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FINANCE TRAINING
ACCOUNTING RULES
Define Code String. Code Part Values, Posting Control
Users per company, User per User Groups, Accounting Periods
JOURNAL ENTRY
Manual Voucher Entry
GENERAL LEDGER
GL Update, Automatic Posting Rules
GL Balance Analysis
3
AGENDA (II)
ACCOUNTS PAYABLE
Supplier, Manual Supplier Invoice, Tax Withholding
Mixed Payment, Supplier Payment Proposal
ACCOUNTS RECEIVABLE
Customer, Instant Invoice
Mixed Payment, Customer Payment Proposal
4
AGENDA (III)
TREASURY
Mixed Payment, Cash Box, Cash Account Balance
TAX LEDGER
Prepare information (GL Update, Fetch Tax Ledger)
Tax Transactions, Tax Proposal
FIXED ASSETS
Prepare information (Object, FA books, Depreciation method, …)
Depreciation
BUDGET MANAGEMENT
CONSOLIDATION ACCOUNTS
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APPLICATION BASE SETUP
APPLICATION BASE SETUP (I)
USER – PERSON
Path: Application Base Setup/Enterprise/Person
SYSTEM SETUP
ISO Code Usage
Path: Application Base Setup/System Setup
COMPANY
Path: Application Base Setup/Enterprise/Company
SITE
Path: Application Base Setup/Enterprise/Site
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ACCOUNTING RULES
ACCOUNTING RULES (I)
USER DATA
Users Per Company
Path: Application Base Setup/ Enterprise/ Company
User Groups
Path: Accounting Rules/ User Related Data
Users per User Group
Path: Accounting Rules/ User Related Data
Task: Review Users per Company, Users Groups and Users per Users Group
ACCOUNTING CALENDAR
Path: Accounting Rules/ User Related Data
Accounting Periods
User Groups per Periods
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ACCOUNTING RULES (II)
VOUCHER TYPES
Path: Accounting Rules/ User Related Data
Voucher Type
Voucher Series per Voucher Type
Connect User Group to Voucher Type
New Voucher Type Assistant
10
ACCOUNTING RULES (III)
CODE STRING (CHART OF ACCOUNT) (cont.)
Code Part Demands
Path: Accounting Rules/ Code String/ “Account Type”
Task: Review Code Part Demands
Account Group
Path: Accounting Rules/ Code String
Task: Review Account Groups
Account
Path: Accounting Rules/ Code String
Task: Review Chart of Account
Tax Codes per Account
Path: Accounting Rules/ Code String
11
ACCOUNTING RULES (IV)
CODE STRING (CHART OF ACCOUNT) (cont.)
Code Part Values
Path: Accounting Rules/ Code String
Task: Review Code Part Values
Accounting Structure
Path: Accounting Rules/ Code String
Task: Review Accounting Structure
Pseudo Codes
Path: Accounting Rules/ Code String
Code String Completion
Path: Accounting Rules/ Code String
Code Part Attributes
Path: Accounting Rules/ Code String
12
ACCOUNTING RULES (V)
CURRENCIES
Currency Codes
Path: Accounting Rules/ Currency
Currency Rate
Path: Accounting Rules/ Currency
Currency Rate Types
Path: Accounting Rules/ Currency
Task: Review Currency Codes, Currency Rate Types
PAYMENT TERMS
Payment Terms
Path: Accounting Rules/ Payment Terms
Payment Term Details
Path: Accounting Rules/ Payment Terms
Task: Review Payment Terms
Payment Vacation Days
Path: Accounting Rules/ Payment Terms
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ACCOUNTING RULES (VI)
TAX CODES
Tax Codes
Path: Accounting Rules/ Tax
Task: Review Tax Codes
Tax Books
Path: Accounting Rules/ Tax
POSTING CONTROL
Posting Control / Posting Control Navigator
Path: Accounting Rules/ Posting Rules
Task: Review /Introduce Posting Control (together with IFS)
Combination Control Types
Path: Accounting Rules/ Posting Rules
COMBINATION RULES
Combination Rules
Path: Accounting Rules/ Posting Rules
Task: Review Combination Rules
14
JOURNAL ENTRY
JOURNAL ENTRY (I)
MANUAL VOUCHER
Path: Accounting Rules/ Voucher/ Manual Voucher
Voucher Entry
Voucher Templates
Voucher Texts
Copy Voucher in Hold Table
Copy GL Voucher Rows
Interim Voucher
Period Allocation
Simulation Voucher
Approve Voucher
Instant Update GL
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JOURNAL ENTRY (II)
EXTERNAL VOUCHER
External Voucher Basic Data
Path: Accounting Rules/ Voucher/ External Voucher
External File Template
Path: Accounting Rules/ External File/ Basic Data
External File assistant
Path: Accounting Rules/ External File
External File Transactions
Path: Accounting Rules/ External File
External Voucher Load information
Path: Accounting Rules/ Voucher/ External Voucher
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GENERAL LEDGER
GENERAL LEDGER (I)
BASIC DATA
Path: Financials/ General Ledger/ Basic Data
Authority Classes
Authority Combinations
Users per authority Classes
Task: Review Authority Classes, Authority combinations and Users per authority
Classes
GL Update Parameters
GL Automatic Posting Rules
UPDATING ROUTINE
Path: Financials/ General Ledger
Update GL Vouchers
19
GENERAL LEDGER (II)
QUERIES
GL Balance Analysis
Path: Financials/ General Ledger
GL Structure Balance Analysis
Path: Financials/ General Ledger/ Analysis
GL Update History
Path: Financials/ General Ledger/ Analysis
REPORTS
Path: Accounting Rules/ User Related Data
General Ledger Accounts Report
GL Balance Report Split by Account Digit
General Ledger Transaction Report
20
ACCOUNTS PAYABLE
ACCOUNTS PAYABLE – INVOICE (I)
SUPPLIER
Path: Application Base Setup/ Enterprise/ Supplier/ Supplier
General
Address
Contact
Comm. Method
Message Setup
Invoice
Payment
Purchase
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ACCOUNTS PAYABLE – INVOICE (II)
BASIC DATA
Path: Financials/ Supplier Invoice/ Basic Data
Delivery Type
Invoice Types
Invoice Series
Invoice Number Series
Task: Review Invoice Series and Invoice Series
Supplier Groups
Task: Review Invoice Supplier Groups
Preliminary Codes
Invoice Payment Authorizers
Task: Review Payment Authorizers
Path: Financials/ Supplier Invoice/ Invoice Work Flow Basic Data
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ACCOUNTS PAYABLE – INVOICE (III)
MANUAL SUPPLIER INVOICE
Path: Financials/ Supplier Invoice
Preliminary Supplier Invoice
Manual Supplier Invoice
General Info
Preposting
View Vouchers
Installment Plan and Discounts
Invoice Template
Deductible Tax Code
Exercise: Create a Supplier Invoice
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ACCOUNTS PAYABLE – INVOICE (IV)
SUPPLIER INVOICE WITH PO MATCHING
Path: Financials/ Supplier Invoice
Matching PO
Differences (Price, Quantity…)
Exercise: Create a Supplier Invoice with PO Matching
25
ACCOUNTS PAYABLE – PAYMENT (I)
PAYMENT BASIC DATA
Path: Financials/ Payment Basic Data/ General Payment
Payment Series
Payment Number Series
Write-Off Codes
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ACCOUNTS PAYABLE – PAYMENT (II)
MANUAL SUPPLIER PAYMENT
Path: Financials/ Accounts Payable
Supplier Payment (General, Transactions)
Payment on Account
Exercise: Create a Manual Supplier Payment
MIXED PAYMENT
Path: Financials/ Cash Book
Mixed Payment (General)
Mixed Payment (Transactions: Enter Supplier Payment/Payment
on Account, Acknowledge Supplier Payment Order)
Exercise: Create a Mixed Payment
27
ACCOUNTS PAYABLE – PAYMENT (III)
AUTOMATIC SUPPLIER PAYMENT (SEPA,)
Path: Financials/ Accounts Payable/ Supplier Payment Proposal
Supplier Payment Proposals
Supplier Payment Orders
Acknowledge Supplier Payment Orders/ Mixed Payment (acknowledge supplier payment
order)
Exercise: Create an Automatic Supplier Payment (SEPA)
SUPPLIER CHECK
Path: Financials/ Accounts Payable
Supplier Check
Issued Checks
Path: Financials/ Accounts Payable/ Payment Documents
Exercise: Create a Supplier Check
28
ACCOUNTS PAYABLE – PAYMENT
(IV)SUPPLIER BILL OF EXCHANGE
Path: Financials/ Accounts Payable/ Payment Documents
Supplier Bill of Exchange (Manual)
Exercise: Create a Supplier Bill of Exchange
Supplier Bill of Exchange (Automatic)
Path: Financials/ Accounts Payable/ Payment Proposal
Payment Proposals
Payment Orders
OTHER
Path: Financials/ Accounts Payable/ Manual Payment
Supplier Payment Offset
Rollback Payment
Repost Supplier Ledger Item
Netting AP/AR
Path: Financials/ Accounts Payable/ AP-AR Netting
29
ACCOUNTS PAYABLE – PAYMENT (V)
QUERIES AND REPORTS
Queries:
- Supplier analysis
Path: Financials/ Accounts Payable
- Supplier Basic Data Analysis
- Supplier Invoice Analysis (Query – Supplier Invoices)
- Supplier Open Balance History
Path: Financials/ Accounts Payable/ Analysis
Reports
Path: Financials/ Accounts Payable/ Reports
- Supplier Ledger Open Items
- Supplier Trial Balance
- Supplier Transactions
- Supplier Age Analysis
30
ACCOUNTS RECEIVABLE
ACCOUNTS RECEIVABLE – INVOICE
(I) CUSTOMER
Path: Application Base Setup/ Enterprise/ Customer/ Customer
General
Address
Contact
Comm. Method
Message Setup
Invoice
Payment
Credit Info
Order
Customer Projects (OPTIONAL)
Exercise: Create a Customer
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ACCOUNTS RECEIVABLE – INVOICE
(II)
BASIC DATA
Path: Financials/ Customer Invoice/ Basic Data
Delivery Type
Invoice Types
Invoice Series
Invoice Number Series
Customer Groups
Sales Objects
Invoice Texts
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ACCOUNTS RECEIVABLE – INVOICE
(III)INSTANT INVOICE
Path: Financials/ Customer Invoice
General
Lines
Installment Plan and Discounts
Exercise: Create An Instant Invoice
34
ACCOUNTS RECEIVABLE – PAYMENT
(I) PAYMENT BASIC DATA
Path: Financials/ Payment Basic Data/ General Payment
Payment Series
Payment Number Series
Payment Types
Write-Off Codes
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ACCOUNTS RECEIVABLE – PAYMENT
(II) MANUAL CUSTOMER PAYMENT
Path: Financials/ Accounts Receivable
Customer Payment (General, Transactions)
Payment on Account
Exercise: Create a Manual Customer Payment
MIXED PAYMENT
Path: Financials/ Cash Book
Mixed Payment (General)
Mixed Payment (Transactions: Enter Customer Payment/Payment
on Account)
Exercise: Create a Mixed Payment.
36
ACCOUNTS RECEIVABLE – PAYMENT
(III)CUSTOMER BILL OF EXCHANGE
Path: Financials/ Accounts Receivable/ Payment Documents
Payment Document Proposals (Optional)
Customer Bill of Exchange
Customer BoE Transfer Proposals
Mixed payment
Path: Financials/ Cash Book/ Mixed Payment
DIRECT DEBITING
Path: Financials/ Accounts Receivable/ Customer Payment Proposal
Direct Debiting Mandate File Creation Assistant/ Mandate Management
Customer Payment Proposals
Customer Payment Orders
Acknowledge Customer Payment Orders/
Mixed Payment (acknowledge customer payment order)
37
ACCOUNTS RECEIVABLE – PAYMENT
(IV)CUSTOMER CHECK
Path: Financials/ Accounts Receivable
Customer Check
Check Cashing Proposals
Path: Financials/ Accounts Receivable/ Payment Documents
Exercise: Create Customer Check
OTHER
Path: Financials/ Accounts Receivable/ Manual Payment
Customer Payment Offset
Rollback Payment
Bad Debt Management
Repost Customer Ledger Item
Netting AP/AR
Path: Financials/ Accounts Payable/ AP-AR Netting
38
ACCOUNTS RECEIVABLE – PAYMENT
(V) QUERIES AND REPORTS
Queries:
- Customer analysis
Path: Financials/ Accounts Payable
- Customer Basic Data Analysis
- Customer Invoice Analysis (Query – Customer Invoices)
- Customer Open Balance History
Path: Financials/ Accounts Receivable/ Analysis
Reports
Path: Financials/ Accounts Receivable/ Reports
- Customer Ledger Open Items
- Customer Trial Balance
- Customer Transactions
- Customer Age Analysis
39
CUSTOMER CREDIT MANAGEMENT
CUSTOMER CREDIT MANAGEMENT
(I) BASIC DATA
Path: Application Base Setup/ Enterprise/ Customer/ Customer
Customer (Customer Credit Info, Order)
41
CUSTOMER CREDIT MANAGEMENT
(II) QUERIES AND ANALYSIS
Customer Credit Analysis
Path: Financials/ Enterprise/ Customer Credit Management/ Analysis
Customer 360
Path: Sales/ Customer
Exercise: Create an Instant Invoice for a Customer with Credit Limit overdue
REMINDERS
Reminder Template
Path: Financials/ Payment Basic Data/ General Payment
Customer Reminder Proposal
Path: Financials/ Account Receivable/ Reminder and Interest
Reminder/ interest info per Customer Invoice
Path: Financials/ Account Receivable/ Reminder and Interest
42
CASH BOOK/ TREASURY
CASH BOOK/TREASURY (I)
BASIC DATA
Path: Financials/ Payment Basic Data/ Cash Book
Payment Institutes
Cash Accounts
MIXED PAYMENT
Path: Financials/ Cash Book
Mixed Payment (General)
Mixed Payment (Transactions: Bank Fee, Direct Cash)
Petty Cash
QUERIES
Path: Financials/ Cash Book/ Analysis
Cash Account Balance Analysis
Others…
Exercise: Create a Mixed Payment for Petty Cash with Direct
Cash
44
TAX LEDGER
TAX LEDGER
BASIC DATA
Tax Codes
Tax Books
Path: Financials/ Accounting Rules/ Tax Codes
Tax Ledger Parameters
Tax Office
Path: Application Base Setup/ Enterprise/ Tax
Tax Reports
Path: Financials/ Tax Ledger
46
TAX LEDGER (II)
QUERIES AND REPORTS
Path: Financials/ Tax Ledger
Tax Transactions
Balance per Tax Account
Exercise: Update GL vouchers, Fetch Tax Transactions and Create a Tax Proposal for current period
47
FIXED ASSETS
INTEGRATED FIXED ASSETS
ACCOUNTING
Any number of depreciation methods including:
Depreciation according to plan
Calculatory depreciation
Cost of capital
Sales / Scrapping
Group Rules
Insurance Values
Queries
Simulation of tax
Reports
Asset
Account Department Project 6 other dimensions
49
© 2014 IFS
FIXED ASSETS
KEY FEATURES
Integrated fixed assets accounting
Supports the lifecycle of an asset
Handles all types of assets, with or without depreciation
Any number of depreciation methods (system and user defined)
Supports tax simulation
Supports physical count of assets
Supports fixed assets depreciation plans
Several queries both on transaction and balance analysis level
Covers legal requirements for all main markets
50
© 2014 IFS
FIXED ASSETS (I)
BASIC DATA (OBJECT)
Define Code String
Path: Accounting Rules/ Posting Rules
Object
Path: Financials/ Fixed Assets
Object Group
Object Class
Object Physical Locations
Acquisition Account
Transaction Reasons
Fixed Assets Properties (Codes, Values, Template)
Path: Financials/ Fixed Assets/ Object Basic Data
51
FIXED ASSETS (II)
52
FIXED ASSETS (III)
ACTIVATE OBJECT
Investment (Activate Object from Supplier Invoice)
Path: Financials/ Supplier Invoice/ “Manual Supplier Invoice”
Investment (Activate Object from Manual Voucher)
Path: Accounting Rules/ Voucher/ Manual Voucher/ “Voucher Entry”
Import Object
Path: Financials/ Fixed Assets/ “Object”
Path: Financials/ Fixed Assets/ Object Functions/ “Post Imported Object
Transactions
Exercise: Create a new Object and activate Object using a Supplier Invoice
DEPRECIATION PROCESS
Path: Financials/ Depreciation Proposal
Depreciation Proposal
Exercise: Create a depreciation proposal for the created Object
53
FIXED ASSETS (IV)
OBJECT ACTIONS
Path: Financials/ Fixed Assets/ “Object”
Move
Split
Sell
Scrap
Replace
OBJECT FUNCTIONS
Path: Financials/ Fixed Assets/ Object Functions
Roll back Transaction
Change Acquisition Value
Change Net Value
Add Investment
54
FIXED ASSETS (V)
BALANCE ANALYSIS AND REPORTS
Path: Financials/ Fixed Assets/ Balance Analysis and Reports
Object Balance Analysis
Fixed Asset Ledger Report
56
BUDGET
BUDGET MANAGEMENT
Budget Planning
Budget Templates – authoriser & approver
Workflow and Status controls
Supports rolling budgets & forecasts
Information is held in the database
58
© 2014 IFS
BUDGET MANAGEMENT
SUMMARY
Manages the planning, budgeting and forecasting workflow in IFS Applications for both
financial and operational data.
Use it to set corporate strategy and fix targets for the scorecard and budget templates.
Continuous planning and rolling forecasting allow you to monitor and update the process at all
stages. This component is designed for integration with Microsoft Excel®.
Data is stored in the database which ensures data integrity, reliability and consistency .
59
© 2014 IFS
BUDGET(I)
BUDGET PROCESS BASIC DATA
Path: Financials/ Budget Management/ Budget Process Basic Data
Budget Drivers
Budget User Role
Budget Structure
System Parameters for Budget Process
BUDGET PROCESS
Path: Financials/ Budget Management/ Budget Process
Budget Processes
Budget Template
Budget Transactions
Budget Structure Node Values
60
BUDGET(II)
FINANCE BUDGET BASIC DATA
Path: Financials/ Budget Management/ Budget Version Basic Data
Budget Versions
Budget Allocation Keys
Budget Recalculation Rules
FINANCE BUDGET
Path: Financials/ Budget Management
Budget Year Amount
Budget Period Amount
61
PERIODICAL COST ALLOCATION
PERIODICAL COST ALLOCATION
BASIC DATA
Company
Path: Application Basic Data/ Enterprise/ Company/ Company (PCA)
Cost Allocation Procedures
PCA Step Definition
PCA Distributions (Not needed for VAT closing)
PCA Factors (Not needed for VAT closing)
63
TRANSFER TRANSACTIONS FROM
OTHER MODULES
TRANSFER TRANSACTIONS FROM OTHER
OPERATIONAL PENDIND TASKS
Path: Accounting Rules/ Voucher/ Distribution and Manufacturing Voucher Transfer
Distribution and Manufacturing Postings Analysis
Maintenance Postings Analysis
68
PERIOD CLOSING (II)
FINANCE PENDING TASKS (Warning)
Invoices with posting errors in the Customer Invoices with Posting Errors window
Path: Financials/ Customer Invoice/ Invoice Functions/ “Customer Invoices with Errors”
Customer Invoices in Preliminary Status
Path: Financials/ Customer Invoice/ Print Invoice
Not approved Preliminary Payments Transactions
(Customer Offset, Supplier Offset, Netting )
Not approved Mixed Payment transactions
Path: Financials/ Cash Book./ Mixed Payment
Not approved Cash Book transactions
Path: Financials/ Cash Book./ Cash Box
Not posted transactions in Post Imported Transactions window
Path: Financials/ Fixed Assets/ Object Functions
Nor posted transactions in Change Acquisition Value – Progress window
Path: Financials/ Fixed Assets/ Object Functions
69
PERIOD CLOSING (III)
FINANCE PENDING TASKS (Warning)
Not posted transactions in Change Net Value – Progress window
Path: Financials/ Fixed Assets/ Object Functions
Not posted depreciation proposals
Path: Financials/ Fixed Assets/ Depreciation Proposal.
External Vouchers waiting to be created
Path: Accounting Rules/ Voucher/ External Voucher
External Supplier Invoices waiting to be created
Path: Financials/ Customer Invoice/ External Invoice
External Customer Invoices waiting to be created
Path: Financials/ Customer Invoice/ External Invoice
External Payments waiting to be created
Path: Financials/ Cash Book/ External Interface
70
PERIOD CLOSING (IV)
PERIOD CLOSING
Accounting Periods
Path: Accounting Rules/ User Related Data
71
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