RURAL DEVELOPMENT PROJECT

PROPOSAL PREPARATION AND

PACKAGING

Prepared by:
Danah Mae B. Rebicoy
 What is a Project
Proposal?
• A project proposal is a document that is used to
convince a sponsor that a project needs to be kicked-off
to solve a particular business problem or opportunity. It
describes in depth, how the project is going to be
commenced so that the sponsor understands what is
involved early.
• A project proposal is a document that describes a
proposed project and its purpose, outcomes, and the
steps that will be taken to complete the project. 
Why is Project Proposal
important?
The purpose of a project proposal is to describe
services and outcomes from a potential service
provider so decision-makers can compare vendors and
pick the best provider for their needs. It should be
considered a sales document that persuades the
decision-maker or stakeholder that the prospective
provider has the skills and expertise needed to
complete the project to their satisfaction. It should
also set expectations, detail budget and timeline, as
well as set expectations for what delivery would look
like.
 What are the main
components of a project
proposal?
Project Background: What problems, challenges, or
opportunities exist that create a need for this project?
Objectives: What are the intended outcomes of this
project?
Project Scope: What are the steps or stages of the
project? What elements are included in this project?
How will the objectives be reached through this
project?
Structure of a Project Proposal
PROJECT TITLE
PROJECT LOCATION

FOCUS GROUP OF THE PROJECT

NEEDS ASSESSMENT/ PROBLEM STATEMENT

DESCRIPTION OF SOCIAL CONDITION OF THE COMMUNITY

DESCRIPTION OF ECONOMIC CONDITION OF THE COMMUNITY

PLAN OF ACTION

PROJECT SUSTAINABILITY
EXPECTED RESULTS
MONITORING AND EVALUATION
BUDGET ESTIMATION
Project Proposal Packaging
• The Title Page should have Project title, name of the
donor agency and name, logo & contact information
• There should be a Table of Contents
• There should be one page for explaining acronyms
• There should be a Project Summary- not more than
one page, narrating goal, objectives, results and
activities.
• An Organizational overview
• Ensure that page numbering, header & footer are
complete.
• While writing, use active sentences more.
• Keep in mind the limit for the total no. of pages for
the proposal.
• Give Bibliography and references.
• The proposal should be signed and sealed.
• Covering letter is essential
References:
https://ctb.ku.edu/en/applying-for-g
rants/examples/example2
https://
blog.mavenlink.com/what-is-a-project-propo
sal-and-why-is-it-important
https://
www.adb.org/sites/default/files/project-docu
ment/67276/32367-ino-pcr.pdf
https://www.fundsforngos.org/how-to-write-
a-proposal/budget-and-proposal-packaging/