Needs Analysis

By :
Nurhakiki
Ira Lestari
Meri Forti Munte
 Introduction
• What are ‘Needs’?
Wants, desires, demands, expectation, motivations,
lacks, constraints, and requirements (Brindley 1984)
• What is ‘Needs Analysis’?
Procedures for collecting information about learners’
needs.
• When did ‘Needs Analysis’ emerge?
In the 1960s
ESP movement
The purpose of needs analysis

1. To find out what language skills a learner needs

2. To help determine if an existing course adequately ad

dresses the needs of potential students

3. To determine which students are most in need of train

ing in particular language skills
The purpose of needs analysis

4. To identify a change of direction that people in a ref

erence group feel is important

5. To identify a gap between what students are able to

do and what they need to be able to do

6. To collect information about a particular problem le

arners are experiencing
 The purpose of needs analysis
• ‘Needs’ also includes students’ rights

‘It’s school’s responsibility to take into account the cultural,

political, and personal characteristics of students …. in order to plan
activities and objectives that are realistic and purposeful.’ (Linse, 1993)

• Needs also includes perceived and present needs,

potential and unrecognized needs

• Needs analysis may take place

1. prior to
2. during
3. after a language program
 Examples of needs analyses conducted
prior to a language program

• Method:
Staff questionnaire:
* background information about the course the lecturer was
describing
* overview of problems experienced by ESL students
* linguistic demands of the course
* suggestions to which language skills should be focuses on
* modifications made in teaching or in examinations

Students questionnaire
The users of needs analysis
Big-scale needs analysis
• curriculum officers in the ministry of education
• Teachers
• Learners
• Writers
• Testing personnel
• Staff of tertiary institutions
Small-scale needs analysis
• Teacher
• Program coordinator
 The target population
• Language learners or potential language learners
• Policy makers
• Ministry of education officials
• Teachers
• Academics
• Employers
• Vocational training specialists
• Parents
• Influential individuals and pressure groups
• Academic specialists
• Community agencies
 The target population
• Subcategories of respondents
students currently enrolled in a foreign language course
students previously enrolled but no longer studying a languag
e
students who have never studied a foreign language

• An important issue in determining the target p

opulation: Sampling
Sampling involves asking a portion of potential population ins
tead of the total population
Administering the needs an
alysis
• Who will administer the needs analysis?
• Who will collect and analyze the results?
* academic or research assistant
* colleagues in different department
* students who piloted the questionnaire
* academic staff of the university
* secretarial support
 Procedures for conducting
needs analysis
• Questionnaires
• Self-ratings
• Interviews
• Meetings
• Observation
• Collecting learner language samples
• Task analysis
• Case studies
• Analysis of available information
Design of Questionnaires
The following questions need to be considered:

• Preliminary questions
• The types of information asked for
• How the questions are worded
• The type of items in the questionnaire:
open questions, closed questions, checklist, rating scale, ranking, inventor
y
A disadvantage of Question
naires
• The information obtained may be fairly superfi
cial or imprecise.
• The information will often need follow-up to g
ain a fuller understanding.
* Advice: to familiar with the principles of
good questionnaire design.
 Self-ratings

• Self-ratings might be included as part of a ques

tionnaire.

• Disadvantage:
It provides only impressionistic information.
 Interviews
• Advantage:
* Allow for a more in-depth exploration of issue
* may be useful at the preliminary stage of designing
a questionnaire.
• Disadvantage:
* Take longer to administer
* Only feasible for smaller groups
 Meetings
• Advantage:
* Allows a large amount of information to be
collected in a fairly short time.
• Disadvantage:
* Information may be impressionistic and subjective
 Observation

• Take into account:

* People often do not perform well when they are
observed.
* The skill of observer.
Collecting learner langua
ge samples

Language samples may be collected through:

• Written or oral tasks
• Simulations or role plays
• Achievement tests
• Performance tests
 Task analysis

Analysis the tasks the learners will have to carr

y out in English in a future occupational or edu
cational setting.
 Case studies

• A single student or a selected group of student

s is followed through a relevant work or educa
tional experience in order to determine the cha
racteristics of that situation.
Analysis of available info
rmation
• Books
• Journal articles
• Reports and surveys
• Records and files
Designing the needs analysis

Procedures for bigger-scale

• Literature survey
• Analysis of a wide range of survey questionnaires
• Contact with others
• Interviews with teachers
• Identification of participating departments
• Presentation of project proposal
• Development of a pilot student and staff questionnaires
• Review of the questionnaires
Designing the needs analysis

• Piloting of the questionnaires

• Selection of staff and student subjects
• Developing a schedule for collecting data
• Administration of questionnaires
• Follow-up interviews
• Tabulation or responses
• Analysis of responses
• Writing up of report and recommendations
Designing the needs analysis
Procedures for smaller-scale
• Initial questionnaire
• Follow-up individual and group interviews
• Meetings with students
• Meetings with other teachers
• Ongoing classroom observation
• Tests
Making use of the informati
on obtained
• Making a list consists of information collected from different
source and summarized in ranking

• More analysis and research

‘…..The primary goal of analysis is to bring meaning to the obtained inform
ation …’ (Stufflebeam et al. 1985)

• Take different views into account:

* learners’ view
* academics’ view
* employers’ view
* teachers’ view
Making use of the informati
on obtained

The format for reporting the findings:

• A full written document
• A short summary document
• A meeting
• A group discussion
• A newsletter
Thank you!