Chinn

u tham
12180 pi
0
S4 M.C 6
OM
TOPIC

 ACCOUNTS AND RECORDS

 PERIOD OF RETENTION OF
RECORDS

 PRESUMPTION AS TO
DOCUMENTS
 LOCATION

Principal place of business

mentioned in the certificate of registration

In case of more than one place of business

A/Cs relating to each place of business shall be
kept at such place of business
SECTION 35(1)

a) PRODUCTION OR MANUFACTURE OF GOODS

b) INWARD OR OUTWARD SUPPLY OF GOODS OR SERVICES
c) STOCK OF GOODS
d) INPUT TAX CREDIT AVAILED
e) OUTPUT TAX PAYABLE AND PAID
Electronic • Shall also keep in electronic form
authenticated by means of a digital
form signature

Period of • Till expiry of 72 months from the due date of

retention furnishing of annual return
Sr. No. purpose Nature of records

1 Production or manufacture of Batch records or job cards, bill of

goods material, production slip

2 Inward supply of goods or services Purchase order, goods received note,

invoice of the supplier, bank book

3 Outward supply of goods or Sales order, challan, lorry receipt, sales

services invoice, bank book, credit note, debit
note

4 Stock of goods Goods received note, goods issued slip,

challan, invoice of the supplier,

5 Output tax payable and paid Sales register, financial ledger, cash
book
6 other records Financial ledger, cheque book, paying
slip, bank book
RULE 1 OF ACCOUNTS AND a) Import or export of goods

b) Supplies attracting payment of tax on reverse, relevant

documents

c) Maintenance of other documents

RECORDS
a) Invoices
b) Bill of supply
c) Delivery challans
d) Credit notes
e) Receipt voucher
f) Payment voucher
g) Refund voucher
h) E-way bill
Separate records for separate activity
Separate records for each commodity
Advances

Tax paid

Complete name and address of the various persons

Goods stored at other places

Place of keeping the records

Records at each place of business

Serially numbered
 RECORDS BY AGENT RECORDS TO BE MAINTAINED
BY MANUFACTURE
A. Particulars of authorization

a. Monthly production a/c showing the

principal
quantitative details of raw materials
or services used in the manufacture
B. Particulars description
value & quantity of goods or services
received / supplied

C. Details of accounts furnished to every

b. Quantitative etails of the goods so
principal
manufactured including the
waste and by products thereof.
D. Tax paid on receipts or on supply of
goods or services effected on behalf of
every principal
Records to be maintained by supplier of services

The quantitative details of goods used in the provision of services

Details of input services utilized
Details of services supplied

Records to be maintained by persons executing works contract

The names & add. Of the persons on whose behalf the works contract is executed

Description, value & quantity of goods/ services received/ utilized for the execution of
works contract

The details of payment received in respect of each works contract

The names and add. Of suppliers from whom goods/ services received
 Agent shall maintain
separate records for each
principal
Records to
be
maintained
by clearing/ Such records shall be
freight
forwardness produced as and when
asked by the proper
officer
GENERATION AND MAINTENANCE OF ELECTRONIC RECORDS

Records are maintained in a particular manner

i. Proper electronic back-up

ii. Production of hardcopy
iii. Source document