Overview of New Ledger

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 Topics

 Introduction & Benefits of New Ledger

 Segment and Document Splitting
 Periodic Processing
 Parallel Accounting
 Reporting in New Ledger
 Data Migration
Introduction & Benefits of New Ledger
 Introduction
 Segmental Reporting is possible because of the (Real
Time) document Split .
 Reconciliation between Controlling and Financial
Accounting can occur in Real Time.
 Multiple ledgers can be maintained within the New
General Ledger .ie it unify the conventional General
Ledger with the Special Ledger components.
 The new General Ledger has an extended data structure
by default which allows it to store additional fields for
Reporting and Analysis.
 Benefits of New Ledger

R/3 Enterprise My SAP

Segmental Reporting.

Reconciliation Ledger
Special Purpose Ledger New
NewGeneral
GeneralLedger
Ledger
Classical FI (COS) Ledger
 Benefits of New Ledger
 Supports different Reporting Purposes
 Legal Entity Reporting
 Segmental Reporting
 Management Reporting
 Multidimensional Analysis
 Account Analysis ,Drill down Reporting
 BW Remote Reporting –slide and dice for all dimension.
 Pre defined Reports delivered as SAP Content.
 Meets International Expectations
 Integration of Management dimensions in GL
 Supports “simple Cost Accounting “ via distribution and Assessments in GL.
 Real Time Posting from CO into FI –no longer at Period End.
 One uniform Data base instead of multiple related databases saves a lot
of Reconciliation time.
 Segment
 The Segment field is one of the standard Account Assignment
objects available in my SAP ERP to help analysis for “objects”
below Company Code level.
 Segmental Reporting gives a detailed Analysis at the various
levels of business activities e.g. Market, Brand, Products.
 Segmental Reporting can meet the requirements of
International Accounting Standards e.g. IAS,US GAAP,IFRS.
 The Segment can supplement both Profit Center & Business
Area.
 Segment can be derived from a Profit Center alternately via
BAdi
 A Segment needs to be assigned in the Profit Center Master.
Segment and Document Splitting
 Segment
 The Segment field is a standard field in the totals table
for the new general ledger (FAGLFLEXT).
 Segment wise Financial statements can be created from
the New FI drill down reporting.
Segment

Cost Center

Profit Center

Segment
 Document Splitting
 MySAP ERP have the option to activate online
Document splitting .
 Document splitting is designed to project assignment
object into the line item to which they are not originally
assigned. For Example in case of an incoming Invoice
the profit Centers from the expense lines can be
automatically projected into the payable line.
 Splitting helps you to create supplementary internal
Balance sheet based on Profit Center or Segments.
 It is no longer required necessary to execute adjustment
for Balance Sheet and Profit and Loss since all
information is already available in the document level.
 Advantages of Document Splitting

 Extensibility and Flexibility :- My SAP ERP allows you to

create supplementary Balance sheet and Profit and
Loss statements through New General Ledger to suit
industry specific and Enterprise specific requirements.
 Increased Data Quality :- Document split eliminates the
need for additional check steps in alternative lists and
improves Data quality.
 Accelerate Closing :-The elimination of additional
periodic splitting program significantly speeds up the
closing process.
 Different Types of Document
Splitting
 Passive Split :- During clearing the Account Assignments
of the items to clear are inherited to the clearing line
items.

 Active Split :- The system splits documents due to

splitting rules.

 Clearing lines/Zero balance formation by document :-

 The systems creates new clearing lines automatically
to achieve a split.This process can be control with a “Zero
balancing flag “.
 Example of Document Splitting
• Vendor Document (Entry View) • Vendor Document (G/L View)

Expense 10 Expense
10
Expense 90 Tax
1
Tax 10 to vendor
11
To vendor 110 Expense
90
Tax
9
to vendor
99
Periodic Processing
 Integration – FI CO Reconciliation
 FI-CO Reconciliation takes place online .Reconciliation
Ledger is no longer required to be managed. Transaction
KALC is no longer required for Periodic Reconciliation.
 User Transaction FAGLCOFITRACEADMIN to
Activate/Deactivate the trace in the real time FI CO
integration.
 Periodic Allocation

 In mySAP you can

perform allocations Profit Center
(Distribution & A
Assessment) in FI as well
as in CO.
 Allocation of Profit
Centers (Segments) can
be performed in FI.
Profit Center Profit Center Profit Center
X Y Z
 Periodic Allocation
 Both Distribution & Assessment can be applied as a
Periodic Allocation Technique in the New Ledger however
Periodic Reposting is not used .
 Statistical Key Figure presently cannot be used as a
Tracing Factor.
 Distribution Generates a FI Document as an output.
 A separate Assessment account needs to be defined for
New General Ledger as a GL Account which is not a
secondary Cost Element of category 42.
Parallel Accounting
 Parallel Accounting
 Parallel Accounting come’s into play when a Company’s
financial statements have to be created in accordance
with different accounting rules.
 The new General Ledger also lets you to use different
Ledgers to save the different Valuation approaches
 Each Client has exactly One Leading Ledger in the New
General Ledger, however additional General Ledger can
be defined within the General Ledger.
 The leading Ledger is the only Ledger that is Integrated
with CO Module.
 The non Leading Ledgers also makes it possible to use
different Fiscal Year Variants within one Company Code.
 Parallel Accounting
 The Leading Ledger is Activated at the Client Level.
 All Non Leading Ledgers have to be Activated at Company
Code Level.
 Additional ,Non Leading Ledger can be used if the
Company wants to use different Fiscal Year Variants.
 SAP System did not previously permit use of different FY
Variants within a Company Code within the FI General
Ledger.
 Closing Activities are run separately in parallel Ledger.
 Controlling must also be integrated to the Leading Ledger.
 The Leading area of Asset Accounting (Area 01) must be
posted to the Leading Ledger.
 Parallel Accounting
Advantages of the ledger solution are:
 You maintain a separate ledger for every accounting principle
 You can use different fiscal year variants in this scenario
 The number of G/L acocunts is manageable

Disadvantages of the ledger solution are:

 The data volume increases due to the other ledgers
 Parallel Reporting
 In the general ledger, you can maintain several parallel
ledgers (General ledgers) to meet several accounting
principles. In this case, the data for the accounting principle
relevant for the consolidated financial statements should be
maintained in the leading ledger of the general ledger. The
system always treats parallel ledgers as complete ledgers in
this case, that is, all postings without valuation (GAAP)
difference are posted into the leading and into the non-leading
ledgers in the respective company code. Valuation postings
which are only valid for a specific GAAP should be posted
only into the dedicated ledger set up for that GAAP. This
method of accounting is called the ledger solution and should
not be confused with the special ledger solution
 Parallel Accounting
 Non Leading Ledger :

Non Leading
Leading Non Leading
Ledger II
Ledger Ledger I
Periodic Processing –FC Valuation
 The SAPF100 program is no longer executable and the
new program in mySAP is FAGL_FC_Valuation.
 Periodic Processing –Depreciation
Run
 The Program RABUCH00 is no longer executable and
the new program in mySAP is RAPOST2000.
 The newer depreciation posting program no longer uses
batch processing but instead posts depreciation through
the General ledger accounts immediately during the
program run.
Reporting in New Ledger
 Reporting
 A new FI drill down Report is available as an alternative
to the conventional financial statements which is more
flexible than the old ABAP Program.
 Selection by standard characteristics such as Profit
Center, business Area, Functional Area and segment as
well as company code and Account number is now
possible directly in the entry screen.
 In the new drill down Report it is very easy to turn a
company code wise financial statement into a segment
Financial statement or a Profit center financial statement.
 Reporting
 Apart from the drill down Report for creating financial
statement Transaction Code FG10 displays a lists of
defined program variants which can be run instantly.
 Reporting
 After activation of the New Ledger the read from
classical general ledger is not set.
 If you want to update the tables for classical general
Ledger accounting you will be able to use the “Old”
Reports
 Any update of the classical General Ledger tables should
be deactivated after running and verifying the first end of
the period closing.
 In the new RFBILA00 program you can now select the
Ledger for which you want to run the analysis.
Data Migration
 Migration
 For New Customer a Legacy data transfer is used to
transfer the data from the Legacy system to the SAP
System ,with the new General Ledger.
 For Exiting Customers a migration transfers the data
from the conventional General Ledger to the New
General Ledger.
 The values are moved from the old environment to the
new environment ,and the document splitting will be
used in the new environment.
 Migration
 The following two scenarios can be recognized:
Legacy data transfer from an SAP system.
Legacy data transfer from an external system.

 Scenario 1: Legacy data transfer from an SAP system.

Create a copy of your existing system SAP R/3 system
and then carry out the technical upgrade to mySAP ERP.
You can then carry out the migration from the classic G/L
accounting to the new G/L accounting within the
framework of a project.

 Scenario 2: Legacy data transfer from an external system.

Here, in turn, we can also differentiate between the
following subsections.
These influence how the documents should be transferred
 Migration Principles
 Date of Migration is at the beginning of a Fiscal Year
(Current or Future)
 Year End Closing of the Old Fiscal Year must be
completed prior to migration and Activation of New GL.
 After successful data Migration, New GL will be
Activated.
 Migration

Date of Migration Date of Activation

Old Fiscal Year New Fiscal New Fiscal

Year Year
Classic GL Classic GL New GL
Phase 0 Phase 1 Phase 2
 Migration –Phase 0
 Develop Blue Print for New GL
 Planning of Migration
 Customizing new General Ledger.
 Analyze business processes if Document splitting to be
used.
 Customize document splitting
 Migration –Phase 1
 Complete Year End Closing for the Old Fiscal Year .
 Migrate Customization data.
 It document splitting to be used Activate document
splitting.
 Migration –Phase 2
 Program RFAGL_UPLOA D_CARRY _FORWARD is to
be used to create opening balance in the new General
Ledger from the legacy data.
 Program RGURECGLFEX to be used to copy the
documents from the current year.
 The documents that will be Transferred can be displayed
in a Test Mode before the Actual Migration.
 SAP recommends transferring the current Fiscal Year
data. Transfer data for the Fiscal Year /Periods for which
you will actively use the General Ledger.
 End
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