EFFECTIVE DELEGATING

• According to a recent Conference

Board report, 78% of all personnel in
major corporations believe that their
manager “routinely does work that
would be more effectively done by
someone at my level.” 66% of
managers say they would like to
increase their use of delegation as a
time management and personnel
development tool.
 WHAT IS
DELEGATION
• Delegation is the process of
assigning tasks or projects to
subordinates and clearly
dictating expected outcomes
and timeframe for completion.
It must be accompanied by the
commitment of subordinates to
complete the tasks or projects. 
PRINCIPLES OF DELEGATION

There are four fundamental principles which serves as guides for effective delegation  :
• Assignment of duties in terms of expected results
•  parity of authority and responsibility while assigning duties to subordinates there should
be equality of authority and responsibility 
•  clarifications of limits of authority :it is clear limit of authority that permits subordinates
to exercise initiative to develop their personal capacity through freedom of action and to
know their area of operation.
• unit of command :as employee should receive orders from one superior only.so
subordinates should always be placed under the guidance ,control and supervision of one.
STRATEGIES
FOR Identify Select most
EFFECTIVE Plan ahead necessary skill capable
and levels person 
DELEGATING
Set deadlines
Communicate Empower the
and monitor
goal clearly delegate
progress 

Evaluate
performance 
THE FIVE RIGHTS OF DELEGATION
 Right Task

 One that is delegable for a specific patient .

 Right Circumstances
Appropriate patient setting, available resources, and other relevant factors considered. 
 Right Person
Right person is delegating the right task to the right person to be performed on the right person .
 Direction/Communication 
Clear, concise description of the task, including its objective, limits and expectations .
 Right Supervision Appropriate monitoring, evaluation, intervention, as needed, and feedback. 
DELEGATION AS A FUNCTION
OF PROFESSIONAL NURSING

RNs asked to assume the role of supervisor and delegator need

preparation to assume these leadership task .some experts
argue that that RN. although well trained in the role of direct
care provider, is often inadequately prepared for the role of
direct care provider is often inadequately prepared for the role
of delegator.
Nursing schools and health care organizations needs to do a
better job for preparing professional RNs for the delegator role.
DELEGATING TO
INTERDISCIPLINARY TEAMS
• interdisciplinary team members are generally highly trained, self- directed
professionals, the team must have a leader to coordinate team members
efforts and to facilitate communication between members. The nurse
leader/manager is often called upon as the individual to coordinate such a
team. In coordinating the efforts of the inter disciplinary team or in
delegating to members of the team, the leader/ manager must be sure to
recognize the unique expertise of each team members and to delegate
accordingly. 
WHAT IS NOT
DELEGATION
Dumping work 
To give orders 
No to be responsible and
accountable for the work
being completed
successfully 
DELEGATING BENEFITS – FOR YOU

Improves the level of trust

Allows time to focus on
and communication
other initiatives and
between you and your
increases flexibility
employees

Achieves goals that Increased productivity :

require cooperative group More ideas / creativity /
effort. solutions 

Build on your leadership

skills 
DELEGATING BENEFITS
– ORGANIZATION 
 Saves money for the organization by ensuring that tasks are assigned to the
right person at the right level .
 Increasesoverall productivity and efficiency by making the best use of
organizational resources
 Increasesoverall productivity and efficiency by making the best use of
organizational resources
 More motivated staff and improved retention
WHAT GETS IN THE
WAY OF DELEGATING
• "I can do this better and quicker
than my staff.“
•  "I don't have confidence in my
staff.“
•  "It's easier to do it myself than to
organize it, explain , and monitor
 THE 10 STEPS TO SUCCESSFUL
DELEGATION
•1. Define the task
•2. Select the individual 
•3. Assess ability and training needs
• 4. Explain why
•5. State required results
• 6. Identify required resources
• 7. Agree on a schedule
• 8. Support and communicate
• 9. Provide feedback on results
• 10. Repeat the process
WHY The main reasons delegation fails
DELEGATION are
MAY FAIL
No to follow the 10 Steps or a plan

Lack of communication

Fear of losing control

Corporate culture