above mentioned
hardware and software specifications.
3. TECHNICAL FEASIBILITY:
 To deploy this application the technical details would be
1.Operating system [Windows 2000 and later or Linux]
2. PHP installed on the server
3. MySQL Database Server.
4. BEHAVIORAL FEASIBILITY
 Most of the features that are developed in this software are self-explanatory hence no
special technical expertise is required in order to use this application. Users are directed
through the usage of tool-tips and user friendly messages.
 USER INTERFACE DESIGN AND IMPLEMENTATION
 User Interface has been designed using PHP, HTML, CSS, JavaScript . The screen shots of the user
view are shown below .
LOGIN PAGE
 HOME PAGE

This is main portal page which gives the detailed description of the skml software and it contains the links
for the other pages. Home page is the starting page and it provides the sitemap for the entire application.
 SUPPLIER MASTER

 Supplier add module in this project provides the detailed information about the
previous suppliers, new suppliers of the SKML, and the insertion process done by the
user that is the owner /staff of the skml handlooms.
 View supplier module in this supplier page provides the all detailed information of the
previous suppliers.
 
 PRODUCT MASTER

Product add module in this project provides the information about the previous
products list and new products of the SKML, and the insertion of new products are
done by the user that is the owner /staff of the skml handlooms.
 This module contains the information of the products like name of the product, price of
the product , sale of the product. View product module in this product page provides the
all detailed information of the previous products.
ORDER MASTER

Order add module in this project provides the information about the previous
orders list and new orders of the SKML, and the insertion of new orders are done
by the user that is the owner /staff of the skml handlooms.
 This module contains the information of the orders like order number, order date , product name ,
order quantity . View order module in this order page provides the all detailed information of the
previous orders.
BIDDING MASTER

In this bidding master the bidding details like the supplier name , date of the
bidding , product name and the bidding amount are entered.
 View bidding module in this bidding page provides the quoted prices in ascending
order of the each product by clicking the lowest price button in view bidding module.
 LIMITATIONS OF THE DESIGN

1. The software is compatible on operating system like Linux and windows.

2. This software is mainly concentrated on vendor database management and bidding process.
3. This is confined to sarees vendors.
 
 CONCLUSION

 Vendor data management system is an business application software it has been designed
and developed to serve the purpose of business application and user friendly interface.
This application has various features to view, edit or update the vendors data and orders,
easily manageable, editable and updatable profile. The Procurement personnel has other
features like managing the orders of their business vendors and they also know about the
individual product bidding details .
 FUTURE ENHANCEMENT

 From the limitations of the design we can say that we can extend the application to be
more user friendly by giving access to the vendors in order to fill the details of bidding
by their own.

 
 SAMPLE CODE
<?php session_start();

if(!$_SESSION['login_id'])

header("Location:index.php");

include 'includes/conn.php';?>

<head>

<meta http-equiv="Content-Type" content="text/html; charset=iso-8859-1" />

<title>Handlooms</title>

<link href="css/style.css" rel="stylesheet" type="text/css" />

<script src="js/ext_code.js" type="text/javascript" language="javascript">

<td align="center">

<img src="images/skml3.jpeg" alt="" width="980px" height="250px">

<h2>SUPPLIER MASTER<

<td><a href="view_bidding_details.php">View Data</a></td></tr> <tr>

<td>Supplier Name:</td>

<td><input type="text" id="supplier_name" name="supplier_name" /></td>

</tr>
SAMPLE CODE Cont..

$qry_ins ="insert into bidding_det(supplier_name,date,product_name,cost,date_time,user_var)

values('$supplier_name','$date_val','$product_name','$cost_val',CURRENT_TIMESTAMP,
'$login_id')";
$res_ins = mysql_query($qry_ins);
if(!$res_ins)
 
echo "Not inserted due to ".mysql_error();
else
echo "<script>alert(' bidding_details inserted Successfully')</script>";
}}?></form></td> </tr></table>
<?php include "includes/footer.php";?>
</body>
</html>
THANK YOU