PROJECT MANAGEMENT

Framework
Project management
Project management involves
applications of knowledge, skills, tools
and techniques to project activities in
order to meet or exceed stakeholders’
expectation from a project.
Project management is a formalized
and structured methods of managing
project in a rigorous manner.
Project Management focuses on
Deliverables: It is defined as the fixed
output that has to be delivered by a
certain time, to a defined quality and
with a given level of resources so that
planned outcomes/ benefits are
achieved.
Advantages of Project Management
 Better control of financial, physical, and
human resources.
 Improved customer relations.
 Shorter development times.
 Lower costs.
 Higher quality and increased reliability.
 Higher profit margins.
 Improved productivity.
 Better internal coordination.
 Higher worker morale (less stress).
 Main Goals of Project
Management
1. Time
2. Cost
3. Performance

 Time, cost, and performance are all related on a project

The Triple Constraint of Project
Management

Successful project
management means
meeting all three
goals (scope, time,
and cost) – and
satisfying the
project’s sponsor!
Triangle
Project Management Framework
Project Stakeholder identification
 Stakeholders are the people involved or affected by the
project activities.
 Key stakeholders may be:
Project sponsor
Project manager
Customers
Project team
Functional team
Support staff
Users
Supplier etc.,
 Communicate with everyone
 Manage conflicts in priorities
 Project Sponsor
 Also shares responsibility for project success
 Has authority to make decisions and may provide
funding
 Overcome political and organizational obstacles
 The Customer
 Uses the product or services
 May be internal or external
 Provides requirements
 May have multiple categories
 Steering Committee
 Group of stakeholders who approve and agree on:
 Project scope
 Schedule
 Budgets
 Plans
 Changes
 Working Committee
 Line managers who are responsible for delivering
business results once the project is completed
 Functional Managers
 May manage or supply people that work on the team
 Need to be communicated with
 Need their commitment to the project
 Nine Project Management
Knowledge Areas
 Knowledge areas describe the key competencies that
project managers must develop.
 Four core knowledge areas lead to specific project
objectives (scope, time, cost, and quality).
 Four facilitating knowledge areas are the means through
which the project objectives are achieved (human
resources, communication, risk, and procurement
management).
 One knowledge area (project integration management)
affects and is affected by all of the other knowledge
areas.
 All knowledge areas are important!
 Project Success Criteria
 On time
 On budget
 Meeting the goals that have been agreed upon
 Research indicates that 85-90% of
projects fail to deliver on time, on
budget, and to the quality of
performance expected.
 The causes include:
• Lack of a valid case justifying the project
• Objectives not properly defined and
agreed
• Lack of quality control
• Poor estimation of duration and cost
The causes include:
• Insufficient planning and
coordination of resources.
• Lack of comm. and stakeholder
management.
Reasons for Project Failure

1. Poor project and program management

discipline
2. Lack of executive-level support
3. No linkage to the business strategy
4. Wrong team members
5. No measures for evaluating the success of
the project
6. No risk management
7. Inability to manage change