DIAKONIA-ZIMBABWE COUNTRY

OFFICE
EOS PLANNING MEETING- BUDGETING

30- 31st MAY 2018- CRESTA OASIS HOTEL

Important Points for budgeting Process
• All budgets should be done in USD and converted to
Swedish Kronas using the exchange rate that we
shall provide you .
• We shall provide you with our Diakonia budget
template
• There should be a detailed budget and a summary
budget
• The budget must be accurate and avoid any
arithmetical errors
• The budget must be cost effective
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Continued

•Description of costs must be sufficiently detailed and

all costs broken down into their respective
components.
There are two main components to the budget which
are:
Programme Costs which should constitute 85% of
the budget including Programme staff salaries
 Administration Costs should be 15% including
Administration staff salaries
There are no capital expenditure costs for motor
vehicles in this programme
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HOW TO FILL IN THE BUDGET
TEMPLATE
• Always use the provided budget format
• Budget items must correspond to the narrative
proposal. The sequence of activities should be the
same. Activity 1 in the proposal should also be the
first item on the budget and the same with the
activities that follow
• 85/15 percent rule must always be adhered to

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OTHER TIPS
• All costs should comply with principles of eligibility
that is strictly related to the programme
• Budget must be realistic and cost effective
• Identify and describe all costs with sufficient detail
• Always be accurate and avoid any arithmetical
errors

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Thank you for listening!

Email: leticia.hari@diakonia.se
Cell +263 772 546 921
Skype: leticia.hari