:General Principles include

The use of generally accepted abbreviations

in documents instead of words required in the
LC (and vice versa) does NOT make a
:document discrepant, for example

LC text indicates Document Shows

50 Kilograms 50 Kgs.
XYZ International XYZ Int’l.
100 MT. 100 Metric Ton
XYZ Ltd. XYZ Limited
Certifications and
Declarations
if a certification or declaration required by
the credit is contained within another
document which is signed and dated
then the certification or declaration does
NOT require a separate signature or date
if that certification or declaration (appears)
to have been given by the same entity that
issued and signed the document
 FASTLIN
BILL OFELADING
B/L No. FASTU10006
SHIPPED IN APPARENT GOOD
ORDER AND CONDITION
NO. OF ORIGINAL B/L(s) ISSUED (1)

8
Corrections and Alteration to
Documents

We certify that the vessel is

not less than 15 years old on
.the date of shipment
 Should corrections and
alterations to documents
be authenticated?
All of them?
Some of them?
Non of them?
If yes how and by whom?
 THE BIG SELLER

COMMERCIAL
INVOICE

Quiz: Do
corrections and
alterations to a
commercial
invoice require
?authentication
EUR
Corrections and alterations to
documents issued by the Beneficiary
(including commercial invoices and
certificates) need not be authenticated
When such documents
are legalized, visaed,
counter-signed, etc, by
another party.

When the document is a

draft.
(bill of exchange).
Corrections and alterations to documents
issued by the beneficiary and legalized,
certified, etc., by another party do NOT
comply without authentication,
For legal formalities, “drafts” that bear
corrections or alterations are NOT
.acceptable without authentication
 Authentication of
corrections / alterations to
documents other than those
issued by the Beneficiary:
Whose authentication
?is acceptable
1- Issuer of document.

2- A party authorized by the issuer.

3- In case of legalized, certified

documents, the party which legalized,
certified the document, (or a party
authorized by the the legalizing,
certifying party).
 Example (1)
(Correction and alteration
by Issuer)

Correction or alteration to an “Inspection

Certificate” issued by an inspection
company, will be acceptable if it appears
to have been made by that company.
”THE TRUST INSPECTION CO“

BAGS
 Example (2)
(Correction and alteration by an
authorized party)

Correction or alteration to a B/L issued

by a carrier, will be acceptable if it
appears to have been made by
an agent of the carrier.
 FASTLIN
E
B/L No. FASTU10006
SHIPPED IN APPARENT GOOD
ORDER AND CONDITION
NO. OF ORIGINAL B/L(s) ISSUED (1)

PREPAID

8
 Example (3)
(Correction and alteration by a party
that legalized, certified, etc.)

Correction or alteration to a commercial

invoice certified by a Chamber of
Commerce, will be acceptable if it
appears to have been made by that
Chamber of Commerce.
THE BIG SELLER

COMMERCIAL
INVOICE

HAND BAGS
 Manners of
authentication
 + The authentication must show by
whom it has been made including the
initial or signature of the the party
authenticating the document.
+ if the authentication appears to have
been made by a party other than the
issuer of the document, the
authentication must clearly show the
capacity of that party.
 Where a document contains more than
one correction (or alteration), either each
correction (or alteration) must be
authenticated separately

or

One authentication must be linked to all

corrections in an appropriate way
 FASTLIN
E
B/L No. FASTU10006
SHIPPED IN APPARENT GOOD
ORDER AND CONDITION
NO. OF ORIGINAL B/L(s) ISSUED (1)
*STORE 1

*V26E 2

8
One authentication linked to two
corrections is like:

killing two birds with one stone

Dates

3/9/21
 Even if a credit does not
specifically require, the
following documents must
:be dated

Draft -1
Transport Documents -2

Insurance Documents -3
Certificate of Origin -4
.

It is “expected” that other

certificates and declarations
,be dated but
 Compliance of such certificates and
declarations, with respect to date
requirement depends on:

1- The type of certification or

declaration required,
2- The required wording,
3- The wording that appears within it
 Example
A certificate A certificate
required to required to
state that the state that the
carrying carrying
vessel is not vessel is built
more than 15 in year 1988
.years old .or after
Must be With or without date
13
13 but if you are smart the…
dated
document will be dated
......whether
......whetherother
otherdocuments requiredating
documentsrequire dating
will
willdepend
dependononthe
thenature
natureand
andcontent
content
ofofthe
thedocument question…..
documentininquestion …..
 Whether other
documents
require dating will
depend on on the nature and
content of the
document in
13
13 question

......whether
......whetherother
otherdocuments requiredating
documentsrequire dating
will
willdepend
dependononthe
thenature
natureand
andcontent
content
ofofthe
thedocument question…..
documentininquestion …..
 For documents other than Draft,
Transport documents, Insurance
documents, and certificate of origin,
a requirement that a document, be
: dated, may be satisfied by

+ Reference in the document “itself”

to the date of another document
forming part of the same
presentation.
 :Example

MT 700 ISSUE OF A DOCUMENTARY CREDIT

46A/ DOCUMENTS REQUIRED:
BILL OF LADING ISSUED TO THE -1
ORDER OF ISSUING BANK INDICATING
APPLICANT’S NAME AND ADDRESS AS
NOTIFY PARTY AND MARKED “FREIGHT
.”PREPAID
A DATED CERTIFICATE ISSUED BY THE -2
CARRIER OR AGENT CERTIFYING THAT THE
VESSEL IS NOT MORE THAN 15 YEARS
.OLD
 FASTLIN
E
B/L No. FASTU10006
SHIPPED IN APPARENT GOOD
ORDER AND CONDITION
NO. OF ORIGINAL B/L(s) ISSUED (1)

8
 Any document may be dated after
the date of shipment, including B/L,
Inspection Certificate, Insurance
.document
Document that are required to evidence
a pre-shipment event, such as:
“Pre-Shipment Inspection Certificate”
may also be dated after shipment date

However

Such a document must either by its title

or content, indicate that the event (e.g.
inspection) took place prior to or on the
date of shipment
 :Example

MT 700 ISSUE OF A DOCUMENTARY CREDIT

46A/ DOCUMENTS REQUIRED:
BILL OF LADING ISSUED TO THE -1
ORDER OF ISSUING BANK INDICATING
APPLICANT’S NAME AND ADDRESS AS
NOTIFY PARTY AND MARKED “FREIGHT
.”PREPAID
PRE-SHIPMENT INSPECTION -2
CERTIFICATE EVIDENCING THAT MOISTURE
.IS LESS THAN 0.05 PCT
A presented B/L evidences that shipment
: ”date is “15th April 2008
 ”THE TRUST INSPECTION CO“

BY TITLE
 ”THE TRUST INSPECTION CO“

BY
CONTENT
 ?More about dates
Documents must NOT indicate that
they were issued after the date they
are presented - such as a document
presented on
May 2008 2
but it was dated
May 2008 7
 ?More about dates

Dates may be expressed in

different formats, provided that the
date intended can be determined
from the document or from other
03/09/202 documents included
1 in the presentation.
3/9/21
Tuesday, March 0
9, 2021
Documents for which UCP 600
doDocuments
Transport NOT apply
 UCP 600 Transport articles
:do NOT apply to 25 - 19

Certain documents commonly -1

used in relation to transportation of
goods

Copies of transport documents -2

 Examples of documents commonly
used in relation to transportation of
goods for which the transport articles
do NOT apply
 Delivery Order

Forwarder’s Certificate of Receipt

Forwarder’s Certificate of Transport

The said documents are NOT transport

documents as defined in UCP 600
articles 19 to 25 since they do not reflect
a contract of carriage
 Copies of transport documents

Are NOT transport documents, for

the purposes of UCP 600 article
14 and transport articles 19
through 25
?So what
 any such document
is to be examined
for compliance in
1 accordance with the
provisions of article
14 (f) of UCP 600
 UCP 600 article
© 14
will NOT
2
apply to such
documents
 : .Example – copy(ies) of transport Docs

MT 700 ISSUE OF A DOCUMENTARY CREDIT

46A/ DOCUMENTS REQUIRED:
S BENEF. “CLAIM” INDICATING AMOUNT -1
T DEMANDED AND STATING THAT, PAYMENT
A OF INVOICE VALUE PASSED DUE, AND
N REMAINS UNPAID BY THE APPLICANT FOR
D MORE THAN 30 DAYS FROM SHIPMENT DATE
B
Y COPY OF “PORT TO PORT” BILL OF -2
LADING ISSUED TO THE ORDER OF
L APPLICANT AND MARKED “FREIGHT
C .”PREPAID
 : .Example – copy(ies) of transport Docs

-a
Article 14 (c) shall NOT apply to the
copy of B/L and hence it will NOT be
rejected for the reason of its
presentation beyond the period of 21
.days after shipment date
 : .Example – copy(ies) of transport Docs

-bArticle 20 of UCP 600 provisions

shall NOT apply to the copy of the bill of
lading, and it may NOT indicate
information such as date of issue or
shipment on board, signatures, etc

)Article 14 (f) of UCP 600 shall apply(

Expressions not defined in
UCP 600, such as:

.Shipping docs
.Stale docs. acceptable
.3rd Party docs. acceptable
.Exporting country
Such expressions are not defined
in UCP 60 but are included in
some LCs
To avoid misinterpretations, it is
recommended that,
They should not be used
or
if used the respective
LCs should give them
clear meanings
 .Shipping docs
Means all documents required by
the credit and NOT ONLY transport
. documents,
excluding but
drafts
A requirement in an LC that all
:”shipping documents to indicate “xxx
Shall be satisfied by indicating “xxx”
on docs., even if not indicated on a
.required draft
 .Stale docs. acceptable

Documents presented later than 21

calendar days after the date of shipment
are acceptable as long as they are
presented within the expiry date for
.presentation as stated in the credit
 3rd Party docs. acceptable

All documents, excluding drafts ,but

including invoice, may be issued by a
.party other than the Beneficiary
 Exporting country
1- Beneficiary’s domicile.
2- Country of origin of the goods
3- Country of receipt of the goods by a
carrier.
or
4- Country from which shipment or
dispatch is to be made
 ”Exporting country“
A scenario (1/3)
:An LC states
Certificate of Origin” certified by“ +
chamber of commerce in the
”“Exporting Country
 ”Cont. “Exporting country
A scenario (2/3)
And the LC indicates:
+ Beneficiary : The Global
Merchandiser, Montreal, Canada.
+ Shipment from Hong Kong.
+ Goods of Taiwanese origin.
 ”Cont. “Exporting country
A scenario (3/3)

- The “exporting country” may be

interpreted as Canada (Beneficiary’s
domicile), Hong Kong (shipment
place), or Taiwan (country of origin).
- The certificate of origin may be
certified by a chamber of commerce
in Canada, Hong Kong or Taiwan
 Issuers of documents
What satisfies a requirement in the
credit that a document is to be issued
by a named person or entity?
The document appears to be
issued by the named person
or entity, by:
Use of letterhead of that
person or entity.
letterhead THE BIG SELLER

COMMERCIAL
INVOICE
 Or in the absence of
letterhead:
appears to be issued,
completed and or signed by,
or on behalf of, the named
person or entity.
 COMMERCIAL
INVOICE

Signed by
 Language of
Documents

‫? عربية‬
English?
Deutsch?
Francais?
It is “expected” that documents issued by
the Beneficiary will be in the language of
.the credit
23
23

….when
….whenaacreditcreditstates
statesthat
thatdocuments
documentsinin
two
twoor
ormore
morelanguages
languagesare areacceptable,
acceptable,aa
nominated
nominatedbank bankmay,
may,ininits
itsadvice
adviceof
ofthe
the
credit,
credit,limit
limitthe
thenumber
numberofofacceptable
acceptable
languages
languagesas asaacondition
conditionofofits
its
engagement
engagementininthe
thecredit….
credit….
 “Detailed” Mathematical
Calculations in Documents
896
3 9.9
0.9 8 X
99 √12
+( 2/
121 0 .0
23. 5%
15
/ 2%
)
Detailed Mathematical Calculations
in Documents:
Will NOT be checked by banks.

Banks are only obliged to check

total values against the credit and
other required documents (for
consistency)
 Example
20 / DOCUMENTARY CREDIT NO.:
IMP/1237890
45A/ DESCRIPTION OF GOODS AND OR SERVICES:
ASSORTED SWEETS
2,685 CARTONS, FOR USD 57,553.83
165 BOXES, FOR USD 33,485
TOTAL AMOUNT USD 91,038.83, CPT JEDDAH
INCOTERMS 2000
 Commercial Invoice
Date: 30 Oct. 08 No.1500 The Importing House, PO
Box 123

:Assorted Sweets as follows

Cartons Unit Price Total (USD)
1123 22.99 25,817.77
0998 21.13 21,087.74
0564 18.88 10,648.32

2,685 57,553.83 57,553.83

Boxes Unit Price Total (USD)
97 205 19,885

68 200 13006 *

165 33,485 33,485.00

TOTAL IN USD –
CPT JEDDAH INCOTERMS 2000 91,038.83
Misspellings or typing errors

P. O
.P
Let ox
tter 123
of c 45
r ed
it
 Spirit of the standard:
If a misspelling or typo. does not
affect the meaning
of the word or the sentence in
which it occurs, it will not make
the document discrepant.
 Examples:
Machine = Mashine
Model = Modle
“Fountan Pen instead of
Founatin Pen”
Saudi Arabia = Saudia Arabia

Examples:
Goats = Coats
Chai = Chan
Model 123 = Model 321
Multiple Pages,
Attachments &
Riders
:Pages which are
Physically bound together. -1
2- Sequentially numbered, or contain
.internal cross reference

Are to be examined as one document

(however the pages are named or
entitled)
 Thus

Any requirement for information,

signature or endorsement may appear
anywhere on the document (on any
one page of the multiple pages,
attachments, or riders)
Originals and Copies
 Assumption of Originality

When an LC calls for a document and

it does not specify whether the
requirement is for an original or
a copy, then it is understood that only
.an original satisfies the requirement
 Original, Duplicate, Triplicate, etc

Documents issued in more than one

original may be marked “Original,
Duplicate, Triplicate, First Original,
Second Original” etc., as usually
.appears on Bills of Lading

Non of these markings will disqualify a

document as an original
 Examples of whether an original or
copy satisfies an LC requirement

Invoice -1 one original =

Invoice in one copy -2 one original =
One copy of invoice -3 copy or original =
at least one =
Invoice in 3 copies -4 original and the
remaining (if any)
in copies
 Further Guidance

Document 470/871(Rev) issued by the

“Banking Commission” of the
“International Chamber of Commerce”,
:titled
31
31
’long document‘
. ...where
..whereaacredit
creditcalls
callsfor
foraacopy
copyofofaa
transport
transportdocument
documentandandindicates
indicatesthe
the
disposal
disposalinstructions
instructionsfor
forthe
theoriginal
originalof
ofthat
that
transport
transportdocument,
document,an anoriginal
originaltransport
transport
documentwill
document willnot
notbe
beacceptable.
acceptable.
Shipping
Marks

FRAGILE
Shipping marks enable identification of
.a box, bag or package
 1 SHIPPING MARKS AND
ADDITIONAL INFORMATION

If an LC specifies the details of a

shipping mark, the document(s)
mentioning the marks must show
these details, but additional
information is acceptable provided it is
.not in conflict with the LC terms
 :Example

MT 700 ISSUE OF A DOCUMENTARY CREDIT:

.

20 / DOCUMENTARY CREDIT NO.

DC NO. IM123897CA
……………………………………………………………………………………………………………………………………

47A/ ADDITIONAL CONDITIONS:

+ SHIPPING MARKS “PRIME BAGS

DIVISION, 2003-2004, INDENT 12/03“
TO APPEAR ON COMMERCIAL INVOICE.
 THE BIG SELLER

COMMERCIAL
INVOICE

SHIPPING MARKS: PRIME BAGS DIVISION, 2003-2004,

INDENT 12/03 – DC NO. IM123897CA .ADDITIONAL INFO
 SHIPPING MARKS ..excess
2 information
Some documents include information
in excess of what would normally be
considered shipping marks, such as
type of goods or handling instructions.
The fact that some documents show
such additional information while
.others do not is NOT a discrepancy
 SHIPPING MARKS AND
3 CONTAINERIZED GOODS
Transport documents covering
containerized goods may only show
container No. under the heading
“Shipping Marks”. Other documents
that show detailed markings will NOT
be considered as in conflict for that
.reason
Signatures
A-
Even if a credit does NOT
state, the following
:documents MUST be signed

Draft -1
Transport Documents -2

Insurance Documents -3
Certificates and Declarations -4
Comparison of dates and signatures
requirements
Document Date Signature
1- Draft Must Must
2- Transport Docs. Must Must
3- Insurance Docs. Must Must
4- Certificate of Origin Must Must
5- Certificates &
Declarations Depends Must
B-
The fact that a document has a box or a
space for a signature does not necessarily
mean that such a box or space must be
completed with a signature
Example

Banks do not require a signature in the area

titled “signature of shipper / consignor” (or
similar phrases) commonly found on Air
Waybills and Road Waybills.
 Hexa-Go-On Airlines

Not
necessarily
be
completed
with a
signature 8
C-
If a document on its face requires a
signature for its VALIDITY, it must be signed

Example

Some insurance documents require the

signature of the “insured party” for them to
become valid
 8

APR. 03 28
D-
A signature need not be hand-written.

Signatures include stamps,

perforated signatures,

Facsimile signatures, symbols & electronic

or mechanical means of authentication.
E-

Examples of exceptions:
The following does NOT qualify as a signed
original document

1- Photocopy of a signed document.

2- Copy received by fax of an original
signed document.
F-

A requirement for a document to be

signed and stamped
or a similar requirement, is satisfied by a
signature and the name of the party typed,
or stamped or handwritten, etc.
 :Example

MT 700 ISSUE OF A DOCUMENTARY CREDIT

46A/ DOCUMENTS REQUIRED:
A “SIGNED AND STAMPED” -1
“CERTIFICATE” ISSUED BY “UMBRELLA
INTERNATIONAL” THAT THE BENEFICIARY
- “THE BIG SELLER”, - IS AN
AUTHORIZED REGIONAL DISTRIBUTION
.AGENT
satisfied by a
signature & the
name of the
party typed, or
stamped or
handwritten,
.etc
Title of Documents
 :Documents may

1- May be titled as called for under the credit.

2- Bear a similar title.
3- Be untitled. (but meets a “content”
criteria”)
 Example

If an LC calls for presentation of a

“Packing List”, the requirement may
be satisfied by a document

1- Titled “Packing List”. (Identical)

2- Titled “Packing Note”.(Similar)
3- Untitled with content that appears to
fulfill the function of the document.
Combined Documents
Documents listed in an LC should
be presented as separate
documents

General Rule
Combining documents is generally
not acceptable.
 Exception to the rule of
non-combination of
documents

A requirement in an LC for:
1- Packing List
2- Weight List
will be satisfied by:
Presentation of:

1- Separate, one original packing list

and one original weight list.
or
2- Two originals of a combined packing
and weight list, provided such
document states both packing and
weight details.
TIME FOR BREAK