Email Writing
• Email or electronic mail writing is an instant
exchange of ideas, information, images, and
so on through an electronic communication
system.
Types
• 1. There are two types of emails: formal and
informal.
• 2. Formal emails are written for official
communication to business heads, suppliers,
• customers, government officials, clients,
principal, teachers, employers, etc.
• 3. An informal mail is written to family, friends or
relatives to enquire, inform or exchange
• ideas and opinions. It has casual language.
Formal Informal
Subject line
Question regarding... Birthday invite
Request to share information about... Happy birthday
Project submission... Congratulations
Remedial study group meeting... Good news!
Application for the post of... Thrilling experience....
Exam time-table plan...
Complaint regarding...
Salutation
Dear Sir/Ma’am Hello/Hi + Name
Dear Mr/Ms/Mrs + Surname Dear + Name
Purpose
Purpose
Thank you for your email about... Thanks for your email.
I am writing to request information I am writing to tell you about...
about/inform you about/complain How are you? How was your holiday?
about... Congratulations!
This is with regards to...
Regret about cancelling...
Closing remarks
I look forward to hearing from you. Hope to hear from you soon.
I look forward to meeting you. Looking forward to seeing you/ hearing
I hope to hear from you at the earliest. from you.
I urge you to take quick action to solve I can’t wait to meet you.
this problem. Write back soon.
Complimentary close
Thank you/Regards/Kind regards Best wishes
Love
Formal Mail
• From: dhruvkapoor@gmail.com------------From
• To: travelphotographers@gmail.com------------To
• Date: 22 December 2020, 2:14 p.m.-----------Date
• Subject : Application for travel photography internship------------Subject
• (Leave a bank space)
• Dear Sir/Ma’am,------------Salutation
• Body
• This is with regards to your advertisement in the Times of India dated 21 December
• 2020 for travel photography interns. I am pursuing a Diploma in Photography and in
• the summer break I would like to hone my skills through this internship. After every
• summer break, I hold an exhibition of my photographs for which I have always received
• good reviews. Many of my photographs have also been bought by magazines and travel
• websites. I am attaching a portfolio of my work, as well as my resume, for your reference.
• I look forward to hearing from you.
• (Leave a bank space)
• With regards,------Complimentary close
• Dhruv Kapoor-------------Name/Signature
Informal Mail
• From: manasikapoor@gmail.com------------- From
• To: manojkapoor@gmail.com----------------To
• Date: 26 December 2020, 2:15 p.m.---------Date
• Subject : Seeking career guidance------subject
• Dear Uncle,---------Salutation
• Body
• I have been thinking about my career. As you know, my father gifted me a DSLR camera
• when I was fifteen years old and I haven’t stopped taking pictures ever since. I have
• learned many techniques of photography by reading blogs and books written by popular
• photographers. Recently, a renowned travel photographer saw my pictures and expressed
interest in publishing my photographs on his website. He has also offered me an internship
with his company. I love travelling and also have a liking for animals. It seems like I have
• everything that is needed for the job which I have to do. What do you think I should do? Hope
to hear from you soon.
• Love,------------Complimentary close
• Mansi----------------Name/Signature
H.W.
• Write an email on the following topics in 100-120 words.
a) Write an email to the secretary of your building requesting for a ‘No Parking
Zone’ sign to be put up in the play area.
b) You wish to represent your school for cricket. Write an email to your uncle seeking
his advice on how to train yourself in order to get selected for the school cricket
team.
c) You are the head boy/head girl of your school. Write an email to the Principal of KP
School, requesting the participation of their teachers and students to join hands in
your school’s beach cleaning initiative.
